No. | Name of material group | Retention period | Note |
| 1. General materials | |
1. | A collection of documents sent to agencies (guidelines and policies of the Party and law of the State) | Till the end of document validity | Dossiers of principles |
2. | A collection of documents for information purposes only (renaming of agency, office relocation, change of seal, notification of signature, etc.) | 01 year | |
3. | Periodic plans and reports of other agencies and organizations for information purposes only | 05 years | |
4. | Dossiers of formulation, issuance of regulations or guidance on general issues of agencies and organizations | 20 years | |
5. | Dossiers of formulation and promulgation of annual and multi-annually general and specialized reports and plans | | |
- Of agencies | Permanent |
- Of affiliated units | 05 years |
6. | Dossiers of formulation and promulgation of 6-year and 9-year general and specialized reports and plans | | |
- Of agencies | 10 years |
- Of affiliated units | 02 years |
7. | Dossiers of formulation and promulgation of monthly and quarterly general and specialized reports and plans | | |
- Of agencies | 05 years |
- Of affiliated units | 01 year |
8. | Dossiers of great celebrations and important events organized by agencies or organizations | 20 years | |
9. | Dossiers of summary and preliminary work conferences; symposiums; briefings | | |
- Annually | Permanent |
| - Quarterly, 6-month and 9-month | 10 years | |
- Daily, weekly and monthly | 05 years |
10. | Dossiers of answering questions, presentations and explanations | | |
- Of National Assembly and the Government | Permanent |
- Of other agencies and organizations | 10 years |
11. | Books of recording minutes of handover meeting, working handbook of agency or organization leadership | | |
- Books of recording minutes of handover meetings | 05 years |
- Working handbooks of agency or organization leadership | 10 years |
12. | Official dispatches on common issues | 05 year | |
| 2. Statistical and planning materials | |
| 2.1. Materials on master plans | |
13. | Dossiers of formulation and promulgation of overall master plans | Permanent | |
14. | Dossiers of approval of development strategies, detailed master plans, projects or schemes | Permanent | |
15. | Official dispatches on the planning work | 05 years | |
| 2.2. Planning materials | |
16. | Dossiers of plan making and report on plan implementation of long-term and annual plans | | |
- Of agencies | Permanent |
- Of affiliated units | 05 years |
17. | Dossiers of plan making and report on plan implementation of 6-month plans | | |
- Of agencies | 10 years |
- Of affiliated units | 02 years |
18. | Dossiers of plan making and report on plan implementation of monthly and quarterly plans | | |
- Of agencies | 05 years |
- Of affiliated units | 01 year |
19. | Annual socio-economic development plan targets | Permanent | |
20. | Dossiers of direction and examination of plan implementation | | |
- Of agencies, sectors | 20 years |
- Of other agencies | 10 years |
21. | Official dispatches on the planning work | 05 years | |
| 2.3. Statistical materials | |
22. | Annual reports on general statistics and specialized statistics | | |
- Of agencies | Permanent |
- Of affiliated units | 10 years |
23. | Quarterly, 6-month and 9-month reports on general statistics and specialized statistics | | |
- Of agencies | 20 years |
- Of affiliated units | 05 years |
24. | Monthly reports on general statistics and specialized statistics | | |
- Of agencies | 10 years |
- Of affiliated units | 05 years |
25. | Reports on basic investigation | | |
- General reports | Permanent |
- Grassroots reports | 10 years |
- Surveys | 05 years |
26. | Statistical analysis and forecast reports | 20 years | |
27. | Official dispatches on work of statistics and survey | 05 years | |
| 3. Materials of organization and cadres, civil servants, public employees and employees | |
| 3.1. Organization materials | |
28. | Dossiers of formulation and promulgation organization charter and operation of agencies and organizations; working regulations, working instruction of organizations and agencies | 20 years | |
29. | Dossiers of preparation of scheme of organization of sectors and agencies | | |
- Approved | Permanent |
- Disapproved | 10 years |
30. | Dossiers of renaming, regulating or changing functions, tasks, powers and organizational structure of agencies or organizations | Permanent | |
31. | Dossiers of establishment, reorganization and dissolution of agencies and organizations | Permanent | |
32. | Dossiers of establishment of Committees, groups and councils assisting heads of organizations and agencies | 05 years | |
33. | Dossiers of implementation of grassroots democracy | 20 years | |
34. | Official dispatches on work of organization | 05 years | |
| 3.2. Materials of cadres, civil servants, public employees and employees | |
35. | Dossiers of preparation and issuance of standards for titles of public servants and officials | Permanent | |
36. | Dossiers of formulation and promulgation of job position schemes | Permanent | |
37. | Dossiers of formulation, allocation, adjustment and implementation of payroll targets for civil servants and public employees | Permanent | |
38. | Statistical reports on cadres, civil servants and public employees | 20 years | |
39. | Dossiers of cadre, civil servant and public employee planning | | |
- Votes of confidence in terms of planning | 05 years |
- Other material components | 10 years |
40. | Dossiers of appointment and reappointment of cadres, civil servants and public employees | | |
- Votes of confidence in terms of appointment and reappointment | 10 years |
- Other material components | 20 years |
41. | Dossiers of receiving, transferring, rotating, changing job positions, seconding, disciplining cadres, civil servants, public employees, and employees | 20 years | |
42. | Dossiers of dismissal and job transfer of cadres, civil servants, public employees, and employees | 20 years | |
43. | Dossiers on election, dismissal, removal, demotion, and resignation of cadres, civil servants, public employees | 20 years | |
44. | Dossiers of rank promotion and shift of cadres, civil servants, and public employees | 20 years | |
45. | Dossiers of settlement of regimes and allowances for cadres, civil servants, and public employees | 20 years | |
46. | Original dossiers of cadres, civil servants, public employees and employees | 70 years | |
47. | Dossiers of recruitment; annual examination for rank promotion or shift; examination for the titles of managers of civil servants, public employees | | |
- Applications and exam papers | 05 years |
- Other materials | 10 years |
48. | Dossiers of sending cadres, civil servants, public employees on business trips abroad | 10 years | |
49. | Dossiers of managing cadres, civil servants, public employees going abroad for personal purpose | 05 years | |
50. | Dossiers of assigning cadres, civil servants, public employees to participate in Committees, groups or councils established by other agencies and organizations | 05 years | |
51. | Dossiers giving answers about regimes and policies for cadres, civil servants, public employees and employees | 10 years | |
52. | Dossiers of internal political protection | 20 years | |
53. | Dossiers of activities of the Committee for the Advancement of Women | 10 years | |
54. | Official dispatches on work in terms of cadres | 05 years | |
| 3.3. Training materials | |
55. | Dossiers on organization of training courses | 10 years | |
56. | Dossiers of organization of cadre training and fostering classes | 05 years | |
57. | Dossiers of managing cadres, sending cadres, civil servants, public employees to training or fostering courses | 10 years | |
58. | Official dispatches on the training work | 05 years | |
| 4. Labor and salary materials | |
| 4.1. Labor materials | |
59. | Dossiers of developing regulations on protection, safety and labor hygiene of agencies | 20 years | |
60. | Dossiers of cases of occupational accidents | | |
- Serious | Permanent |
- Non-serious | 20 years |
61. | Official dispatches on labor issues | 05 years | |
| 4.2. Salary materials | |
62. | Dossiers for developing and promulgating regulations on salary increase | 20 years | |
63. | Dossiers monitoring the implementation of salary tables, and allowances | 20 years | |
64. | Dossiers of salary ranking, re-arranging salary coefficients, salary increases, and seniority allowance increases of cadres, civil servants and public employees | 20 years | |
65. | Official dispatches on salary | 05 years | |
| 5. Financial, accounting and auditing materials | |
66. | Dossiers of development and issuance of accounting, financial and auditing regulations of agencies | 20 years | |
67. | Dossiers of assigning, supplementing, adjusting, allocating and implementing annual state budget estimates of agencies and their affiliated units | Permanent | |
68. | Report on inventory, re-evaluation of fixed assets (other than houses and land) | | |
- General reports | 20 years |
- Inventory and assessment sheets | 05 years |
69. | Dossiers on deciding the recruitment, determination of state ownership towards assets; recovery, transfer, liquidation, sale, hire, transfer or destruction of public assets and other forms | | |
- Houses and land | Permanent |
- Other assets | 20 years |
70. | Bidding dossiers for regular procurement of assets, supplies and equipment | | |
- Bidding documents, bidding and approval of bidding results and winning bid dossiers | 20 years |
- Unsuccessful bid dossiers | 05 years |
71. | Dossiers for direct procurement of working supplies and equipment | 10 years | |
72. | Dossiers of financial examination, inspection and audit at agencies and attached units | | |
- Periodically as prescribed | 10 years |
- Serious cases | Permanent |
73. | Official dispatches on financial and audit work | 05 years | |
| 6. Construction investment materials | |
74. | Dossiers of development and issuance of regulation and guidance on investment and construction | 20 years | |
75. | Dossiers on developing target schemes, projects, and programs | | |
- Approved | Permanent |
- Disapproved | 10 years |
76. | Dossiers of management and organization implementation of target schemes, projects and programs | Permanent | |
77. | Dossiers of appraisal of target schemes, projects, and programs | Permanent | |
78. | Reports on assessment of target scheme, project and program implementation results | | |
| - Final review | Permanent | |
- Preliminary review | 10 years |
79. | Dossiers of capital construction works of group A or group B, applying new solutions of architecture, structure, technology, equipment, new materials; works built in special geological and topographical conditions and ranked historical and cultural relics (from the time the works or work items are put into operation) | | |
- Documents for investment policy, preparation and approval of investment projects, survey, design, construction - acceptance, site clearance for construction sites, approval of bidding results and economic, as-built contracts, and final settlement of the work | Permanent |
- Bidding documents, and winning bid dossiers; dossiers on insurance, warranty, and project maintenance; international quality registration dossiers (if any); dossiers on supervision and assessment of construction investment projects (if any) | 20 years |
- Unsuccessful bid dossiers | 05 years |
80. | Dossiers for group-C and major repairing works (from the time the works or work items are put into operation) | | |
- Documents for investment policy, preparation, appraisal and approval of investment projects, survey, design, construction - acceptance, approval of bidding results and economic, as-built contracts, and final settlement of the work | 50 years |
- Bidding documents, and winning bid dossiers | 10 years |
- Unsuccessful bid dossiers | 05 years |
81. | Dossiers of minor repairing works | 10 years | |
82. | Official dispatches on investment and construction | 05 years | |
| 7. Science and technology materials | |
83. | Dossiers of development of regulation on technological and scientific activities of agencies | 20 years | |
84. | Dossiers of scientific conferences, seminars organized by agencies | Permanent | |
85. | Dossiers of activities of the Science Councils and the Initiative Councils | 20 years | |
86. | Dossiers for implementation of science and technology programs, projects and schemes | | |
| - State level | Permanent | |
- Ministerial and sectoral levels | 20 years |
- Grassroots level | 10 years |
87. | Reports on the results of science and technology programs, projects, and topics | Permanent | |
88. | Dossiers of recognized initiatives, technological processes or useful solutions | | |
- State level | Permanent |
- Ministerial and sectoral levels | 20 years |
- Grassroots level | 10 years |
89. | Dossiers of formulation and promulgation of economic - technical norms, standards and technical regulations | Permanent | |
90. | Dossiers for implementation of science and technology applications | 20 years | |
91. | Dossiers of proposing the ordering or ordering of scientific and technological tasks | | |
- Approved | 20 years |
- Disapproved | 10 years |
92. | Official dispatches on scientific and technological work | 05 years | |
| 8. Materials of international cooperation | |
93. | Dossiers of development and issuance of regulation and guidance on international cooperation of agencies | 20 years | |
94. | Dossiers of international conferences and seminars presided over by agencies | Permanent | |
95. | Dossiers of preparation of programs and projects on international cooperation of sectors and agencies | Permanent | |
96. | Dossiers of establishment of cooperation relation with foreign agencies and organizations | Permanent | |
97. | Dossiers of becoming members of international associations and organizations | Permanent | |
98. | Dossiers of participating in activities of international associations and organizations | 10 years | |
99. | Dossiers of annual association fee, contribution to international associations and organizations | Permanent | |
100. | Dossiers on outbound delegations | | |
- Conclusion of cooperation agreements | Permanent |
- Seminars, fairs, learning visits or surveys, etc. | 10 years |
101. | Dossiers on inbound delegations | | |
- Conclusion of cooperation agreements | Permanent |
- Seminars, fairs, learning visits or surveys, etc. | 10 years |
102. | Correspondence, telegrams and greeting cards | | |
- Important type (establishment of cooperation relation, international events presided over by agencies) | Permanent |
- Ordinary type (annual holidays and anniversaries) | 05 years |
103. | Official dispatches on international cooperation | 05 years | |
| 9. Materials of inspection and settlement of complaints and denunciations, anti-corruption | |
104. | Dossiers of development and issuance of regulations, provisions and instructions on inspection and settlement of complaints and denunciations of agencies | 20 years | |
105. | Dossiers on anti-corruption | 20 years | |
106. | Periodic inspection dossiers | 20 years | |
107. | Dossiers on inspection of cases | | |
- Serious cases | Permanent |
- Others | 20 years |
108. | Dossiers of settlement of complaints and denunciations | | |
- Serious cases | Permanent |
- Others | 20 year |
109. | Dossiers and materials on the transfer and return of complaints and denunciations beyond the competence | 05 years | |
110. | Complaints and denunciations sent by agencies, organizations, and citizens that are not resolved | 05 years | |
111. | Citizen reception dossiers | 05 years | |
112. | Materials of activities of People’s Inspection Organization | | |
- Annual reports | 20 years |
- Other materials | 05 years |
113. | Official dispatches on the inspection and settlement of complaints and denunciations | 05 years | |
| 10. Materials of emulation, commendation and reward | |
114. | Dossiers of development and issuance of regulations, provisions and guidance on emulation, commendation and reward of agencies | 20 years | |
115. | Dossiers on Emulation and reward councils’ operation | 20 years | |
116. | Dossiers of emulation and commendation conferences chaired by agencies and organizations | 20 years | |
117. | Dossiers for launching and organizing the implementation of the emulation movement | 20 years | |
118. | Advanced typical conferences | Permanent | |
119. | Records of awards for emulation titles, state honors, forms of rewards for collectives and individuals | | |
- Forms of commendation and reward of the State President and Prime Minister | Permanent |
- Forms of commendation and reward of Ministers, heads of ministerial-level agencies, governmental-attached agencies, Chairpersons of provincial-level People’s Committees or the equivalent | 20 years |
- Forms of commendation and reward of the heads of agencies and organizations | 10 years |
120. | Records on organization of awarding and receiving emulation titles, state honors, and forms of reward for collectives and individuals | 05 years | |
121. | Official dispatches on commendation and reward | 05 years | |
| 11. Legal materials | |
122. | Dossiers of development and issuance of regulation and guidance on the agencies’ legal affairs | 20 years | |
123. | Dossiers on formulation of normative legal documents | Permanent | |
124. | Records of legal conference, dissemination of normative legal documents | 20 years | |
125. | Records of organization of preliminary and final reviews of implementation of legal documents | | |
- Final review | Permanent |
- Preliminary review | 20 years |
126. | Records of appraisal of normative legal documents | Permanent | |
127. | Records of comments on document development presided over by other agencies | 10 years | |
128. | Records on review, systematization, consolidation, and codification of legal normative documents | 20 years | |
129. | Records of inspection and processing of legal normative documents | 20 years | |
130. | Records of monitoring the law enforcement and inspecting the law implementation | 20 years | |
131. | Official dispatches on legal affairs | 05 years | |
| 12. Materials of administration and public office management | |
| 12.1. Materials of administration and archives | |
132. | Dossiers for developing and promulgating regulations, rules, and instructions for administrative, clerical, archival, and state secret protection of the agency | 20 years | |
133. | Records of administrative reform | 20 years | |
134. | Records of annual assessment and ranking of administrative reform work | 10 years | |
135. | Records of preparation and issuance of List of state secrets | Permanent | |
136. | Records of preparation and issuance of List of annual records | 05 years | |
137. | Records of examination and guidance on operation of administration and archives | 20 years | |
138. | Records of organization performing archival operations | 20 years | |
139. | Records of management and use of seals and secure key storage devices | 20 years | |
140. | Saving book and registration book of agencies’ sent documents | | |
- Normative legal documents | Permanent |
- Administrative documents | Permanent |
141. | Register of incoming and outgoing state secrets | 30 years | |
142. | Saving book and registration book of duplicate documents | 20 years | |
143. | Registration book of received documents | 20 years | |
144. | Official dispatches on administration and archives | 05 years | |
| 12.2. ISO application materials | |
145. | Dossiers on system construction, processes and regulations comply with ISO standards | 20 years | |
146. | Internal assessment records on ISO application | 10 years | |
147. | Official dispatches on ISO application | 05 years | |
| 12.3. Materials of information technology application | |
148. | Records of development and issuance of information technology regulations | 20 years | |
149. | Dossiers and materials of information technology application | 20 years | |
150. | Records of development and management of data base | 50 years | |
151. | Official Dispatches on information technology application | 05 years | |
| 12.4. Information and propaganda materials | |
152. | Records of development and issuance of information and propaganda regulations | 20 years | |
153. | Records on providing, receiving and processing press information | 05 years | |
154. | Official dispatches on information and propaganda | 05 years | |
| 12.5. Office administration materials | |
155. | Records of development and issuance of regulation and statute on office management | 20 years | |
156. | Records of office culture implementation | 10 years | |
157. | Records on national defense and security work and militia and self-defense | 10 years | |
158. | Records of fire and explosion prevention and combating, natural disaster, etc. | 10 years | |
159. | Records of protection of head offices of agencies and organizations | 05 years | |
160. | Records on management, use, maintenance and upkeep of equipment | 10 years | |
161. | Allocation book for supplies and stationery | 05 years | |
162. | Records of medical work | 05 years | |
163. | Official dispatches on office management | 05 years | |
| 13. Materials of political organizations and socio-political organizations | |
| 13.1. Materials of Party organizations | |
164. | Records of General Meetings | Permanent | |
165. | Programs, plans and work reports, thematic reports | | |
- Summary of year and tenure | Permanent |
- Monthly, quarterly and biannually | 05 years |
166. | Records of implementation organization of major campaigns, directives, and resolutions of the Central and Party Committees | 20 years | |
167. | Records of organizing conferences, seminars, propaganda, training and fostering professional skills in party work | 10 years | |
168. | Records of establishment, merger and reorganization of Party organizations | Permanent | |
169. | Records of receipt and handover of Party work | 10 years | |
170. | Records of examination and monitoring activities | 20 years | |
171. | Records of evaluation and classification of Party grassroots organizations and Party members | 20 years | |
172. | Dossiers on approval of election results and dismissal of party committees | 20 years | |
173. | Records of commendation and discipline of party organizations and party members | 20 years | |
174. | Reports and assessment of the work of distributing party membership cards | 20 years | |
175. | Dossiers on awarding the Party Badge | 20 years | |
176. | Biannual and annual Party member conference records | 20 years | |
177. | Records of Party members | 70 years | |
178. | Records of party fee collection and expenditure; financial settlement of party work | 10 years | |
179. | Books (registering Party members, taking minutes, etc.) | 20 years | |
180. | Saving book and registration book of sent documents | 20 years | |
181. | Official dispatches on Party work | 05 years | |
| 13.2. Materials of Trade Union organizations | |
182. | Records of General Meetings | Permanent | |
183. | Programs, plans and work reports | | |
- Summary of year and tenure | Permanent |
- Monthly, quarterly and biannually | 05 years |
184. | Records of implementation of major campaigns and resolutions of Trade Union organizations | 20 years | |
185. | Records of commendation and discipline of organizations and trade union members | 20 years | |
186. | Materials on organizations, personnel of Trade Union organizations | 20 years | |
187. | Statistical table of annual trade union membership list | 20 years | |
188. | Materials on activities of Trade Union organizations | 20 years | |
189. | Records of conference on cadres, public servants and officials of agencies and organizations | 20 years | |
190. | Records of trade union fee collection and expenditure; financial settlement of trade union work | 10 years | |
191. | Books (registering trade union members, taking minutes, etc.) | 20 years | |
192. | Saving book and registration book of sent documents | 20 years | |
193. | Official dispatches on Trade Union work | 05 years | |
| 13.3. Youth Union organizational materials | |
194. | Records of General Meetings | Permanent | |
195. | Programs, plans and work reports | | |
| - Summary of year and tenure | Permanent | |
- Monthly, quarterly and biannually | 05 years |
196. | Records of implementation of major campaigns and resolutions of Party, State and Youth Union | Permanent | |
197. | Records of commendation and discipline of trade union organizations and trade union members | 20 years | |
198. | Materials on organizations, personnel of Trade Union organizations | 20 years | |
199. | Statistical table of annual youth union membership list | 20 years | |
200. | Materials on Youth Union activities | 20 years | |
201. | Books (registration of union members, recording minutes, etc.) | 20 years | |
202. | Saving book and registration book of sent documents | 20 years | |
203. | Official dispatches on union work | 05 years | |
| 13.4. Organizational documents of the Veterans Association | |
204. | Records of General Meetings | Permanent | |
205. | Programs, plans and work reports | | |
- Summary of year and tenure | Permanent |
- Monthly, quarterly and biannually | 05 years |
206. | Records of commendation and discipline of organizations and members | 20 years | |
207. | Documents on the organization and personnel of the Veterans Association | 20 years | |
208. | Documents on the activities of the Veterans Association | 20 years | |
209. | Saving book and registration book of sent documents | 20 years | |
210. | Official dispatches on veterans' work | 05 years | |
Vietnamese
Circular 10/2022/TT-BNV DOC (Word)
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