Resolution 66.7/2025/NQ-CP data-based reduction and simplification of administrative procedures

RESOLUTION

On the data-based reduction and simplification of administrative procedures^[1]

Pursuant to Law No. 63/2025/QH15 on Organization of the Government;

Pursuant to Law No. 20/2023/QH15 on E-Transactions;

Pursuant to Law No. 60/2024/QH15 on Data;

Pursuant to the National Assembly’s Resolution No. 206/2025/QH15 of June 24, 2025, on special mechanisms to address difficulties and obstacles caused by legal provisions;

At the proposal of the Minister of Justice;

The Government promulgates the Resolution on the data-based reduction and simplification of administrative procedures.

Article 1. Scope of regulation

This Resolution provides for the replacement or reduction of dossier components of administrative procedures by exploiting or using corresponding information from national databases and specialized databases (below referred to as databases).

Article 2. Principles of reduction and simplification

1. The replacement or reduction of dossier components of administrative procedures shall be carried out based on the level of readiness of databases for exploitation and use; dossier components with information already available in the databases published by their managing agencies are not required to be provided for handling administrative procedures.

2. Agencies receiving dossiers and handling administrative procedures shall exploit and use the information already available in databases to replace dossier components for handling the administrative procedures.

In case it is impossible to exploit the information or the exploited information is incomplete or inaccurate, the competent agencies or persons receiving dossiers and handling the administrative procedures shall request individuals or organizations to supplement the dossier components for handling the administrative procedures; and at the same time, request the individuals or organizations to update and adjust the information in the databases in accordance with law.

3. The replacement or reduction of dossier components with information exploited from databases when administrative procedures are handled for overseas Vietnamese and handled foreign individuals residing and organizations operating in Vietnam shall be carried out based on the databases’ readiness levels.

4. Individuals logging into the National Public Service Portal or the National Identification Application (VNeID) to request the handling of administrative procedures are not required to digitally sign interactive electronic forms.

Article 3. Administrative procedures with dossier components reduced or replaced based on data

1. To replace documents that are dossier components of administrative procedures with the corresponding information exploited from databases for the administrative procedures provided in Appendix I to this Resolution.

2. The replacement of the documents specified in Article 4 of this Resolution is also applied to administrative procedures not yet provided in Appendix I to this Resolution.

3. To reduce types of documents in the dossier components for handling the administrative procedures provided in Appendix II to this Resolution.

Article 4. Dossier components of administrative procedures replaced by using information in databases

1. Information in the National Population Database shall be exploited and used to replace the following documents:

a/ People’s identity cards, citizen identity cards, identity cards, or identity certificates;

b/ Information on residence.

2. Information in the Electronic Civil Status Database shall be exploited and used to replace the following documents:

a/ Birth certificates or birth extracts;

b/ Marriage certificates;

c/ Certificates of marital status;

d/ Death certificates or death registration certificates or death extracts.

3. Information in the National Insurance Database shall be exploited and used to replace the following documents:

a/ Health insurance cards;

b/ Social insurance books.

4. Information in the Database on Driver’s Licenses shall be exploited and used to replace driver’s licenses.

5. Information in the National Database on Enterprises Registration can be exploited and used to replace the following documents:

a/ Enterprise registration certificates or business registration certificates (for enterprises established under the Law on Enterprises);

b/ Business household registration certificates;

c/ Cooperative registration certificates.

6. Information in the Database on Vehicle Registration shall be exploited and used to replace vehicle registration certificates.

7. Information in the National Land Database shall be exploited and used to replace certificates of land use right and ownership of land-attached assets (applicable to residential land in the initial period).

8. Information in the Criminal Record Database shall be exploited and used to replace criminal record certificates.

9. Information in the Electronic Health Record Platform Database shall be exploited and used to replace health examination certificates.

10. Dossier components of administrative procedures other than those specified in Clauses 1 thru 9 of this Article shall be replaced by data when there is sufficient information in the databases specified in this Article and other national and specialized databases.

Article 5. Exploitation and use of information in databases

1. Individuals and organizations may exploit and use information in databases to request the handling of administrative procedures and update and adjust the information in accordance with law.

2. Agencies handling administrative procedures shall exploit and use information in databases to replace information and components in dossiers for handling administrative procedures.

Article 6. Data updating, publicization, connection and sharing

Database-managing agencies shall:

1. Promptly and fully update information in the databases and publish the scope of information in the databases that can be exploited and used to replace documents as dossier components of administrative procedures on the National Public Service Portal according to the level of completeness of the databases; and simultaneously inform ministers, heads of ministerial-level agencies, and chairpersons of provincial-level People’s Committees thereof for the latter to review and restructure the process for handling of administrative procedures under Article 7 of this Resolution.

2. Guide ministries, ministerial-level agencies, and provincial-level People’s Committees in the connection for exploiting and using the databases, clearly identifying information fields necessary for the exploitation and use of data; provide guidelines and coordinate with one another in connection for exploiting and using information in the databases, which must be completed before January 1, 2026.

3. Complete the review, correction of errors and updating of data so as to ensure the accuracy, completeness and consistency of data; share data and publicize information in the databases that can be exploited and used to replace dossier components of administrative procedures before January 1, 2026; and provide guidelines for and coordinate in the connection for exploiting and using information in the databases; and complete this task before January 1, 2026.

Article 7. Restructuring of the process for data-based handling of administrative procedures

1. Ministers and heads of ministerial-level agencies shall:

a/ Complete the restructuring of the process for handling of administrative procedures, for administrative procedures having dossier components replaced by data published under Clause 1, Article 6 of this Resolution, within 15 days after their publication;

b/ Complete and publicize the restructuring of the process for handling of administrative procedures having dossier components replaced by information in the databases specified in Article 4 of this Resolution before January 1, 2026;

c/ Ensure conditions regarding technological infrastructure for connecting, exploiting and using information in the databases. The correction of errors, synchronization of data or upgrading of systems must not affect the connection and exploitation of data for handling of administrative procedures;

d/ Issue according to their competence or submit to the competent agencies or persons for issuance, legal documents according to Appendix III to this Resolution to reduce and simplify administrative procedures based on data, ensuring that they take effect before March 1, 2027;

 dd/ Publicize the restructured process for handling of administrative procedures specified at Points a and b of this Clause on the National Public Service Portal.

2. Chairpersons of provincial-level People’s Committees shall:

a/ Complete the restructuring of the process for handling of administrative procedures and publicize such on the provincial-level information systems for handling of administrative procedures, for administrative procedures issued by the localities that have dossier components replaced by information in the databases as specified in Clauses 1 thru 9, Article 4 of this Resolution before January 1, 2026, and the restructuring of the process for handling of administrative procedures, for administrative procedures that have dossier components replaced by information in databases according to the schedule specified at Point a, Clause 1 of this Article.

b/ Organize the digitization and complete and accurate updating of data; ensure conditions regarding technological infrastructure for connecting, exploiting, and using information in databases to handle administrative procedures as requested by organizations and individuals.

Article 8. Process for receiving dossiers and handling administrative procedures that have dossier components replaced by data

Persons competent to receive dossiers and settle administrative procedures shall exploit and use information already available in databases to replace dossier components of administrative procedures. In case information cannot be exploited or is incompletely or inaccurately exploited:

1. In case an administrative procedure dossier is submitted online via the National Public Service Portal or via the VNeID, a person competent to receive and handle the administrative procedures shall issue a notice of request for supplementation and completion of the dossier to the individuals or organization no later than 8 working hours or within the time limit specified in specialized legal documents after the information system for handling of administrative procedures receives the dossier. The notification can be made using one or more than one method: sending to the organization’s or individual’s account on the National Public Service Portal or VNeID; or sending a text message or contacting via the phone number or email address provided by the individual or organization; and simultaneously guiding the individual or organization to contact the competent agency to update or adjust the data.

2. In case an administrative procedure dossier is hand-delivered or sent by post, the competent agency receiving dossiers and handling the administrative procedures shall send a written request for supplementation and completion of the dossier to the individual or organization within 1 working day after receiving the dossier or within the time limit specified in specialized legal documents; carry out the digitization serving the handling the administrative procedures; and simultaneously guide the individual or organization to contact the competent agency to update and adjust the data.

 Article 9. Organization of implementation

1. The Ministry of Public Security shall monitor, urge and examine the development and publicization of databases, ensuring the connection, exploitation and use of data under regulations; and monitor and evaluate the handling of administrative procedures based on data.

2. The Ministry of Science and Technology shall guide the architecture of the information systems for handling of administrative procedures at the ministerial and provincial levels, ensuring the concentrated and uniform use of digital platforms for connecting with national and specialized databases; evaluate the effectiveness of operation of the information systems for handling of administrative procedures of ministries, and the coordinating systems for handling of administrative procedures and the connections among components of the coordinating systems for handling of administrative procedures.

3. The Office of the Government shall monitor, urge and examine the implementation of this Resolution.

4. Ministers, heads of ministerial-level agencies, and chairpersons of provincial-level People’s Committees shall implement this Resolution.

People’s Councils, boards under People’s Councils, People’s Council deputies, and the Vietnam Father Land Front Committees at all levels shall, within the ambit of their tasks and powers, intensify the supervision of the implementation of this Resolution.

Article 10. Effect

1. This Resolution takes effect from January 1, 2026, till February 28, 2027, except Clauses 2 and 3 of this Article.

2. For the process for handling of administrative procedures that are restructured and publicized under Article 7 of this Resolution before January 1, 2026, the replacement of dossier components of administrative procedures with data shall be implemented from the date of restructuring.

3. During the effective period of this Resolution, in case laws and resolutions of the National Assembly, ordinances and resolutions of the National Assembly Standing Committees, or decrees and resolution of the Government containing provisions on administrative procedures related to this Resolution are adopted or promulgated and take effect before March 1, 2027, the corresponding provisions in this Resolution shall cease to be effective at the time such legal documents take effect.

4. During the effective period of the provisions contained in this Resolution, in case the provisions on administrative procedures in this Resolution differ from the provisions of other relevant legal documents, this Resolution shall prevail.

On behalf of the Government
Prime Minister
PHAM MINH CHINH

* The Appendices to this Resolution are not translated.