Decree 318/2025/ND-CP detailing the Law on Employment regarding labor registration and labor market information system

DECREE

Detailing a number of articles of the Law on Employment regarding labor registration and the labor market information system

Pursuant to the Law on Organization of the Government No. 63/2025/QH15;

Pursuant to the Law on Employment No. 74/2025/QH15;

At the proposal of the Minister of Home Affairs;

The Government hereby promulgates the Decree detailing a number of articles of the Law on Employment regarding labor registration and the labor market information system.

Chapter I

GENERAL PROVISIONS

Article 1. Scope of regulation

This Decree provides regulations on labor registration and the labor market information system in accordance with the following provisions of the Law on Employment No. 74/2025/QH15:

1. Labor registration information and the database on workers; regulations on dossiers, order, procedures and places for labor registration; regulations on receipt, management, exploitation, connection, sharing and use of the database on workers as prescribed in Clause 6, Article 17 of Law No. 74/2025/QH15.

2. The labor market information system and labor market information as prescribed in Clause 3, Article 19 and Clause 3, Article 20 of Law No. 74/2025/QH15.

Article 2. Subjects of application

1. Workers as prescribed in Clause 1, Article 2 of Law No. 74/2025/QH15.

2. Employers as prescribed in Clause 2, Article 3 of the Labor Code No. 45/2019/QH14.

3. Agencies, organizations and individuals related to labor registration and the database on workers; and the establishment and management of the labor market information system.

Chapter II

LABOR REGISTRATION

Section 1

DOSSIERS, ORDER AND PROCEDURES FOR REGISTRATION OR MODIFICATION OF LABOR REGISTRATION INFORMATION

Article 3. Subjects of labor registration

1. Workers covered by compulsory social insurance as prescribed in Clause 1, Article 2 of the Law on Social Insurance No. 41/2024/QH14.

2. Workers who are currently employed and are not covered by compulsory social insurance.

3. Unemployed persons who are currently without employment, are seeking employment, and are ready to work.

4. Cadres, civil servants, public employees, and members of the people’s armed forces shall not carry out labor registration or modification of labor registration information in accordance with this Decree.

5. Workers shall self-declare labor registration dossiers and take responsibility before the law for the truthfulness and accuracy of the declared information; employers shall be responsible for collecting, declaring, and providing fully, accurately and promptly information on workers upon recruitment, change or termination of labor relations in accordance with this Decree; and shall ensure the truthfulness and accuracy of the information provided.

Article 4. Labor registration information

1. Basic information of a worker includes: Family name, middle name and first name as stated in the birth certificate; personal identification number; date of birth; sex; nationality; and current place of residence (place of permanent residence or place of temporary residence).

2. The group of information on general education, vocational education, higher education, occupational skills certificates and other certificates includes:

a) Information on the highest level of general education attained;

b) Information on the level and field of training attained in vocational education and higher education;

c) Information on national occupational skills certificates obtained;

d) Other certificates.

3. The group of information on employment status and employment demand includes:

a) Information on the current job, including position, occupational title, occupation, type of contract, and workplace;

b) Information on the employer, including employer’s name; code; type; head office address; economic sector;

c) Information on unemployment status, including duration of unemployment; reason for unemployment;

d) Information on employment demand, being information on desired employment, including occupation, type of contract, salary and benefits, and workplace.

4. The group of information on social insurance and unemployment insurance includes:

a) Information on the status of participation in social insurance and unemployment insurance, including social insurance number, type, and form of social insurance;

b) Information on the status of enjoyment of social insurance and unemployment insurance benefits, including benefit regime and duration of benefit enjoyment.

5. The group of information on characteristics and particularities includes:

a) Information on persons with disabilities;

b) Information on persons belonging to poor households, near-poor households, and households whose land is recovered;

c) Information on relatives of persons with meritorious service to the revolution;

d) Information on persons who have fulfilled military service or the obligation to participate in the People’s Public Security forces.

Article 5. Dossiers, order and procedures for labor registration applicable to workers covered by compulsory social insurance

1. The labor registration dossier shall be the Declaration for registration for participation in social insurance as prescribed in Clause 1, Article 27 of Law No. 41/2024/QH15, which is supplemented with the information specified at Points a and b, Clause 3, Article 4 of this Decree.

Vietnam Social Security shall be responsible for promulgating the Declaration for registration for participation in social insurance.

2. Order and procedures for implementation:

a) Workers shall provide employers with relevant information in the Declaration specified in Clause 1 of this Article and shall take responsibility for the accuracy of such information;

b) Employers shall register and modify labor registration information for workers when submitting dossiers for registration or modification of information on participation in social insurance in accordance with the Law on Social Insurance and guiding documents;

c) After being received and processed by the social insurance agency, the workers’ labor registration information shall be synchronized and shared with the database on workers.

Article 6. Dossiers, order and procedures for labor registration applicable to workers not covered by compulsory insurance who are employed, and unemployed persons

1. The labor registration dossier shall be an electronic Declaration made according to the form to this Decree.

2. Form of labor registration: Online.

3. Order and procedures for implementation:

a) Workers shall access the National Employment Exchange (https://www.vieclam.gov.vn) or the VNeID application, select the section for registration or modification of labor registration information, and complete the electronic declaration specified in Clause 1 of this Article;

b) The labor registration system shall receive, process and notify the result of successful registration immediately after the worker completes the electronic declaration. In case the registration is unsuccessful, the system shall provide feedback stating the reason;

c) The worker’s labor registration information shall be updated and synchronized into the database on workers.

4. In case a worker has a demand for job seeking, he/she shall register for job seeking in accordance with the form prescribed in the Government’s Decree on employment services, either directly at a public employment service organization or online via the National Employment Exchange (https://www.vieclam.gov.vn) or via the VNeID application.

Article 7. Modification of labor registration information

1. Labor registration information shall be modified in the event that one or more of the following information items change:

a) Information on position, occupational title, occupation, type of contract, and workplace as prescribed at Point a, Clause 3, Article 4 of this Decree;

b) Information on the employer as prescribed at Point b, Clause 3, Article 4 of this Decree;

c) Information on the change of status from being employed to being unemployed;

d) Change from being employed or unemployed to not conducting economic activities (having no ability or no demand to work).

2. Dossiers, order and procedures for modification of labor registration information prescribed at Points a and b, Clause 1 of this Article shall be as follows:

a) In case a worker participating in compulsory social insurance has a change in labor registration information as prescribed at Point a, Clause 1 of this Article, the modification of labor registration information shall be carried out concurrently with the modification of information on participation in social insurance in accordance with Article 5 of this Decree;

b) For a worker who is employed and is not covered by compulsory social insurance, or an unemployed person, provisions of Article 6 of this Decree shall apply.

3. Dossiers, order and procedures for modification of labor registration information prescribed at Point c, Clause 1 of this Article shall comply with Article 6 of this Decree.

4. Dossiers, order and procedures for modification of information prescribed at Point d, Clause 1 of this Article shall be as follows:

a) Workers shall access the National Employment Exchange (https://www.vieclam.gov.vn) or the VNeID application, select the section for registration or modification of labor registration information, and change from being employed or unemployed to not conduct economic activities according to the electronic declaration specified in Clause 1, Article 6 of this Decree;

b) The labor registration system shall receive, process and notify the modification result immediately after the worker completes the electronic declaration. In case the registration is unsuccessful, the system shall provide feedback stating the reason;

c) The worker’s modified information shall be updated and synchronized into the database on workers.

5. In case a worker enters into labor contracts with multiple employers and has a demand for additional updating, the implementation shall be as follows:

a) The dossier for updating labor information shall be an electronic declaration according to the form to this Decree, together with documents evidencing the occupation and workplace;

b) The form of registration and the order and procedures for implementation shall comply with Clauses 2 and 3, Article 6 of this Decree.

Section 2

RECEIPT, MANAGEMENT, EXPLOITATION, CONNECTION, SHARING AND USE OF THE DATABASE ON WORKERS

Article 8. Database on workers

1. The database on workers comprises the information prescribed in Article 4 of this Decree.

2. Data collected, updated and synchronized into the database on workers includes:

a) The information prescribed in Clause 1, Article 4 of this Decree, which is authenticated and exploited from the National Population Database;

b) The information prescribed in Clause 2, Article 4 of this Decree, which is extracted, selected, connected and shared from specialized databases of the Ministry of Education and Training;

c) The information prescribed at Points a, c and d, Clause 3 and Point c, Clause 5, Article 4 of this Decree, which is extracted, selected, connected and shared from specialized databases of the Ministry of Home Affairs;

d) The information prescribed at Point b, Clause 3, Article 4 of this Decree, which is connected and shared from the National Business Registration Database and other relevant databases;

dd) The information prescribed in Clause 4, Article 4 of this Decree, which is extracted, selected, connected and shared from the National Insurance Database;

e) The information prescribed at Point a, Clause 5, Article 4 of this Decree, which is extracted, selected, connected and shared from databases managed by the Ministry of Health;

g) The information prescribed at Point b, Clause 5, Article 4 of this Decree, which is extracted, selected, connected and shared from databases managed by the Ministry of Agriculture and Environment;

h) In case where the information prescribed in Article 4 of this Decree cannot yet be collected in accordance with Points a, b, c, d, dd, e and g, Clause 2 of this Article, such information shall be connected and shared from the National Integrated Database and other relevant data sources.

3. Information in the database on workers shall be updated and modified from the following sources:

a) Results of the process of carrying out administrative procedures and professional operations related to labor registration and modification of labor registration information;

b) From other relevant databases when changes occur.

4. The database on workers shall be developed, provided, shared, connected and managed in a centralized and uniform manner nationwide, in compliance with the law on data, personal data protection, cybersecurity, and other relevant laws.

Article 9. Managing agency and state management of the database on workers

1. The Ministry of Home Affairs shall be the agency managing, receiving the database on workers, and shall be responsible for the construction and development of the database on workers.

2. The National Data Center shall be the unit responsible for ensuring the information technology infrastructure of the database on workers.

Article 10. Connection and sharing of data in the database on workers

The connection and sharing of information in the database on workers from the National Integrated Database, national databases, specialized databases, and information systems must be in compliance with the law on connection and data sharing among state agencies and conformity with the National Digital Overall Architecture Framework.

Article 11. Methods of exploitation and use of data in the database on workers

1. The exploitation and use of data in the database on workers shall be carried out through the following methods:

a) Connection and data sharing between the National Integrated Database, national databases, specialized databases, other information systems and the database on workers;

b) The National Data Portal, National Public Service Portal, e-portals, and information systems for administrative procedure settlement;

c) The electronic identification and authentication platform;

d) The national identification application;

dd) Devices, means and software provided by the National Data Center.

2. The exploitation and use of data in the database on workers shall serve the performance of the following tasks:

a) State management agencies in charge of employment shall carry out labor and employment management and policy formulation; provide labor market information; and analyze and forecast labor supply and demand for agencies, organizations and individuals;

b) Workers shall use their own information for provision or presentation as requested by employers or competent state management agencies;

c) Employers may exploit information in the database on workers that falls under their management and use.

Chapter III

LABOR MARKET INFORMATION SYSTEM

Article 12. Labor market information system

1. The labor market information system comprises:

a) Labor market data exploited from the National Integrated Database, national databases, database on workers, and other data components related to the labor market;

b) Information technology infrastructure;

c) Application software systems, software services, and cloud computing platforms serving the development, management, exploitation, and use of labor market information.

2. The labor market information system shall be developed and centrally and uniformly managed from the central level to the local level; shall be open in nature; shall meet standards and technical regulations on databases and economic-technical norms; and shall ensure timely connectivity, data sharing, and data provision with the National Integrated Database, national databases, and other relevant specialized databases, thereby providing labor market information to agencies, organizations, and individuals in furtherance of socio-economic development requirements.

Article 13. Labor market information

1. Information on labor supply, labor demand, and labor supply and demand connection includes:

a) Information and data on the economically inactive population, the population aged 15 years and older, and the labor force;

b) Information and data on employed workers;

c) Information and data on underemployed workers, unemployed persons, and workers whose labor potential is not fully utilized;

d) Information and data on jobseekers, recruitment and labor demand, and the results of employment service activities;

dd) Information on programs and plans supporting employment and labor market development;

e) Forecast information on labor supply and labor demand.

2. Information on training and occupational qualifications and skills includes:

a) Information and data on trained workers;

b) Information and data on professional and technical qualifications, training fields, and training disciplines;

c) Information and data on certificates and vocational skills.

3. Information on employment-seeking trends and labor demand includes:

a) Information on employment-seeking trends by economic sector, occupation, professional and technical qualification, and other working conditions;

b) Information on labor demand, job positions, economic sectors, occupations, training disciplines, and professional and technical qualifications for which recruitment demand exists;

c) Forecast information on labor demand.

4. Information on salaries and incomes of workers includes:

a) Information on salaries, bonuses, and average income of workers;

b) Information on welfare benefits and remuneration regimes.

Article 14. Sources for the collection of information and data

1. Labor market information defined in this Decree shall be collected from the following sources:

a) Results of the performance of administrative procedures and professional operations of competent state agencies;

b) The National Integrated Database, national databases, database on workers, specialized databases, and other relevant databases;

c) Data, results, and reports from statistical surveys, censuses, and survey programs;

d) Administrative data.

2. The agency managing the labor market information system shall be responsible for receiving information and data shared or provided by agencies and organizations according to regulations, for integration into the labor market information system.

Article 15. Information technology infrastructure

1. The information technology infrastructure of the central labor market information system includes  server systems, workstations, equipment ensuring network connectivity, equipment ensuring network safety and cybersecurity, Internet connection transmission systems, storage devices, and other related equipment.

2. The information technology infrastructure for labor market information at the local level includes  workstations, Internet connection transmission systems, and other related equipment.

Article 16. Software systems and applications serving the management, exploitation, and use of the labor market information system

1. Software systems and applications serving labor registration and the labor market information system shall be integrated into the National Employment Exchange (https://www.vieclam.gov.vn).

2. Application software serving information and data updating, data integration for shared use, and nationwide dissemination and information lookup shall be accessible at https://www.ttttld.vieclam.gov.vn and https://www.pbttttld.vieclam.gov.vn.

Article 17. Development of information technology technical infrastructure and software serving the management and operation of the labor market information system

1. The development of information technology technical infrastructure and software serving the management and operation of the labor market information system shall include the following activities:

a) Establishment, upgrading, and maintenance of information technology technical infrastructure;

b) Development and upgrading of software systems for the management and operation of the labor market information system;

c) Training, coaching, and capacity building for civil servants, public employees, and workers.

2. The Ministry of Home Affairs shall assume the prime responsibility for organizing the development of information technology technical infrastructure at the central level and software systems serving the updating of information and data, secure data integration with encryption and clear access controls, in order to protect personal data and ensure compliance with the law on personal information protection; personal data protection, protection of state secrets, network information security, cybersecurity, as well as the publication, retrieval of information and data, and data sharing.

Article 18. Sharing and provision of information and data

1. Ministries, ministerial-level agencies, and sectors shall provide the following information:

a) The Ministry of Finance shall share and provide information and data on enterprise registration; attraction of foreign investment capital into Vietnam; investment registration; and the status of workers participating in social insurance and unemployment insurance;

b) The Ministry of Education and Training shall provide information on the status and number of pupils and students enrolled in vocational education institutions and higher education institutions;

c) The Ministry of Industry and Trade, the Ministry of Agriculture and Environment, the Ministry of Construction, the Ministry of Science and Technology, the Ministry of Culture, Sports and Tourism, the Ministry of Ethnic and Religious Affairs, and the Ministry of Education and Training shall share and provide information and data on development plans and labor demand;

d) The central statistical agency shall share and provide labor market information and data derived from surveys and statistical programs on population, labor and employment, living standards of the population, enterprises, and production and business establishments;

dd) The National Data Center shall share and provide information and data related to the labor market from databases within its scope of management and storage.

2. Provincial-level People’s Committees shall share and provide labor market information within their respective management scope and fully implement reporting regimes related to labor market information in accordance with applicable legal documents.

3. The Ministry of Home Affairs shall issue written requests or apply other forms ensuring confirmation of requests for the provision of information and data related to labor market information, clearly specifying the type of information and data, level of detail, volume of information and data, frequency of access, method of provision, and deadline for provision of such information and data.

Article 19. Receipt, processing, and storage of information and data

1. The Ministry of Home Affairs shall receive information and data from ministries, sectors, and provincial-level People’s Committees in accordance with Clauses 1 and 2, Article 18 of this Decree; and shall receive information and data on workers from ministries and sectors in accordance with Clause 2, Article 8 of this Decree.

2. The Ministry of Home Affairs shall process information and data before integration and storage in the labor market information system. The contents of information and data processing shall include:

a) Examining and assessing compliance with regulations and procedures in the collection of information and data;

b) Examining and assessing the legal basis and the level of reliability of information and data;

c) Aggregating, arranging, and classifying information and data in accordance with the prescribed contents.

3. In cases of modification of information and data on the labor market information system, the agency in charge of labor and employment management shall, based on written documents or direct requests from agencies or organizations regarding the modification of information and data that have been shared or provided, coordinate in the examination, review, modification, updating, and supplementation in order to ensure the appropriateness, completeness, and accuracy of the information and data.

4. With respect to information and data updated from specialized databases, the agency managing such specialized databases shall be responsible for ensuring the accuracy of the information and data.

5. Labor market information and data shall be digitized, stored, and preserved in accordance with the law on archives and relevant specialized regulations, in order to ensure safety and convenience in the management, exploitation, and use of information.

6. Agencies and units assigned responsibility for managing the information system shall formulate plans to digitize information that is not yet in digital form and shall implement managerial, professional, and technical measures for the information system to ensure the safety and security of digital labor market information and data.

Article 20. Updating and modification of information and data

1. Information and data in the labor market information system shall be updated and modified from the following sources:

a) Results of modifications arising from the performance of administrative procedures and professional operations by competent state agencies;

b) Proposals for modification by agencies and organizations upon changes or upon discovery that information and data in the labor market information system are incomplete or inaccurate;

c) Relevant databases upon any change.

2. Agencies and organizations specified in Clauses 1 and 2, Article 18 of this Decree shall update and modify information and data within their respective fields upon any change or when supplementation is required, and notify the Ministry of Home Affairs so that such information and data may be updated and modified in the labor market information system.

Article 21. Management of the labor market information system

1. The Ministry of Home Affairs shall uniformly develop and manage the labor market information system nationwide.

2. The agency managing the labor market information system may invest in or lease information technology technical infrastructure and software systems serving management, operation, and exploitation, in accordance with the law on the state budget and the bidding law.

3. The agency managing the labor market information system shall implement principles, measures, and provisions of law on cybersecurity and network information security; shall directly manage or assign qualified organizations to manage and operate software systems, servers, information technology equipment, and computer networks to ensure system operation; shall grant and assign accounts and access rights to agencies, organizations, and individuals for declaration, sharing, provision, and exploitation of labor market information and data; and shall revoke accounts and access rights of organizations and individuals that violate the provisions of this Decree.

4. The contents of the development and management of the labor market information system shall include:

a) Investment in information technology infrastructure and equipment serving the development of the labor market information system;

b) Management, maintenance, exploitation, and use of the labor market information system;

c) Training of human resources serving the development, management, maintenance, exploitation, and use of the labor market information system, as well as labor market analysis and forecasting;

d) Investigation, surveys, collection, processing, updating, and integration of information into the labor market information system;

dd) Development of tools and engagement of experts for development and advisory services serving labor market information analysis and forecasting;

e) Implementation of activities ensuring information safety and security.

5. The development and management of the labor market information system shall be funded by the state budget on the basis of the annual estimates of the Ministry of Home Affairs and other lawful funding sources in accordance with law.

Chapter IV

IMPLEMENTATION ORGANIZATION

Article 22. Responsibilities of the Ministry of Home Affairs

1. To assume the prime responsibility for, and coordinate with relevant agencies in, organizing the implementation, providing guidance, inspecting, and urging the implementation of this Decree.

2. To assume the prime responsibility for, and coordinate with relevant agencies in the development, management, protection, and use of information and data on workers and the labor market; and to ensure the safety and security of information systems, data governance, access control, data sharing, data connectivity, and data exploitation.

3. To organize the development and upgrading of a unified software system for the management, operation, and exploitation of the database on workers and the labor market information system; to manage the labor market information system at the central level; and to share and provide labor market information to agencies, organizations, and individuals in accordance with law.

4. To perform other duties as assigned under this Decree.

Article 23. Responsibilities of the Ministry of Public Security

1. To coordinate with the Ministry of Home Affairs in developing regulations on connectivity and sharing of information related to the labor market that does not fall within the scope of state secrets under the management of the Ministry of Public Security, in conformity with regulations on confidentiality and information security.

2. To develop the VNeID application for the purpose of labor registration and modification of labor registration information.

3. To share and hand over the database on workers that has been collected under the National Target Program on Sustainable Poverty Reduction for the 2021-2025 period, and to coordinate with the Ministry of Home Affairs in sharing and further developing the database on workers in compliance with the law on security, safety, and confidentiality.

Article 24. Responsibilities of ministries, ministerial-level agencies, government-attached agencies and provincial-level People’s Committees

1. Ministries, ministerial-level agencies, government-attached agencies, and provincial-level People’s Committees shall direct their affiliated agencies and units to carry out the provision, sharing, and connectivity of information on workers and labor market information within their respective competence in accordance with this Decree.

2. Provincial-level People’s Committees shall assume the prime responsibility for organizing the development of the labor market information system serving local objectives, ensuring compliance with technical standards and regulations and the National Digital Overall Architecture Framework; shall aggregate and provide labor market information within their localities in accordance with this Decree; and shall organize communication, dissemination, and guidance for workers within their localities to carry out labor registration and modification of labor registration information in accordance with this Decree.

Article 25. Effect

1. This Decree takes effect from January 1, 2026.

2. Dossiers and order for registration and modification of labor registration information applicable to workers covered by compulsory social insurance under Articles 5 and 7 of this Decree shall apply from July 01, 2026.

3. Dossiers and order for registration and modification of labor registration information applicable to employed workers not covered by compulsory insurance and unemployed persons under Articles 6 and 7 of this Decree shall apply from July 01, 2027.

4. Ministers, heads of ministerial-level agencies, heads of government-attached agencies, and chairpersons of People’s Committees of provinces and centrally-run cities shall implement this Decree.