Decision 30/2026/QD-TTg organization and management of international conferences and seminars in Vietnam

DECISION

On organization and management of international conferences and seminars in Vietnam

Pursuant to the Law on Organization of the Government No. 63/2025/QH15;

Pursuant to the Law on Organization of Local Administration No. 72/2025/QH15;

Pursuant to the Law on Promulgation of Legal Documents No. 64/2025/QH15, amended and supplemented under Law No. 87/2025/QH15;

At the proposal of the Minister of Foreign Affairs,

The Prime Minister hereby promulgates the Decision on organization and management of international conferences and seminars in Vietnam.

Chapter I

GENERAL PROVISIONS

Article 1. Scope of regulation

1. This Decision prescribes the organization and management of international conferences and seminars in Vietnam.

2. This Decree does not regulate the following activities, which shall comply with applicable regulations of the Party and the State:

a) International conferences at the level of Heads of the Party and the State;

b) International conferences and seminars presided over by the Presidential Office; People’s Courts; People’s Procuracies; the Ethnic Council and Committees of the National Assembly; agencies of the National Assembly Standing Committee; the Office of the National Assembly; the State Audit Office of Vietnam; People’s Councils; central Party committees and agencies; provincial Party Committees and municipal Party Committees under central authority; and units and organizations affiliated with the agencies specified at this Point;

c) International conferences and seminars by the Vietnam Fatherland Front, the Vietnam General Confederation of Labor, the Vietnam Peasants’ Union, the Ho Chi Minh Communist Youth Union, the Vietnam Women’s Union and the Vietnam War Veterans Association;

d) International conferences and seminars involving state secret contents;

dd) International conferences and seminars of religious organizations;

e) Congresses involving foreign elements of associations established and operating in accordance with the laws on the organization, operation and management of associations;

g) Conferences and seminars involving foreign elements concerning multi-level marketing;

h) Review conferences, work implementation conferences, conferences with customers, shareholders, or suppliers involving foreign elements of enterprises, and conferences of enterprises within the same multinational group serving production and business activities and not having themes or contents proposing or seeking amendment of Vietnam’s policies and laws;

i) Reception and hosting of foreign guests;

k) International press conferences;

l) Memorial ceremonies, anniversary celebrations, opening ceremonies, closing ceremonies, award presentation ceremonies, event announcement ceremonies, ceremonies for signing cooperation agreements and business contracts, receptions, cultural exchange events, and festivals involving foreign elements;

m) Opening ceremonies, graduation ceremonies, commencements, training, professional development, coaching, and professional capacity enhancement activities involving foreign elements;

n) Classes, courses, competitions, talks, and thematic discussions involving foreign elements within training programs approved by competent authorities in accordance with relevant laws;

o) Trade promotion activities, investment promotion activities, trade fairs, and exhibitions involving foreign elements;

p) Permission for individuals to preside over or participate in international conferences and seminars in Vietnam.

Article 2. Subjects of application

This Decision applies with:

1. Vietnamese and foreign agencies and organizations, presiding over or co-presiding over the organization of international conferences and seminars in the territory of Vietnam.

2. Vietnamese agencies and organizations engaged by foreign agencies and organizations that have not been permitted by competent authorities to operate in the territory of Vietnam to act as entities organizing international conferences and seminars.

3. Agencies within the state administrative system from the central level to the local level participating in the management of international conferences and seminars (hereinafter referred to as state administrative agencies).

Article 3. Interpretation of terms

For the purpose of this Decision, the terms below are construed as follows:

1. “International conference or seminar” means an activity comprising all of the following elements:

a) Having a program;

b) Having speakers or discussions;

c) Being organized in the form of an in-person meeting in the territory of Vietnam, or online, or a combination of in-person and online meeting, with at least one end of the organizing committee located within the territory of Vietnam;

d) Having at least one of the foreign elements specified in Clause 2 of this Article.

2. “Foreign elements” include:

a) The presiding, co-presiding, or coordinating organization by a foreign agency or organization, or the participation in organization by an individual who does not possess Vietnamese nationality;

b) The presence of speakers, presenters, or delegates who do not possess Vietnamese nationality or who are legal representatives of foreign agencies or organizations;

c) Full or partial funding provided by a foreign agency or organization or individual who does not possess Vietnamese nationality.

3. “Organizers” include:

a) Vietnamese agencies and organizations or Vietnam-based foreign agencies and organizations, presiding over or co-presiding over the organization of international conferences and seminars.

b) Vietnamese agencies or organizations engaged to act as the organizers by a foreign agency or organization that has not been permitted by a competent Vietnamese authority to operate in the territory of Vietnam, in case where there is no co-presiding partner specified at Point a of this Clause.

4. “Vietnamese agencies and organizations” include agencies, organizations and enterprises established in accordance with Vietnam’s law and placed under the management of the state administrative agencies.

5. “Vietnam-based foreign agencies and organizations” mean foreign agencies and organizations permitted by Vietnamese competent authorities to operate in the territory of Vietnam, including:

a) Diplomatic missions, foreign consular offices, and representative offices of international organizations;

b) International organizations and organizations affiliated with foreign governments;

c) Resident offices of foreign news agencies, newspapers, radio broadcasters, and television broadcasters;

d) Foreign non-governmental organizations granted registration certificates by Vietnamese competent agencies in accordance with the law;

dd) Vietnam-based representative offices and branches of foreign organizations and enterprises.

Article 4. Principles for organization of international conferences and seminars

1. Compliance with the Constitution and laws of Vietnam, and consistency with treaties to which the Socialist Republic of Vietnam is a contracting party.

2. International conferences and seminars shall not be organized for any of the following purposes or with any of the following contents: propaganda against or distortion of the history, independence, sovereignty, and territorial integrity of the Socialist Republic of Vietnam; infringement upon national security; undermining the great national unity bloc; causing harm to the foreign relations between Vietnam and its partners; incitement to war or hatred among nations and peoples of countries; insult to beliefs, religions, or leaders; racial discrimination; defamation of, or infringement upon, the prestige of agencies and organizations or the honor and dignity of individuals; incitement to violence; and other acts causing harm to society.

3. Compliance with the laws on protection of state secrets and protection of personal data.

Article 5. Competence to permit the organization of, and approve the hosting of, international conferences and seminars

1. Ministers and heads of ministerial-level agencies shall permit the organization of, and approve the hosting of, international conferences and seminars by the following agencies and organizations; or decentralize such competence, except for the cases specified in Clause 4 of this Article, to organizations and units attached to ministries and ministerial-level agencies:

a) Ministries, ministerial-level agencies, and units, organizations and public non-business units attached to ministries and ministerial-level agencies;

b) Vietnamese agencies and organizations established by the Government or the Prime Minister and placed under the management of ministries or ministerial-level agencies, except for the cases specified at Point d of this Clause;

c) Vietnamese organizations permitted to be established by competent authorities of ministries or ministerial-level agencies, except for the organizations specified at Point d of this Clause;

d) Associations, social funds and charity funds established in accordance with Vietnam’s law, operating nationwide or in more than one province and having their principal fields of operation falling within the scope of state management of ministries or ministerial-level agencies according to decisions of the Ministry of Home Affairs, including branches and representative offices located in localities and science and technology organizations established by such associations, social funds and charity funds;

dd) Vietnam-based foreign agencies and organizations that have been granted licenses or certificates of operation registration by competent authorities of ministries or ministerial-level agencies or are placed under the management of ministries or ministerial-level agencies as assigned by the Government.

2. Chairpersons of provincial-level People’s Committees shall:

a) Permit the organization of, and approve the hosting of, international conferences and seminars by provincial-level People’s Committees, specialized agencies, other administrative organizations and public non-business units under provincial-level People’s Committees; or decentralize such competence to specialized agencies under provincial-level People’s Committees, except for the cases specified in Clause 4 of this Article.

b) Permit the organization of, and approve the hosting of, international conferences and seminars by commune-level People’s Committees; or decentralize such competence to specialized agencies under provincial-level People’s Committees or to chairpersons of commune-level People’s Committees, except for the cases specified in Clause 4 of this Article.

c) Permit the organization of, and approve the hosting of, international conferences and seminars specified in Clause 4 of this Article by the organizations specified at Points a, b and c, Clause 3 of this Article.

3. The specialized agency in charge of foreign affairs under the provincial-level People’s Committee (for Ho Chi Minh City, the specialized agency is assigned by the municipal People’s Committee) shall permit the organization of, and approve the hosting of, international conferences and seminars, except for the cases specified in Clause 4 of this Article, by the following organizations:

a) Vietnamese organizations permitted to be established or granted certificates of operation registration by competent local authorities;

b) Associations, social funds and charity funds established in accordance with Vietnam’s law and operating within the locality;

c) Branches and representative offices of foreign organizations permitted to be established by competent local authorities.

4. Ministers, heads of ministerial-level agencies, and chairpersons of provincial-level People’s Committees shall not decentralize the competence to permit the organization of, and approve the hosting of, the following international conferences and seminars:

a) International conferences and seminars with the participation of ministers or higher-level positions of Vietnam and foreign states;

b) International conferences and seminars having themes or contents relating to at least the following matters: borders, territory, national sovereignty, national security, national defense, ethnicity, religion, or human rights;

c) International conferences and seminars having themes or contents that directly propose amendments to Vietnam’s policies or laws;

d) International conferences and seminars organized in the form of in-person meetings in communes, wards, and special zones of strategic importance for national defense and security in accordance with the laws on national defense, security, and militia and self-defense forces.

Chapter II

APPLICATION FOR ORGANIZATION, APPROVAL OF THE HOSTING OF INTERNATIONAL CONFERENCES AND SEMINARS

Article 6. International conferences and seminars exempted from procedures for applying for organization

1. The following international conferences and seminars shall be exempted from the procedures for obtaining permission for organization prescribed in Articles 7 and 8 of this Decision:

a) Cases exempted from procedures for application for permission in accordance with relevant provisions of legal documents promulgated by the National Assembly, the National Assembly Standing Committee, or the Government;

b) International conferences and seminars constituting official activities under schemes, programs, or plans for receiving visiting or working delegations that have been approved by state administrative agencies and for which information on the proposed theme, time, venue, participants, and funding sources for the organization of the international conference or seminar was available at the time of approval of the scheme, program, or delegation reception plan;

c) International conferences and seminars constituting components of program, project, or non-project documents that have been approved by state administrative agencies and for which information on the proposed objectives, contents, time, venue, foreign speakers, participants, and funding sources for the organization of the international conference or seminar was available at the time of approval of such documents.

2. For the international conferences and seminars specified in Clause 1 of this Article, the organizer shall provide written notification to the agency competent to permit the organization of international conferences and seminars as prescribed in Article 5 of this Decision, the Ministry of Public Security, and the provincial-level People’s Committee of the locality where the international conference or seminar is organized in the form of an in-person meeting at least 05 working days before the proposed date of organization for coordination in management. The notification shall clearly state the name of the conference or seminar; organizing participants; time; venue; program; number and composition of delegates; funding sources; and the list of foreign presenters and speakers, including full name, nationality, professional qualifications, title, and place of employment. Where a foreign presenter or speaker enters Vietnam, the notification shall additionally provide his/her date of birth and passport number.

3. In case of any adjustment to an international conference or seminar specified at Points b and c, Clause 1 of this Article, the provisions of Article 10 of this Decision shall apply.

Article 7. Dossier, order and procedures for application and permission for organization of international conferences and seminars by state administrative agencies and affiliated agencies, units, organizations, and public non-business units

1. The organizer shall submit 01 application dossier for permission by direct submission, via postal services, or through the electronic document management system to the agency competent to permit the organization of international conferences and seminars prescribed in Article 5 of this Decision; or submit the dossier online through the National Public Service Portal where such form of submission is prescribed by the agency competent to permit the organization of international conferences and seminars.

2. A dossier of application for permission must comprise:

a) The original or an electronic copy of the application for permission to organize the international conference or seminar, made according to Form No. 01 in the Appendix to this Decision;

b) A copy or electronic copy of the document approving the program, project, or non-project by the competent authority, where the international conference or seminar has the purpose or content of introducing or reporting on such program, project, or non-project;

c) Where electronic data are available and can be accessed through connection and sharing with national databases, specialized databases, shared information systems, or the National Public Service Portal, the organizer shall not be required to submit the relevant documents.

3. Where the period from the time of receipt of a complete and valid dossier to the proposed date of organization of the international conference or seminar is insufficient for processing in accordance with Clause 7 of this Article, the agency competent to permit the organization may request adjustment of the time of organization or return the dossier.

4. Where the dossier is incomplete or invalid, within 02 working days, the competent agency shall request and guide the organizer on how to modify and supplement the dossier. The request for modification and supplementation of the dossier shall be made no more than once. The period for the organizer to modify and supplement the dossier shall not exceed 05 working days from the date of receipt of the request. Upon expiration of the above period, if a complete and valid dossier has not been received, the competent agency shall may return the dossier.

5. The agency competent to permit the organization of international conferences and seminars shall obtain opinions from relevant agencies and localities in accordance with Article 9 of this Decision. The consulted agencies and localities shall reply in writing within 07 working days after receiving a written request. In case where the agencies and localities do not reach consensus or fail to provide written responses, the competent agency shall decide whether to permit or not permit the organization of the international conference or seminar.

6. The authority competent to permit the organization of international conferences and seminars shall provide its opinion directly on the submission, presentation slip, or application for permission, or issue an administrative decision or a written approval for organization in accordance with Form No. 02 in the Appendix to this Decision. The agency competent to permit the organization of international conferences and seminars shall specify the form of notification of results in its working regulations, regulations on the management of foreign affairs activities, or regulations on the management of international conferences and seminars.

7. Time limits for responding to the organizer:

a) Within 15 working days from the date of receipt of a complete and valid dossier for international conferences and seminars requiring consultation with relevant agencies and localities in accordance with Article 9 of this Decision; and within 04 working days from the date of receipt of a complete and valid dossier where the competent agency prescribes that the organizer shall itself obtain opinions from relevant agencies, localities, and units.

b) Within 09 working days from the date of receipt of a complete and valid dossier in other cases.

8. Where permission for organization is granted, the agency competent to permit the organization of the international conference or seminar shall notify the Ministry of Public Security and the provincial-level People’s Committee of the locality where the international conference or seminar is organized in the form of an in-person meeting, except where it is organized at the headquarters of the agency competent to permit the organization of the international conference or seminar, for coordination in management.

9. The agency competent to permit the organization of international conferences and seminars shall coordinate with the Ministry of Public Security, ministries, sectors, and provincial-level People’s Committees in reviewing foreign delegates participating in international conferences and seminars in Vietnam in accordance with their functions and duties, and shall require the organizer to submit the list of foreign delegates to the Ministry of Public Security in accordance with Point d, Clause 1, Article 13 of this Decision.

Article 8. Dossier, order and procedures for application and permission for organization of international conferences and seminars by other Vietnamese organizations, and foreign agencies and organizations

1. The organizer shall submit an application for permission through the National Public Service Portal or submit 01 dossier directly or via postal services to the agency competent to permit the organization of international conferences and seminars as prescribed in Article 5 of this Decision.

2. A dossier of application for permission must comprise:

a) The original or an electronic copy of the application for permission to organize the international conference or seminar, made according to Form No. 01 in the Appendix to this Decision;

b) A copy or electronic copy of the document certifying the status of being engaged as the organizer, for cases specified at Point b, Clause 3, Article 3 of this Decision, together with a Vietnamese translation if such document is in a foreign language;

c) A copy or electronic copy of the document approving the program, project, or non-project by the competent authority, where the international conference or seminar has the purpose or content of introducing or reporting on such program, project, or non-project;

d) Where electronic data are available and can be accessed through connection and sharing with national databases, specialized databases, shared information systems, or the National Public Service Portal, the organizer shall not be required to submit the relevant documents.

3. Where the period from the time of receipt of a complete and valid dossier to the proposed date of organization of the international conference or seminar is insufficient for processing in accordance with Clause 7 of this Article, the agency competent to permit the organization may request adjustment of the time of organization or return the dossier.

4. Where the dossier is incomplete or invalid, within 02 working days, the competent agency shall request and guide the organizer on the manner of modifying and supplementing the dossier. The request for modification and supplementation of the dossier shall be made no more than once. The period for the organizer to modify and supplement the dossier shall not exceed 05 working days from the date of receipt of the request. Upon expiration of the above period, if a complete and valid dossier has not been received, the competent agency shall may return the dossier.

5. The agency competent to permit the organization of international conferences and seminars shall obtain opinions from relevant agencies and localities in accordance with Article 9 of this Decision. The consulted agencies and localities shall reply in writing within 07 working days after receiving a written request. In case where the agencies and localities do not reach consensus or fail to provide written responses, the competent agency shall decide whether to permit or not permit the organization of the international conference or seminar.

6. Where permission for organization is granted, the competent agency shall provide a written response to the organizer in accordance with Form No. 02 in the Appendix to this Decision, by direct delivery, via postal services, or through the National Public Service Portal. Where permission for organization is not granted, the competent agency shall provide a written response clearly stating the reasons therefor.

7. Time limits for responding to the organizer:

a) Within 15 working days from the date of receipt of a complete and valid dossier for international conferences and seminars requiring consultation with relevant agencies and localities in accordance with Article 9 of this Decision.

b) Within 09 working days from the date of receipt of a complete and valid dossier in other cases.

8. Where permission for organization is granted, the agency competent to permit the organization of the international conference or seminar shall notify the Ministry of Public Security and the provincial-level People’s Committee of the locality where the international conference or seminar is organized in the form of an in-person meeting, except where it is organized at the headquarters of the agency competent to permit the organization of the international conference or seminar, for coordination in management.

9. The agency competent to permit the organization of international conferences and seminars shall coordinate with the Ministry of Public Security, ministries, sectors, and provincial-level People’s Committees in reviewing foreign delegates participating in international conferences and seminars in Vietnam in accordance with their functions and duties, and shall require the organizer to submit the list of foreign delegates to the Ministry of Public Security in accordance with Point d, Clause 1, Article 13 of this Decision.

Article 9. Consultation with relevant agencies and localities regarding international conferences and seminars

When considering and processing dossiers of application for permission to organize, or application for approval of the hosting of, international conferences and seminars, the competent agencies specified in Article 5 of this Decision shall obtain opinions from relevant agencies and localities in the following cases:

1. For international conferences and seminars having themes or contents relating to borders, territory, national sovereignty, national security, or national defense, opinions shall be obtained from the Ministry of National Defence, the Ministry of Public Security, and the Ministry of Foreign Affairs.

2. For international conferences and seminars having themes or contents relating to ethnic affairs, religion, or human rights, opinions shall be obtained from the Ministry of Public Security, the Ministry of Foreign Affairs, and the ministry or ministerial-level agency in charge of specialized fields.

3. For international conferences and seminars concerning law and judicial reform, opinions shall be obtained in accordance with the Government’s Decree No. 26/2024/ND-CP dated March 01, 2024, on the management of international cooperation on law and judicial reform.

4. For international conferences and seminars having other themes or contents which, in the opinion of the agency competent to permit the organization of, or approve the hosting of, the international conference or seminar, present a high risk of causing substantial harm to national interests and ethnic interests, or a high risk of adversely affecting Vietnam’s foreign relations with its partners, opinions shall be obtained from the Ministry of Public Security, the Ministry of Foreign Affairs, and the ministry or ministerial-level agency in charge of relevant specialized fields.

5. For international conferences and seminars having speakers or presenters who do not possess Vietnamese nationality or who are legal representatives of foreign agencies or organizations, opinions shall be obtained from the Ministry of Public Security.

6. For international conferences and seminars attended by foreign participants holding ministerial-level or higher positions, opinions shall be obtained from the Ministry of Public Security and the Ministry of Foreign Affairs; where the international conference or seminar is organized in the form of an in-person meeting, opinions shall additionally be obtained from the provincial-level People’s Committee of the locality where it is organized.

7. For international conferences and seminars organized in the form of in-person meetings in communes, wards, and special zones of strategic importance for national defense and security in accordance with the laws on national defense, security, and militia and self-defense forces, opinions shall be obtained from the Ministry of Public Security and the provincial-level People’s Committee of the locality where the conference or seminar is organized, except where it is organized at the headquarter of the agency competent to permit the organization of the international conference or seminar.

Article 10. Adjustment of international conferences and seminars already permitted for organization

1. The organizer must re-apply for permission (with dossiers and procedures the same as those applicable to the initial application) in the following cases:

a) Change of the theme or principal content of the international conference or seminar;

b) Relocation of an international conference or seminar organized in the form of in-person meeting to communes, wards, or special zones of strategic importance for national defense and security, except where it is organized at the headquarter of the agency competent to permit the organization of the international conference or seminar.

2. In case of change or addition of presenters or speakers who do not possess Vietnamese nationality or who are legal representatives of foreign agencies or organizations, the organizer shall consult the Ministry of Public Security at least 05 working days before the date of organization of the international conference or seminar, and concurrently notify the agency competent to permit the organization of the international conference or seminar and the provincial-level People’s Committee of the locality where the international conference or seminar is organized in the form of in-person meeting. The organizer may implement such adjustment if the Ministry of Public Security does not provide a different opinion no later than 02 working days before the date of organization of the international conference or seminar.

3. The organizer shall send written notification at least 05 working days before the date of organization of the international conference or seminar to the agency competent to permit the organization of the international conference or seminar, the Ministry of Public Security, and the provincial-level People’s Committee of the locality where the international conference or seminar is organized in the form of in-person meeting in the following cases:

a) Change of the time of organization;

b) Change of the venue of organization (in the cases other than those specified at Point b, Clause 1 of this Article);

c) Addition of foreign delegates.

4. Where the international conference or seminar is not organized according to the proposed plan, the organizer shall send written notification to the agency competent to permit the organization of the international conference or seminar before the proposed date of organization stated in the application for permission.

Article 11. Suspension of international conferences and seminars

1. The agency competent to permit the organization of an international conference or seminar may suspend the international conference or seminar in the following cases:

a) The international conference or seminar shows signs of violating the provisions of Article 4 of this Decision;

b) The international conference or seminar shows signs of not being organized in accordance with the contents permitted by the competent agency;

c) The international conference or seminar has undergone the application procedures for permission but has not yet been permitted for organization by the competent agency.

2. The specialized agency in charge of foreign affairs under the provincial-level People’s Committee of the locality where the international conference or seminar is organized in the form of in-person meeting (for Ho Chi Minh City, the specialized agency is assigned by the municipal People’s Committee) may suspend the conference or seminar if the organizer has not carried out the procedures for obtaining permission to organize the international conference or seminar, except for cases exempted from permission requirements under Article 6 of this Decision.

3. Order and procedures for suspension of an international conference or seminar:

a) Upon detecting or being notified that an international conference or seminar shows signs of violation, the competent agency specified in Clauses 1 and 2 of this Article shall communicate with the organizer; consider issuing a suspension document in accordance with Form No. 03 in the Appendix to this Decision; and notify the organizer and relevant agencies and localities for coordination in management;

b) The organizer shall immediately cease the organization of the international conference or seminar, promptly remedy the consequences, propose handling measures, and report to the competent agency for consideration and decision.

4. Where the international conference or seminar has already been concluded, depending on the nature and severity of the violation, the organizer may be handled in accordance with the law on handling of administrative violations in the field of foreign affairs or the relevant specialized field, or be subject to other forms of handling as prescribed by law.

Article 12. Application for approval of the hosting of international conferences and seminars

1. Conditions for an organizer to apply for approval of the hosting of an international conference or seminar:

a) The organizer has a need to host the international conference or seminar and is required by the foreign party to obtain a written approval from a state administrative agency;

b) The organizer does not yet possess sufficient information in accordance with Form No. 01 in the Appendix to this Decision to carry out the procedures for applying for permission to organize the international conference or seminar.

2. The competence, order, and procedures for applying for and approving the hosting of international conferences and seminars shall comply with the provisions on application and permission for the organization of international conferences and seminars set out in Articles 5, 7, 8, and 9 of this Decision.

3. A dossier for application for approval of the hosting of an international conference or seminar shall comprise 01 original or electronic copy of the application for approval of hosting, made according to Form No. 04 in the Appendix to this Decision. Where approval of the hosting is granted, the competent agency shall respond to the organizer in accordance with Form No. 05 in the Appendix to this Decision by direct delivery, via postal services, or through the National Public Service Portal. Where approval is not granted, the competent agency shall provide a written response clearly stating the reasons therefor.

4. After obtaining approval of the hosting of an international conference or seminar, the organizer shall fully carry out the procedures for applying for permission to organize the international conference or seminar in accordance with this Decision.

Chapter III

RESPONSIBILITIES IN ORGANIZATION AND MANAGEMENT OF INTERNATIONAL CONFERENCES AND SEMINARS

Article 13. Responsibilities of organizers and organizations and individuals participating in the organization of international conferences and seminars

1. The organizers shall:

a) Apply for permission to organize international conferences and seminars and may organize international conferences or seminars only upon obtaining written permissions from the competent agency, except in cases exempted from permission requirements under this Decision or relevant laws. Where an international conference or seminar is co-organized by multiple agencies or organizations, one of such agencies or organizations shall be designated by mutual agreement to act as the organizer;

b) Adjust the international conference or seminar as required by the agency competent to permit the organization of the international conference or seminar and to organize it in accordance with the contents permitted by the competent agency;

c) Report to and seek opinions from competent authorities in accordance with the regulations of the Party regarding the invitation of senior leaders or leaders of ministries, agencies, or localities to preside over or participate in international conferences and seminars;

d) Submit to the Ministry of Public Security a list of foreign delegates, including full name, nationality, title, and place of employment, at least 02 working days before the date of organization of the international conference or seminar. Where foreign delegates enter Vietnam to participate in the international conference or seminar, their date of birth and passport number shall additionally be provided to the Ministry of Public Security at least 05 working days before the date of organization;

dd) Ensure compliance with the principles prescribed in Article 4 of this Decision;

e) Take responsibility for the contents of documents, presentations, reports, materials, and relevant data circulated before, during, and after the international conference or seminar; and not use documents or exhibits that are subject to suspension of circulation, recall, confiscation, or prohibition from circulation;

g) Comply with applicable financial regulations; where the international conference or seminar uses all or part of foreign financial assistance, comply with the Government's regulations on management and use of official development assistance (ODA) and foreign concessional loans, and the Government's regulations on management and use of non-refundable aid not belonging to the official development assistance provided to Vietnam by foreign agencies, organizations, and individuals;

h) Comply with regulations on security, public order, social safety, environmental protection, fire and explosion prevention and fighting, and disease prevention;

i) Where the international conference or seminar is organized online or in a hybrid format combining in-person and online meeting, comply with laws on information safety and information security;

k) Cease the organization of the international conference or seminar and provide explanations at the request of the competent agency where signs of violations are detected.

2. Within 15 working days from the date of conclusion of the international conference or seminar, the organizer, including in cases exempted from permission under Article 6 of this Decision, shall report the organization results to the agency competent to permit the organization of the international conference or seminar in accordance with Form No. 06 in the Appendix to this Decision or through the online reporting system of the competent agency.

3. The organizer shall bear full responsibility before law for the conference or seminar it presides over, for foreign personnel participating in the international conference or seminar it presides over, and for compliance with the provisions on organization of international conferences and seminars. Vietnamese and foreign agencies, organizations, and individuals participating in the organization of international conferences and seminars, and foreign agencies or organizations hiring an organizer under Point b, Clause 3, Article 3 of this Decision, shall bear joint responsibility with the organizer for compliance with the provisions on organization of international conferences and seminars.

Article 14. Responsibilities for providing opinions on international conferences and seminars

1. The Ministry of Public Security shall provide opinions on matters concerning Vietnam’s national security, ethnic affairs, religion, and human rights; appraise the credentials of presenters and speakers who do not possess Vietnamese nationality or who are legal representatives of foreign agencies or organizations; and appraise the credentials of foreign delegates or legal representatives of foreign agencies or organizations participating in international conferences and seminars when requested.

2. The Ministry of National Defence shall provide opinions on matters concerning Vietnam’s borders, territory, national sovereignty, and national defense.

3. The Ministry of Foreign Affairs shall provide opinions on matters concerning borders, territory, ethnic affairs, religion, human rights, and impacts on the foreign relations between Vietnam and its partners.

4. Other ministries and ministerial-level agencies shall provide opinions on matters under their respective management.

5. The provincial-level People’s Committee of the locality where the international conference or seminar is organized in the form of an in-person meeting shall provide opinions on security and public order issues related to the scale, time, and venue of the organization.

6. Ministers, heads of ministerial-level agencies, and chairpersons of provincial-level People’s Committees shall decide on the decentralization of responsibilities for providing opinions on international conferences and seminars in accordance with the Law on Organization of the Government No. 63/2025/QH15 and the Law on Organization of Local Administration No. 72/2025/QH15.

Article 15. Responsibilities to manage international conferences and seminars

1. The Minister of Foreign Affairs shall:

a) Assume the prime responsibility for drafting and submitting to competent authorities for promulgation legal documents on organization and management of international conferences and seminars in Vietnam;

b) Disseminate, popularize, and organize the implementation of the law on organization and management of international conferences and seminars;

c) Provide professional guidance, urge, and inspect the implementation of the law on organization and management of international conferences and seminars;

d) Report to the Prime Minister on the organization and management of international conferences and seminars in Vietnam in accordance with Article 16 of this Decision.

2. The Minister of Home Affairs shall determine the state management agency in charge of the principal sector or field of operation of associations, social funds, and charity funds established in accordance with Vietnam’s law and operating nationwide or in more than one province.

3. Ministers, heads of ministerial-level agencies, and chairpersons of provincial-level People’s Committees shall:

a) Disseminate, popularize, and organize the implementation of the law on organization and management of international conferences and seminars with respect to subjects within the scope of competence prescribed in Clauses 1 and 2, Article 5 of this Decision;

b) Enhance the capacity of officials participating in the management of international conferences and seminars;

c) Monitor, guide, and inspect the performance of delegated duties and powers in management of international conferences and seminars, ensuring that decentralized contents are implemented effectively and efficiently;

d) Inspect and handle, within their competence, or notify and request competent agencies to handle organizations and individuals committing acts in violation of the provisions of this Decision;

dd) Guide and urge organizers to report results of the organization of international conferences and seminars;

e) Fully comply with the reporting regime prescribed in Article 16 of this Decision and relevant laws.

4. The specialized agency in charge of foreign affairs under the provincial-level People’s Committee, and agencies and units decentralized to manage international conferences and seminars, shall:

a) Disseminate, popularize, and organize the implementation of the law on organization and management of international conferences and seminars with respect to subjects within the scope of competence prescribed in Clause 3, Article 5 of this Decision or within the scope of decentralized authority;

b) Enhance the capacity of officials participating in the management of international conferences and seminars;

c) Inspect and handle, within their competence, or notify and request competent agencies to handle organizations and individuals committing acts in violation of the provisions of this Decision;

d) Guide and urge organizers to report results of the organization of international conferences and seminars;

dd) Periodically, or on an ad hoc basis at the request of competent authorities, report to ministries, ministerial-level agencies, or provincial-level People’s Committees on the management of international conferences and seminars.

Article 16. Reporting regime on the organization and management of international conferences and seminars in Vietnam

1. By November 30 each year, ministries, ministerial-level agencies, and provincial-level People’s Committees shall report on organization and management of international conferences and seminars in Vietnam according to Form No. 07 in the Appendix to this Decision, in the reports on foreign affairs activities submitted to the Ministry of Foreign Affairs.

2. By December 25 each year, the Ministry of Foreign Affairs shall report to the Prime Minister on the organization and management of international conferences and seminars in Vietnam.

3. The annual data reporting period lasts from November 15 of the year preceding the reporting period to November 14 of the reporting period.

4. The Ministry of Foreign Affairs shall provide guidance to agencies and localities regarding the contents of, and methods for submitting, ad hoc reports when requested by competent authorities.

Chapter IV

IMPLEMENTATION PROVISIONS

Article 17. Effect

1. This Decision takes effect on July 24, 2026, and replaces the Prime Minister’s Decision No. 06/2020/QD-TTg dated February 21, 2020, on organization and management of international conferences and seminars in Vietnam.

2. In case the legal documents referred to in this Decision are amended, supplemented or replaced, the amending, supplementing or replacing ones shall prevail.

3. Ministers, heads of ministerial-level agencies, chairpersons of provincial-level People’s Committees, specialized agencies in charge of foreign affairs under provincial-level People's Committees, and related agencies, organizations and individuals shall implement this Decision.

Article 18. Transitional provisions

1. For international conferences and seminars for which complete and valid dossiers were submitted to the competent authority for permission for organization before the effective date of this Decision, the order and procedures prescribed in the Prime Minister’s Decision No. 06/2020/QD-TTg dated February 21, 2020, on organization and management of international conferences and seminars in Vietnam shall continue to apply.

2. For international conferences and seminars that have already been permitted for organization but are adjusted after the effective date of this Decision, Article 10 of this Decision shall apply./.