No. | Name of dossier or material group | Retention period |
I | Group 01. Materials related to medical examination, treatment and rehabilitation | |
1 | Records related to professional inspection and instructions for hospitals | Permanent |
2 | Records of monitoring health centers | Permanent |
3 | Records of appraising and permitting medical examination and treatment establishments to apply new technologies and methods that are performed in Vietnam for the first time as prescribed by law | Permanent |
4 | Records of formulating the lists of surgery and operation classification | Permanent |
5 | Records of formulating technical procedures applicable to hospitals | Permanent |
6 | Records of directing and administering the safe, reasonable and effective use of drugs during the treatment | Permanent |
7 | Records of formulating plans and organizing the national reserve in terms of drugs, chemicals, medical equipment, and equipment for the prevention of epidemic and, natural disasters according to the national reserve list decided by the Government and law regulations | 50 years |
8 | Records of formulating the treatment regimens for non-communicable diseases, guiding the implementation, inspection and surveillance of medical examination and treatment establishments in terms of treating non-communicable diseases and participating in the dissemination and consultancy of non-communicable disease prevention | 50 years |
9 | Records of monitoring foreign investment in medical examination and treatment | 50 years |
10 | Records of directing and guiding the implementation and inspection of the reasonable, safe and effective use of drugs in medical examination and treatment, the prescription and use of drugs, and the control of drug resistance prevention | 30 years |
11 | Records of directing and guiding the implementation, inspection and surveillance of clinical pharmacy practice; providing consultancy and information about use of drugs and pharmacovigilance in medical examination and treatment establishments | 30 years |
12 | Records of directing medical examination and treatment establishments to protect and care for the health of mid- and senior-level cadres, or perform medical work in service of the State’s important conferences and events | 30 years |
13 | Records of granting, re-granting or revoking medical practice certificates, and granting, re-granting, modifying and revoking operation licenses of medical examination and treatment establishments as prescribed by law | 20 years |
14 | Records of appraising professional contents of the dossiers of registration for advertising medical examination and treatment activities | 20 years |
15 | Records of coordinating with relevant ministries and sectors in carrying out the State management over prices for medical examination and treatment as prescribed by law | 20 years |
16 | Records of coordinating with relevant agencies in providing emergency and treatment for victims of natural disasters | 20 years |
17 | Records of receiving specimens | 20 years |
18 | Records of hospital quality management | 20 years |
19 | Books, supply distribution, drug import and export vouchers | 20 years |
20 | Medical records of: - Deceased patients; - Patients suffering mental illness; - Occupational accidents or life accidents; - Normal inpatient or outpatient. | 30 years 20 years 15 years 10 years |
21 | Records of implementing the prevention and control of tobacco harms | 20 years |
22 | Patient and health staff satisfaction survey sheets | 5 years |
23 | Records of conclusion of the medical assessment, forensic mental health assessment | Permanent |
24 | Medical examination records | 70 years |
25 | Records of directing, coordinating and implementing international coordination projects in medical examination and treatment, forensic medicine, forensic psychiatry | 20 years |
26 | Records of formulating criteria on the quality of drugs in the list of national drug reserve | Permanent |
27 | Reports on assessment of strategic schemes and pharmaceutical development schemes | Permanent |
28 | Records of developing and managing pharmaceutical and cosmetic database | Permanent |
29 | Records of guiding the implementation of regulations on clinical trials of drugs | Permanent |
30 | Records of guiding the implementation of regulations on pharmaceutical business and practice | Permanent |
31 | Records of formulating lists of essential drugs, over-the-counter drugs and drugs covered by health insurance | Permanent |
32 | Records of formulating and directing the implementation of quality criteria and types, drug materials and drug quality | Permanent |
33 | Records of monitoring and detecting abnormal signs related to drugs | 70 years |
34 | Records of organizing drug and pharmacovigilance information activities | 70 years |
35 | Drug distribution, preservation and supply records | 70 years |
36 | Records of grant and re-grant of pharmacy practice certificates | 50 years |
37 | Records of manufacturing and preparing of drugs in medical examination and treatment establishments | 50 years |
38 | Records of clinical trials of drugs and bioequivalence trials of drugs | 50 years |
39 | Records of processing warning information on drug and cosmetic safety | 50 years |
40 | Records of appraising and granting drug and cosmetic registration number | 30 years |
41 | Records of testing drugs and cosmetics; drug materials, and packages directly exposed to drugs | 20 years |
42 | Records of granting or revoking certificates of good manufacturing practice (GMP); good laboratory practice (GLP), good storage practice (GSP), good manufacturing practices of pharmaceutical packaging | 20 years |
43 | Records of directing and implementing the management of business of medicinal herbs and drugs from medicinal materials (including manufacturing, quality inspection, storage, circulation, distribution, and import-export) | 20 years |
44 | Records of directing and implementing the tasks of: - Supplying drugs for hospitals; - Managing prices and quality of drugs provided to hospitals, including drugstores of a hospital, preparation of drugs according to prescription; - Guiding the implementation of the principles and standards for good storage practice (GSP); - Making statistics of data related to drug supply. | 20 years 20 years
20 years
20 years
|
45 | Records of bidding for drugs of hospitals and projects of the Ministry of Health | 20 years |
46 | Records odd directing, guiding, implementing the management of information and advertising of drugs and cosmetics nationwide | 20 years |
47 | Records of appraising professional contents of the dossiers of registration for advertising of drugs and cosmetics | 20 years |
48 | Records of first-time registration, re-registration and registration for extending drug components, etc. | 20 years |
49 | Records of registration for transferring the right to manufacture drugs inside and outside the country | 20 years |
50 | Records for granting and re-granting certificates of free sale for pharmaceutical products and cosmetics, etc. | 20 years |
51 | Records of circulation cancellation, revocation and destruction of poor-quality drugs and cosmetics as prescribed by law | 20 years |
52 | Records of grant of import or export licenses, approval of materials, psychotropic drugs, precursors and finished combination drugs containing a habit-forming, psychotropic ingredient or a pre-substance | 20 years |
53 | Records of granting import licenses for drugs, vaccines and medical biologicals | 10 years |
III | Group 03. Medical equipment materials | |
54 | Records of formulating national technical standards on medical equipment; promulgating specialized regulations and national technical regulations on medical equipment | Permanent |
55 | Records of issuing the lists of essential equipment for health units or facilities | Permanent |
56 | Records of coordinating with relevant agencies in formulating and promulgating technical regulations and design standards -designs of medical works | Permanent |
57 | Records of monitoring medical waste-related projects | Permanent |
58 | Records of grant, cancellation or revocation of certificates of registration for circulation of domestically-manufactured medical equipment, equipment import permits | 20 years |
59 | Records of appraising professional contents of registration for advertising medical equipment as prescribed by law | 10 years |
IV | Group 04. Traditional medicinal and pharmaceutical materials | |
60 | Records of monitoring the application of traditional medicine in taking care of the community health | Permanent |
61 | Records of managing, inspecting and monitoring traditional medicine and pharmacy establishments’ operations | 50 years |
62 | Records of supplying, processing and preparing traditional drugs in medical examination and treatment establishments | 20 years |
63 | Records of planting, harvesting and processing medicinal materials | 70 years |
64 | Records of preserving medicinal materials, quality of medicinal materials | 70 years |
65 | Records of registration, circulation and revocation of traditional drugs | 20 years |
66 | Records of clinical trials of traditional drugs before circulation | 20 years |
67 | Records of grant or re-grant of medical practice certificates by traditional medicine; grant, re-grant, modification or revocation of certificates of folk remedies | 20 years |
68 | Records of granting operation licenses for medical examination and treatment establishments applying traditional medicine as prescribed by law | 20 years |
69 | Records of appraising professional contents of registration for advertising medical examination and treatment activities by traditional medicine | 10 years |
V | Group 05. Preventive medicine materials | |
70 | Records of formulating professional regulations, national technical regulations and standards on Supervision, prevention of non-communicable diseases and communicable diseases | Permanent |
71 | Records of formulating professional regulations, national technical regulations and standards on occupational diseases, accidents and injuries; border health quarantine | Permanent |
72 | Records of formulating and supplementing the list of communicable diseases in the groups and lists of communicable diseases requiring the use of vaccines and medical biologicals | Permanent |
73 | Records of monitoring communicable diseases, non-communicable diseases or idiopathic diseases, early detecting communicable diseases that can cause epidemics | Permanent |
74 | Records of making the list of occupational diseases eligible for occupational disease regimes in Vietnam | Permanent |
75 | Records of coordinating with relevant ministries and sectors in promulgating the list of diseases subject to long-term treatment and eligible for illness regimes | 50 years |
76 | Records of implementing the border health quarantine at border gates; timely reporting the severe communicable diseases | 30 years |
77 | Records of appraising the health impact assessment reports of industrial park, urban area, concentrated residential area construction projects, and projects of medical examination and treatment establishments for communicable diseases | 30 years |
78 | Records of carrying out activities for prevention and control of harms of liquor and alcohol abuse | 20 years |
79 | Records of granting qualifications and certificates of occupational health, first aid and emergency training at the workplace as prescribed by law | 20 years |
80 | Records of granting, canceling, revoking and re-granting receipts of conformity announcement for tobacco | 20 years |
81 | Records of directing, guiding, inspecting, examining and supervising the implementation of specialized regulations and national technical regulations on preventive medicine nationwide | 20 years |
82 | Records of decentralizing, canceling or revoking health facilities’ certificates of eligibility for using vaccines and medical biologicals, certificates of satisfaction of biosafety standards of laboratories | 20 years |
83 | Records of granting, canceling or revoking certificates of circulation registration, appraisal of professional contents of dossiers of registration for advertising chemicals, insecticidal and germicidal preparations for household and medical use | 20 years |
84 | Records of presiding and coordinating with relevant agencies in accurately and timely providing information about communicable diseases | 20 years |
85 | Records of inspecting, supervising and supporting units and localities in implementing anti-epidemic measures | 20 years |
86 | Records of guiding the implementation of initial healthcare provided to citizens in the community | 20 years |
87 | Records of announcing epidemics, declaring the end of epidemics in accordance with law provisions | 10 years |
88 | Records of organizing the immunization with vaccines and medical biologicals for compulsory subjects as prescribed by law | 50 years |
89 | Records of formulating, supplementing and amending regulations on classification of technical operations, professional rules and national technical regulations on HIV/AIDS prevention | Permanent |
90 | Records of managing and directing professional operations of the network of HIV/AIDS prevention nationwide | Permanent |
91 | Records of treating and caring for people infected with HIV/AIDS | 70 years |
92 | Records of harm reduction intervention to prevent HIV transmission | 50 years |
93 | Records of consulting and managing HIV testing | 50 years |
94 | Records of supervising HIV/AIDS/STI, monitoring and evaluating the HIV/AIDS prevention programs | 50 years |
95 | Prophylaxis records of: - HIV exposure due to occupational accidents; - Mother-to-child HIV transmission; - HIV transmission in healthcare settings. | 50 years 50 years 50 years |
96 | Records of scientific research, specialized and professional qualification training in the field of HIV/AIDS prevention | 50 years |
97 | Records of prevention of HIV/TB co-infection | 50 years |
98 | Records of blood transfusion safety in prevention of HIV/AIDS | 50 years |
99 | Records of directing, coordinating and implementing international coordination projects related to HIV/AIDS prevention | 30 years |
100 | Records of prevention of sexually transmitted diseases | 50 years |
101 | Records of treatment of addiction to opium-related substances with substitute substances | 50 years |
102 | Records of inter-regional coordination in HIV/AIDS prevention | 20 years |
103 | Records of inspecting, examining and proposing measures to handle violations of regulations on HIV/AIDS prevention | 20 years |
104 | Records of drug addiction treatment, post-treatment rehabilitation and management at concentrated facilities and in the community | 20 years |
VI | Group 06. Medical environment materials | |
105 | Records of coordination in promulgating national technical regulations, standards and provisions on environmental protection in healthcare operations | Permanent |
106 | Records of coordination in promulgating regulations and standards on environmental protection in cremation, burial rites, and medical environment quality | Permanent |
107 | Records of strategic environmental assessment and environmental impact assessment reports applicable to projects decided by the Ministry of Health | Permanent |
108 | Records of organizing and carrying out the observation of impacts of healthcare activities on the environment | Permanent |
109 | Records of organizing and implementing measures to prevent the people’s health from impacts of climate change, environmental pollution and other negative environmental factors | Permanent |
110 | Records of implementing, inspecting and monitoring the implementation of legal normative documents and national technical regulations on management and destruction of medical wastes, and environmental protection in healthcare activities | Permanent |
111 | Records of organizing the remediation of environmental pollution and medical environment healing | Permanent |
112 | Records of collecting, archiving and providing environment information related to fields within the management | 20 years |
VII. | Group 07. Materials related to food safety | |
113 | Records of developing food safety database; summarizing, making statistics and reports on food safety management on the basis of monitoring and summarizing reports of ministries | Permanent |
114 | Records of monitoring, preventing, inspecting and coordinating in prevention of food poisoning and remediation of food safety incidents: - Serious cases - Others |
Permanent
20 years |
115 | Permanent records of food hygiene and safety of Vietnam National Codex Committee | 30 years |
116 | Records of promulgating regulations on general conditions for food safety assurance applicable to facilities manufacturing and trading food, tool, packing materials directly exposed to food | 30 years |
117 | Records of promulgating regulations on general conditions for food safety assurance applicable to collective kitchens, hotels, restaurants and street food vendors, etc. | 30 years |
118 | Records of managing the process of manufacture, processing, transportation, import, export and trade of: - Functional food - Micronutrient-fortified foods - Food additives and beverage |
30 years
30 years 30 years |
119 | Records of inspecting, guiding and monitoring the implementation of the law on food safety | Permanent |
120 | Records of granting certificates of registration for circulation of rapid test kits for food safety criteria | 20 years |
121 | Records of granting the conformity announcement receipts, certificates of conformity to food safety regulations for prepackaged processed foods, food additives, processing aids, packing materials | 20 years |
122 | Records of canceling or revoking the conformity announcement receipts, certificates of conformity to food safety regulations for prepackaged processed foods, food additives, processing aids, packing materials | 20 years |
123 | Records of granting and revoking certificates of food safety eligibility for facilities producing and trading products within the management | 20 years |
124 | Records of granting certificates of approval of advertising contents of food additives, food processing aids and packing materials | 20 years |
125 | Records of the propaganda and dissemination of food safety | 10 years |
VIII | Group 08. Population materials | |
126 | Records of managing population fluctuation, proposing solutions to change the birth rate and population growth rate nationwide | Permanent |
127 | Records of formulating, guiding the inspection and implementation of criteria, indicators and solutions for population quality, population structure by gender and age | Permanent |
128 | Records of inspecting, surveying, collecting and analyzing population data | Permanent |
129 | Records of directing, guiding, implementing and inspecting, monitoring the implementation of legal normative documents, national technical regulations, policies, programs and projects related to population | Permanent |
130 | Records of appraising socio-economic development programs, plans and projects related to population and development policies | Permanent |
131 | Records submitted to competent authorities for promulgation of population policies, including population scale, structure and quality | Permanent |
132 | Records of specialized and professional procedures, criteria, indicators and norms for distribution and use of contraceptive devices | 50 years |
133 | Records of formulating and proposing quality standards, regulations on archive and distribution, channels for free-of-charge distribution, social promotion, management of contraceptive devices | 50 years |
134 | Records of design, production of materials for population dissemination and education | 20 years |
135 | Records of organizing the provision of population-related services | 20 years |
IX | Group 09. Materials related to maternal and child health | |
136 | Records of formulating and promulgating the system of reproductive health criteria and indicators | Permanent |
137 | Records of professional regulations and national technical regulations on reproductive healthcare service | Permanent |
138 | Records of developing orientations, policies, strategies and plans for reproductive healthcare | Permanent |
139 | Records of developing plans and implementing professional and technical tasks of reproductive health | Permanent |
140 | Records of directing, guiding, carrying out professional and technical inspection of health facilities’ reproductive health activities | Permanent |
141 | Records of permitting health facilities to carry out sex determination, recognizing health facilities eligible for conducting assisted reproductive techniques (in vitro fertilization, intrauterine insemination) as prescribed by law | Permanent |
142 | Records of making plans and organizing continuous training courses for officers conducting professional and technical operations in the field of reproductive healthcare | 20 years |
143 | Records of disseminating, communicating and educating in the field of reproductive healthcare | 20 years |
144 | Adolescent reproductive healthcare records | 20 years |
145 | Records of managing and implementing domestic and overseas schemes, projects and programs on reproductive healthcare | 20 years |
146 | Records of managing organizations providing reproductive healthcare services | 20 years |
147 | Records of providing maternal, newborn, and child healthcare services | 20 years |
148 | Records related to maternal and child nutrition | 20 years |
149 | Records related to male and geriatric reproductive healthcare | 20 years |
150 | Records of managing services of safe abortion, prevention and control of reproductive tract infections and cancers, infertility treatment | 20 years |
X | Group 10. Health insurance materials | |
151 | Records of promulgating the lists of drugs, medical supplies, and technical services covered by health insurance | Permanent |
152 | Records of developing healthcare system, medical technical professional operations, funding for protection, taking care and improvement of people’s health based on health insurance | Permanent |
153 | Records submitted to the competent authorities for promulgation of solutions to ensure the Health Insurance Fund balance | Permanent |
154 | Records of directing and guiding the implementation, inspecting medical facilities, organizations and individuals in complying with the law on health insurance | Permanent |
155 | Records of reports and statistics on health insurance | Permanent |
156 | Records of directing and guiding the implementation of the health insurance regimes | Permanent |
Vietnamese
Circular 53/2017/TT-BYT DOC (Word)
Circular 53/2017/TT-BYT PDF (Original)
