Decision No. 99/2000/QD-BTC dated June 13, 2000 of the Government promulgating the securities companies’ accounting regime

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Issuing body:	Ministry of Finance	Effective date:	Known Please log in to a subscriber account to use this function. Don’t have an account? Register here
Official number:	99/2000/QD-BTC	Signer:	Tran Van Ta
Type:	Decision	Expiry date:	Known Please log in to a subscriber account to use this function. Don’t have an account? Register here
Issuing date:	13/06/2000	Effect status:	Known Please log in to a subscriber account to use this function. Don’t have an account? Register here
Fields:	Accounting - Audit , Securities

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THE MINISTRY OF FINANCE -------	SOCIALIST REPUBLIC OF VIET NAM Independence - Freedom - Happiness ----------
No: 99/2000/QD-BTC	Hanoi, June 13, 2000

DECISION

PROMULGATING THE SECURITIES COMPANIES’ ACCOUNTING REGIME

THE FINANCE MINISTER

Pursuant to the Accounting and Statistics Ordinance promulgated under Order No.06/LCT-HDNN8 of May 20, 1988 by the State Council and the Charter on Organization of the State Accounting promulgated together with Decree No.25-HDBT of March 18, 1989 of the Council of Ministers (now the Government);
Pursuant to the Government’s Decree No.15/CP of March 2, 1993 on the tasks, powers and State management responsibilities of the ministries and ministerial-level agencies;
Pursuant to the Government’s Decree No.178/CP of October 28, 1994 on the tasks, powers and organizational structure of the Finance Ministry;
Pursuant to the Finance Minister’s Decision No.1141/QD/TC-CDKT of November 1st, 1995 promulgating the enterprise accountancy regime;
After reaching agreement with the State Securities Commission in Official Dispatch No.09/UBCK of February 28, 2000;
At the proposal of the director of the Accounting Regime Department,

DECIDES:

Article 1.- To promulgate together with this Decision the "Securities Companies’ Accounting Regime", which consists of:

- The accounting voucher regime;

- The system of accounting accounts and explanation of the contents, structure, method of recording of accounting accounts;

- The accounting book regime;

- The financial report system.

Article 2.- The Securities Companies’ Accounting Regime shall apply to all securities companies operating in Vietnam.

Article 3.- This Decision takes effect as from July 1st, 2000.

Article 4.- The director of the Accounting Regime Department, the director of the Finance Ministry’s Office, the director of the Department for Finance of Banks and Credit Institutions shall have to implement this Decision.

FOR THE FINANCE MINISTER
VICE MINISTER

Tran Van Ta

COMPANIES

SECURITIES ACCOUNTING REGIME
(Promulgated together with the Finance Ministry’s Decision No.99/2000/QD-BTC of June 13, 2000)

Part one

ACCOUNTING VOUCHER REGIME

A. GENERAL PROVISIONS

Article 1.- Accounting vouchers are written evidences of economic- financial operations which have arisen and actually been accomplished. All data inscribed in the accounting books must be vouched by lawful and regular accounting vouchers.

Article 2.- All economic-financial operations arising in securities trading, transaction or brokerage activities must be recorded in vouchers. Vouchers must be made in accordance with the provisions of this regime and other relevant current regulations (of the State Securities Commission or securities companies) on accounting vouchers and inscribed fully, promptly and truly to the economic-financial operations which have actually arisen.

Article 3.- The accounting voucher regime comprises two systems:

1. The system of compulsory uniform accounting vouchers;

2. The system of guiding accounting vouchers.

The system of compulsory uniform accounting vouchers is the system of vouchers which reflect the economic relations among legal persons or which require universal strict management. Vouchers of this type shall be standardized by the State in terms of size, form, reflecting index, elaboration method and uniform application.

The system of guiding accounting vouchers include accounting vouchers used internally within units. The State guides typical indexes for proper application to each specific cases by units. The securities companies may add or cut several particular indexes, or change the form design in a way suitable to the recording and contents of the requirements on business operation management, but have to ensure the necessary legality of the vouchers.

Article 4.- An accounting voucher system�s contents include 7 indexes:

1. Labor and wages;

2. Goods left in stock:

- Supplies left in stock;

- Securities certificates;

- Custodian securities.

3. Capital in cash;

4. Fixed assets;

5. Securities purchasing and selling transaction vouchers;

6. Securities purchase and sale clearing payment;

7. Sale of commodities.

The system of particular accounting vouchers used in business activities of the securities companies shall be defined by the State Securities Commission (if supplemented) after obtaining the consent of the Finance Ministry.

Article 5.- The accounting voucher must contain all the following details:

1. Appellation of the voucher (invoice/receipt, collection bill, expenditure bill…);

2. Day, month, year of making the voucher;

3. Serial number of the voucher;

4. Name and address of the unit or individual that makes the voucher;

5. Name and address of the unit or individual that receives the voucher;

6. Contents of the arising economic operation;

7. Quantity and value indexes;

8. Signatures of the person who makes the voucher and the person who is responsible for the accuracy of the operation. Vouchers which reflect economic relations among legal persons must be signed by the controllers and the approvers (directors of securities companies), and stamped.

For vouchers relating to the provision of services for investors or other customers of the securities companies, apart from the prescribed details, they must additionally contain the index: The VAT rate and payable amount. If permitted to postpone the VAT payment (under the Government’s decisions on temporary non-application of VAT to securities trading activities), the section for VAT rate and payable amount inscription must be crossed out and the payment amount shall not include VAT.

The vouchers which are used as direct bases for accounting book-entries must be added with index on accounting item determination.

Article 6.- The accounting vouchers must be fully made in the prescribed number of copies. The inscriptions on vouchers must be clear, truthful and full with all details; the blank sections thereon must be crossed out. Erasure and/or correction on vouchers are not allowed. In case of incorrect inscription, the voucher should be disregarded without tearing it from the counterfoil.

Article 7.- The accounting vouchers made and archived on computer systems must ensure the full reflection of all economic-financial information according to the prescribed indexes and they must be printed out for archival in strict accordance with regulations.

Article 8.- To strictly forbid:

- The directors and chief accountants of the securities companies to sign the blank vouchers, pre-printed forms;

- The account holders and chief accountants to sign blank checks;

- The distortion of economic contents of vouchers;

- Corrections, erasure on the accounting vouchers;

- The cancellation of vouchers in contravention of regulations or while the archival duration has not expired;

- The forgery of accounting vouchers;

- Use of irregular and/or illegal vouchers

Article 9.- Order of circulation of accounting vouchers.

The order and time for circulation of accounting vouchers shall be stipulated by the chief accountants of the securities companies. The original vouchers made by the securities companies or sent from the outside must all be gathered to the accountancy sections of the securities companies or to bureaus or sections charged with functions and tasks to manage and monitor the existing quantity and evolution of supplies, assets or economic-financial transactions, securities trading (like the securities transaction bureaus, sections monitoring custodian securities at the central securities trading center). These sections must inspect and control the accounting vouchers in strict accordance with regulations of the internal control system and shall use such vouchers for accounting book entries only after they are inspected and certified as being true and accurate.

The accounting voucher circulation order shall include the following steps:

1. Gathering accounting vouchers;

2. Examining and controlling accounting vouchers;

3. Making accounting book entries;

4. Archiving and preserving accounting vouchers.

Article 10.- The contents of accounting voucher examination include:

1. Examining the transparency, truthfulness and completeness of indexes reflected on the vouchers;

2. Examining the legality and validity of arising economic-financial operations;

3. Examining the accuracy of data and information on the accounting vouchers;

4. Examining the observance of the internal control regulations by persons who formulate, examine, consider and approve each type of economic operation.

If any acts of violating the economic, financial and/or accounting policies, regimes and/or regulations of the State are detected through the examination of accounting vouchers, the concerned persons must refuse (the cash disbursement, payment, exwarehousing…), and at the same time promptly report such to the chief accountants or directors of the securities companies for timely handling according to current law provisions.

For accounting vouchers which have been made not in accordance with the procedures, whose contents and figures are not clear and whose data show discrepancy, the persons responsible for examination or book entries must return them or notify the agencies where the vouchers have been made thereof for handling, additional procedures and adjustments before they are used as bases for book entries.

Article 11.- Archival and preservation of accounting vouchers.

The used accounting vouchers must be arranged, classified, preserved and archived according to the current regulations of the regime of accounting vouchers and documents archival.

All cases of original voucher loss or misplacement must be reported to the chief accountants or directors of the securities companies for timely handling measures. Particularly the loss of sale invoices, receipts and/or blank checks must be reported to the local tax offices or police regarding the quantity of lost invoices, the circumstance of loss for verification measures and handling according to law. Measures must be taken soon to publicize and invalidate the lost vouchers.

Article 12.- Regulations on use and management of accounting voucher tables and forms:

- The securities companies shall have to strictly comply with the provisions of the accounting voucher regime. In the course of implementation, the securities companies must not amend the tables and forms prescribed in this regime. If wishing to supplement or amend tables and forms in a way suited to their particular operations, the securities companies must obtain the written consent of the State Securities Commission and the Finance Ministry.

- In addition to the voucher tables and forms prescribed in this Accounting Voucher Regime, the securities companies may also use the accounting vouchers issued in other legal documents, with several indexes: securities custody, securities transaction and securities clearing payment, being prescribed by the State Securities Commission.

- The pre-printed voucher forms and tables must be carefully kept and must not let be ruined or decayed.

Article 13.- Printing and issuing voucher forms and tables.

1. When printing accounting voucher forms and tables, the securities companies shall have to strictly adhere to the designing contents of forms and tables prescribed in this regime and in legal documents promulgated by the State Securities Commission.

The forms and tables of accounting vouchers for service charges collected and paid into the State budget shall be uniformly issued by the Finance Ministry or accepted for self-printing in service of the collection of charges for securities service activities.

2. Printing houses must not change at their own will the contents of forms and tables and must not undertake the printing of accounting voucher forms and tables in contravention of the provisions in this regime.

Article 14.- Handling of violations:

1. All acts of violating the provisions in this regime shall, depending on the nature and seriousness of the violations, be handled in strict accordance with the provisions of the Ordinance on Accounting and Statistics, the Ordinance on Handling of Administrative Violations and other legal documents of the State.

2. In case of committing acts of abusing the purchase, sale, lending or forgery of vouchers for corruption or illegal business, the violators may, depending on the nature and seriousness of the violations, be fined and examined for penal liability.

B. LIST OF ACCOUNTING VOUCHERS

Ordinal number	Vouchers� names		Issued at
			Securities companies’ accounting regime	Other legal documents
	I. Labor and wages
1	Workday table	01-LDTL	x
2	Extra hour work notification card	02-LDTL	x
3	Wage payment table	03-LDTL	x
4	Ticket for leaves with social insurance	04-LDTL	x
5	Social insurance payment table	05-LDTL	x
6	Reward payment table	06-LDTL	x
7	Work completion certification card	07-LDTL	x
8	Travel papers	08-LDTL	x
9	Vehicle mobilization order	09-LDTL	x
10	Labor accident investigation record	10-LDTL	x
	II. Goods in stock
	1. Supplies in stock
11	Purchased goods list	01-VT	x
12	Supplies warehousing bill	02-VT	x
13	Supplies delivery bill	03-VT	x
14	Supplies inspection record	04-VT	x
15	Supplies warehouse card	05-VT	x
16	Supplies inventory record	06-VT	x
	2. Certificate securities
17	Securities warehousing ticket	01-CC	x
18	Securities delivery ticket	02-CC	x
19	Securities warehouse card	03-CC	x
20	Certificate securities inventory record	04-CC	x
	3. Custodian securities
21	Investors’ custodian securities deposit ticket			x
22	Companies’ custodian securities deposit ticket			x
23	List of securities custodied in the day	01-LK	x
24	Custodian securities deposit certification			x
25	Investors’ custodian securities withdrawal ticket			x
26	Companies’ custodian securities withdrawal ticket			x
27	List of custodian securities withdrawn in the day	02-LK	x
28	Custodian securities withdrawal certification	03-LK	x
29	Securities pledging contract			x
30	Request for via- account securities transfer			x
31	Securities pledgors’ procuration
32	Securities pledgees’ procuration			x
33	Pledge - pledge release request paper			x
34	List of pledged securities custodied in the day	04-LK	x
35	Pledged securities certification	05-LK	x
36	STC’s notice on securities temporarily ceased from transaction			x
37	STC’s notice on securities temporarily detained			x
38	Record on securities certificate hand-over between companies and investors	06-LK	x
39	Securities account balance Advice to investors			x
	III. Capital in cash
40	Revenue bill	01-TT	x	x
41	Expenditure bill	02-TT	x
42	Order on transfer of investors’ money to designated banks			x
43	Advance request paper	03-TT	x
44	Advance repayment paper	04-TT	x
45	Fund inventory table	05a-TT	x
46	Fund inventory table	05b-TT	x
	IV. Fixed assets
47	Fixed assets hand-over and reception record	01-TSCD	x
48	Fixed assets card	02-TSCD	x
49	Fixed assets liquidation record	03-TSCD	x
50	Record on hand-over and reception of completely overhauled fixed assets	04-TSCD	x
51	Fixed assets revaluation record	05-TSCD	x
	V. Vouchers on securities transaction, purchase, sale
52	Securities purchase order ticket			x
53	Securities sale order ticket			x
54	Amendment order ticket			x
55	Cancellation order ticket			x
56	Securities purchase or sale order register			x
57	List of securities purchased, sold on trading day, for which orders have been matched	01-GD	x
58	Trading result certification			x
	VI. Securities purchase, sale clearing payment
59	List of securities sold in the day at securities companies	01-BT	x
60	General list of securities sold in the day at securities companies	02-BT	x
61	List of securities purchased in the day at securities companies	03-BT	x
62	General list of securities purchased in the day at securities companies	04-BT	x
	VII. Commodity sale
63	Added value invoice	01-GTKT-3LL		x
64	Table of agency securities settlement	01-BH	x
65	General table of agency securities settlement	02-BH	x
66	Table of securities sale agency commission payment	03-BH	x
67	Recapitulative table of commissions payable to securities sale agents	04-BH
68	Sheet of issuance- underwriting securities settlement	05-BH
69	Table of securities transaction charges calculated for investors by securities companies	06-BH	x
70	Recapitulative table of securities transaction charges calculated for each investor by securities companies	07-BH	x
71	Table of securities custody charges calculated for investors by securities companies	08-BH	x
72	Recapitulative table of securities custody charges calculated for each investor by securities companies	09-BH	x
	VII. Other vouchers
73	Spending order			x
74	Expenditure deputation			x
75	Revenue deputation			x
76	Check payment sheet			x
77	Debit advice			x
78	Credit advice ...			x

Part two

THE ACCOUNTING ACCOUNT SYSTEM AND EXPLANATION OF CONTENTS, STRUCTURE AND METHOD OF RECORDING OF ACCOUNTING ACCOUNTS

Ordinal number	Account serial number			Account name	Note
	Grade 1	Grade 2	Grade 3
				Type 1 - Current assets
1	111			Cash
		1111		Vietnamese currency
		1112		Foreign currencies
		1113		Gold, silver, gemstones
		1114		Valuable certificates
2	112			Bank deposit
		1121		Vietnamese currency
		1122		Foreign currencies
3	113			Money on transfer
		1131		Vietnamese currency
		1132		Foreign currencies
4	114			Deposit of investors in securities transaction
		1141		Deposit of investors in securities transaction
		1142		Deposit of investment mandator
5	117			Deposit for issued securities sale
6	118			Deposit for securities transaction clearing payment
		1181		Securities companies deposits for securities transaction clearing payment
		1182		Investors’ deposits for securities transaction clearing payment
		1183		Investment mandators’ deposits for securities transaction clearing payment
7	121			Dealing securities
		1211		Stocks
		1212		Bonds
			12121	Government bonds
			12122	Company bonds with Government guarantee
			12123	Other bonds
		1213		Other securities
8	122			Treasury securities
9	123			Investment mandator’s short-term investment securities
		1231		Stocks
		1232		Bonds
		1233		Other securities
10	128			Short-term investment
		1281		Companies’ short-term investment
		1282		Investment mandator’s short-term investment
11	129			Securities price reduction reserves and short-term investment
		1291		Dealing securities price reduction reserves
		1292		Reserves for investment mandator’s short-term investment securities price reduction
		1293		Short-term investment price reduction reserves
12	131			To be collected from clients
		1311		To be collected from Securities Trading Center
		1312		To be collected from investors
		1313		To be collected from securities issuing organizations or securities issuance underwriting organizations
		1314		Advances for sellers
13	133			Deductible VAT
		1331		Deductible VAT for supplies, services
		1332		Deductible VAT for fixed assets
14	136			To be internally collected
15	138			Others to be collected
		1381		Deficit assets awaiting handling
			13811	Deficit in settlement of securities transaction awaiting handling
			13812	Fund deficit awaiting handling
			13813	Asset deficit awaiting handling
		1388		Other collectible amounts
16	139			Bad debt reserves
17	141			Advance
18	142			Pre-paid expenditures
19	144			Pledge, collateral, short-term deposit
20	151			Purchased goods en route
21	152			Materials	Details according to management requirements
22	153			Instruments, tools
				Type 2 - Fixed assets
23	211			Tangible fixed assets
		2112		Buildings, architectural objects
		2113		Machinery, equipment
		2114		Transport, conveyance means
		2114		Managerial facilities
		2118		Other fixed assets
24	212			Financial leasing fixed assets
25	213			Intangible fixed assets
		2131		Land use right
		2133		Innovation patents
		2134		Research and development expenditure
		2135		Commercial advantage expenditure
		2138		Other intangible fixed assets
26	214			Fixed assets corrosion
		2141		Tangibles corrosion
		2142		Financial leasing fixed asset corrosion
		2143		Intangibles corrosion
27	211			Long-term investment securities
		2211		Stocks
		2212		Bonds
			22121	Government bonds
			22122	Company bonds with Government guarantee
			22123	Other bonds
		2213		Other securities
28	222			Capital contributions to joint ventures
29	223			Investment mandator’s long-term investment securities
		2231		Stocks
		2232		Bonds
		2233		Other securities
30	228			Other long-term investment
		2281		Companies’ other long-term investment
		2282		Investment mandators’ other long-term investment
31	229			Reserve for price reduction of securities and other long-term investment
		2291		Reserve for price reduction of long-term investment securities
		2292		Reserve for price reduction of long-term investment securities of investment mandatory
		2293		Reserve for other long-term investment price reduction
32	241			Incomplete capital construction
		2411		Fixed assets procurement
		2412		Capital construction
		2413		Fixed asset overhaul
33	244			Long-term deposit, collateral
34	245			Money paid to Settlement Support Fund
35	246			Other long-term assets
				Type 3 - Payable debts
36	311			Short-term borrowings
		3111		Borrowings from banks and other subjects
		3112		Short-term bonds
37	315			Due long-term borrowings
38	331			Payable to sellers
		3311		Payable to STC
		3312		Payable for deficit of Settlement Support Fund
		3313		Payable to securities issuance agents
			33131	Payable to securities issuance agents
			33132	Charge payable to securities issuance agents
		3314		Payable to sellers
		3315		Advance from purchasers
39	332			Payable dividends, bond principals and interests
		3321		Payable dividends, bond principals and interests
		3322		Dividends payable to shareholders
40	333			Taxes and amounts payable to the State
		3331		Payable VAT
			33311	Output VAT
			33312	VAT on imported goods
		3333		Import tax
		3334		Enterprise income tax
		3337		House, land tax, land rents
		3338		Other taxes
		3339		Charges, fees and other payable amounts
41	334			Payable to employees
		3341		Payable to employees
		3342		Payable to employee hired from outside
42	335			Payable expenditures
43	336			Internally payable
44	337			Payable to securities-issuing organizations
45	338			Other amounts payable, remittable
		3381		Surplus assets awaiting settlement
			33811	Surplus in securities transaction settlement awaiting handling
			33812	Fund surplus awaiting handling
			33813	Asset surplus awaiting handling
		3382		Trade union funding
		3383		Social insurance
		3384		Medical insurance
		3387		Pre-acknowledged turnover
		3388		Other amounts payable, remittable
46	341			Long-term borrowings
		3411		Bank borrowings
		3412		Borrowings from other subjects
47	342			Long-term debts
		3421		Long-term debts
		3422		Long-term bonds
48	344			Long-term deposit, collateral
48	346			Payable to investment mandator
		3461		Payable for initial mandatory capital
		3462		Payment of collected amounts to investment mandator
49	351			Securities transaction clearing with STC
50	353			Payment of investors’ securities transactions
				Type 4 - Sources of owners’ capital
51	411			Source of business capital
		4111		Initially contributed capital
		4112		Supplementary capital
			41121	Stock capital increment
			41122	Capital supplemented from profits
			41128	Capital supplemented from other sources
52	412			Asset revaluation difference
53	413			Exchange rate difference
		4131		Exchange rate difference arising in the period
		4132		Exchange rate difference resulting from period-end revaluation
54	414			Development investment fund
55	415			Financial reserve fund	Details upon various funds
		4151		Prescribed reserve
		4152		Reserve under charter of securities company
		4153		Irregular reserve
		4158		Other reserves
56	416			Severance allowance reserve fund
57	421			Undistributed income
		4211		Previous year’s income
		4212		Current year’s income
58	431			Reward, welfare funds
		4311		Reward fund
		4312		Welfare fund
		4313		Fixed asset - forming welfare fund
				Types 5 - Turnover
59	511			Turnover from securities trading activities
		5111		Turnover from securities brokerage for investors
		5112		Turnover from securities dealing activities
		5113		Turnover from management of investment portfolio for investment mandator
		5114		Turnover from securities guarantee, issuing agents
		5115		Turnover from securities investment consultancy for investors
		5116		Turnover from securities custody for investors
		5117		Repayment of reserves, advance deductions
		5118		Turnover from business capital
			51182	Interests on bank deposit, capital loans
			51183	Exchange rate interest difference airing in the period
			51184	Interests from foreign currency dealing
			51188	Other revenues
		5119		Revenue from leasing of fixed assets, equipment, the use of information
60	513			Investment interests
		5131		Stock revenues
		5132		Bond interest
		5133		Revenue from capital contribution to joint venture
61	532			Turnover decreases, substractions
				Type 6 - Expenditures
62	631			Expenses for securities trading activities	Or detailing according to expense elements
		6311		Expenses for securities brokerage for investors
		6312		Expenses for securities dealings activities
		6313		Expenses for management of investment portfolio for investment mandators
		6314		Expenses for guarantee, securities issuing agents
		6315		Expenses for investment consultancy for investors
		6316		Expenses for securities custody for investors
		6317		Expenses for reserves, advance deductions, loss of uninsured assets
		6318		Expenses for business capital
			63181	Payment of bond interests
			63182	Payment of loan interests
			63183	Exchange rate loss difference arising in the period
			63184	Foreign currency trading loss
			63188	Other expenses
		6319		Expenses for direct securities trading activities
			63191	Expenses for direct personnel
			63192	Expenses for office materials
			63193	Expenses for instruments, tools
			63194	Expenses for fixed asset depreciation
			63195	Expenses for services purchased from outside
			63198	Other expenses in cash
63	642			Expenses for enterprise management	Or detailing according to expense element
		6421		Expenses for personnel
		6422		Expenses for materials
		6423		Expenses for instruments, tools
		6424		Expenses for fixed asset depreciation
		6425		Taxes, charges and fees
		6427		Expenses for services purchased from outside
		6428		Other expenses in cash
				Type 7 - Non-business income
64	711			Non-business income
		7111		Fixed assets assignment, sale, liquidation profit difference
		7112		Insurance indemnities for asset loss
		7113		Income from recovery of handled bad debts
		7118		Other incomes
				Type 8 - Non-business expenditures
65	811			Non-business expenditures
		8111		Fixed asset assignment, sale, liquidation loss difference
		8112		Insured-asset loss
		8113		To be recovered bad debts already handled
		8118		Other expenses
				Type 9 - Determination of business results, determination of transaction results
66	911			Determination of business results
67	921			Determination of transaction results at STC
68	922			Determination of companies’ transaction results
		9221		Determination of companies’ transaction results
		9222		Determination of investors’ transaction results
		9223		Determination of investment mandators’ transaction results
				Type 0 - Off-board accounts
1	001			Fixed assets hired from outside
2	002			Supplies kept for other
3	004			Handled bad debts
4	007			Foreign currencies
5	009			Depreciation capital source
6	012			Domestic custody members’ securities
		0121		Domestic members’ transaction securities
			01211	Domestic member companies’ transaction securities
			01212	Domestic member investors’ transaction securities
			01213	Domestic investment mandators’ transaction securities
		0122		Domestic members’ securities temporarily ceased from transaction
			01221	Domestic member companies’ securities temporarily ceased from transaction
			01222	Domestic member investors’ securities temporarily ceased from transaction
			01223	Domestic member investment mandators’ securities temporarily ceased from transaction
		0123		Domestic members’ pledged securities
			01231	Domestic member companies’ pledged securities
			01232	Domestic member investors’ pledged securities
			01233	Domestic member investment mandators’ pledged securities
		0124		Domestic members’ temporarily detained securities
			01241	Domestic member companies’ temporarily detained securities
			01242	Domestic member investors’ temporarily detained securities
			01243	Domestic member investment mandators’ temporarily detained securities
7	013			Foreign members’ custodian securities
		0131		Foreign members’ transaction securities
			01311	Foreign member companies’ transaction securities
			01312	Foreign member investors’ transaction securities
			01313	Foreign members’ investment mandators’ transaction securities
		0132		Foreign members’ securities temporarily ceased from transaction
			01321	Foreign member companies’ securities temporarily ceased from transaction
			01322	Foreign member investors’ securities temporarily ceased from transaction
			01323	Foreign member investment mandators’ securities temporarily ceased from transaction
		0133		Foreign members’ pledged securities
			01331	Foreign member companies’ pledged securities
			01332	Foreign member investors’ pledged securities
			01333	Foreign member investment mandators’ pledged securities
		0134		Foreign members’ temporarily detained securities
			01341	Foreign member companies’ temporarily detained securities
			01342	Foreign member investors’ temporarily detained securities
			01343	Foreign member investment mandators’ temporarily detained securities
8	014			Securities sold for other
		0141		Securities sold for issuing organizations or securities issuance-underwriting companies
		0142		Securities sold for investors
		0143		Securities kept in custody for investors
9	015			Securities purchased individually

Part three

ACCOUNTING BOOK REGIME

A- GENERAL PROVISIONS

1. Scope of application

Article 1.- All securities companies shall have to open accounting books, make book-entries, manage, archive and preserve the accounting books in strict accordance with the provisions of this accounting book regime.

Units attached to the securities companies, if assigned to conduct cost-accounting, shall also have to open all required accounting books and observe the regulations on accounting books.

2. Types of accounting book

Article 2.- The accounting books are classified into two types:

Books for general accounting, called the general accounting books.

Books for detailed accounting, called the detailed accounting books.

The general accounting books include two major accounting books: The ledger and the journal.

The detailed accounting books include detailed accounting books and cards.

The State provides for the compulsory forms, contents and recording method for the ledger and the journal while prescribes the detailed accounting books and cards as well as other accounting books as of guiding character.

The registration of accounting books of securities companies with the State management bodies shall comply with the current regulations of the State.

Article 3.- The ledger is used for recording economic-financial operations arising in the period and accounting year according to accounting accounts prescribed in the accounting account regime applicable to enterprises. Data on the ledger reflect the general situation on assets, capital sources and business results of securities companies.

The ledger must reflect all the following factors:

1. Date of book entry;

2. Serial number and date of making vouchers used as basis for book recording;

3. Brief economic contents of arising operations;

4. The sum of money of arising operations inscribed on Debit side or Credit side of the account.

Article 4.- The journal is used for recording economic-financial operations arising in each accounting period and in an accounting year according to the chronical order and reciprocal relations between accounts of such operations. The accounting data on the journal reflect the total arising on the Debit side and the Credit side of all accounting accounts used in securities companies.

The journal must reflect all the following factors:

1. Date of book entries;

2. Serial number and date of elaborating accounting vouchers to be used as basis for book entries;

3. The brief economic contents of arising operations;

4. The sum of money of the arising economic operations.

Article 5.- The detailed accounting books are used for recording the accounting subjects necessary to be monitored in detail according to the management requirements. The detailed accounting books supply information in service of the management of each type of assets, capital source and detailed debts, which have not yet been reflected on the journal and the ledger.

The number and structure of various types of detailed accounting books are not compulsory under regulations. The securities companies shall have to base themselves on the regulations of guiding character in the accounting regimes and the management requirements of the companies to open necessary and appropriate detailed accounting books.

3. Management and use of accounting books

Article 6.- Securities companies shall have to base themselves on the accounting account system, the accounting regimes and procedures of the State and their own management requirements to open necessary general accounting books and detailed accounting books. Each accounting unit is allowed to open and keep only one official and unique accounting book system.

Article 7.- The accounting book entries must be based on the accounting vouchers. All data on the accounting books must be vouched by lawful and valid accounting vouchers.

The accounting vouchers prescribed in the accounting voucher regime for use by the securities companies shall be issued by the Finance Ministry.

Article 8.- The accounting books must be strictly managed, kept and recorded according to clear division of responsibility. Accounting books assigned to any employees, such employees must be responsible for things recorded therein and for keeping the books throughout their use period

When there is any change of book keeper and recorder, or chief accountant (or person in charge of accountancy), the hand-over of responsibility for book keeping and recording between the former personnel and the new personnel must be organized. The record of the hand-over must be signed for certification by the chief accountant.

Article 9.- The accounting books must be made of good-quality paper so as to ensure clear and clean inscriptions therein.

The accounting book recording must be made with good-quality and non-fading ink. It is forbidden to make erasure, to use chemicals to make corrections. In case of need to correct data in accounting books, the methods prescribed in this regime must be strictly adhered to.

Article 10.- Forms of accounting books prescribed for uniform application by securities companies include:

- Form of the general journal;

- Form of book-entry voucher register;

Each form of accounting book is specified with the quantity, structure, order , recording method and relationships among the accounting books. The securities companies shall base themselves on their business operation scales and characters, management requirements, the professional qualifications of their accountants as well as technical facility and equipment conditions for calculation to opt for an appropriate form of accounting books and must strictly adhere to all basic principles of such form of accounting book in terms of: the ledger, structure of assorted books, the relations and combination between different kinds of book, the order and technique of recording assorted accounting books.

B. SPECIFIC PROVISIONS

1. Accounting book opening and recording

Article 11.- The accounting book opening and recording must fully, promptly, accurately, continuously and systematically reflect the situation and results of production and/or business activities, the asset management situation and the capital management situation of securities companies so as to supply necessary information for the elaboration of the financial statements of the securities companies.

It is absolutely not allowed to put outside the accounting books any amounts of assets, supplies or capital of the securities companies in any form.

Article 12.- The accounting books must be opened at the beginning of the accounting year or immediately after the issuance of the establishment decision. Upon the commencement of operation, the directors and chief accountants( or persons in charge of accountancy) shall have to sign for approval these accounting books before their use.

Article 13.- The accounting books must use the pre-printed or pre-lined forms, may be bound in volumes or kept in loose sheets. The used loose sheets must be bound in volumes for archival.

Before using the accounting books, the following procedures must be completed:

For accounting books in volumes:

The first page of a book must be clearly inscribed with the unit’s name, the book’s name, the book opening date, the accounting year and book-entry period, the full name of the book keeper and recorder, the date of closing the book recording or the date of hand-over to other person.

The pages must be numbered and the unit’s stamp must be affixed in between two pages (called overlapping stamping).

The chief accountants (or persons in charge of accountancy) must sign for certification the first and last pages of an accounting book.

For accounting books in loose sheets:

At the beginning of the loose-sheet book, the unit’s name, the ordinal number of each sheet, the month of use, the full names of the book keeper and recorder must be clearly inscribed.

The loose sheets, before being used, must be signed for certification by the enterprise director, stamped and recorded in the loose-sheet use register.

The loose-sheet books must be arranged according to the order of accounting accounts and ensure safety and easy access.

Article 14.- Data on the accounting books must be inscribed clearly, continuously, systematically, neither insertedly nor overlappingly; lines must not be skipped over; if a line is not fully inscribed, the blank section must be crossed out. When a sheet is fully inscribed, the data must be totalled and carried forward to the beginning of the next page.

2. Error correction

Article 15.- Errors ( if any) in accounting books must be corrected according to one of the following three methods:

- Method of making correction (also called the method of crossing out);

- The method of negative figure recording (also called the method of red recording);

- The method of supplementary recording.

Article 16.- When the method of making correction is applied to correct errors on accounting books, the errors must be crossed out with red ink lines so that the crossed-out erroneously written contents can still be seen. On the cross-out lines, the correct figures or words are written in ordinary ink. If the error involves only a numeral, the entire incorrect figure must be crossed out and replaced by the correct figure. The corrections should be certified with the signatures of the chief accountants (persons in charge of accountancy).

This method shall be applied to the following cases of errors:

- Errors in explanation, which do not relate to the reciprocal relations of accounts.

- Errors which do not affect the total sums of money.

Article 17.- When the method of negative figure recording is applied to correct errors, the incorrect book entries must first of all be rewritten in red ink in order to cancel such book entries, then the correct book entries shall be written in ordinary ink for replacement.

This method shall be applied to the following cases of errors:

- Errors in the reciprocal relations among accounts due to wrong determination of items, which have been written in the accounting books and cannot be corrected by the method of correction.

- Errors detected after the account balance sheets have been made and sent.

- Errors in which the book entries in accounts have had a sum of money written more than once or the incorrectly written figure was larger than the correct figure.

When the method of negative figure recording is used for correction of errors, a "correction register voucher" must be elaborated and certified by the signature of the chief accountant (or the person in charge of accountancy).

Article 18.- The method of supplementary recording shall be applied to cases where the book entries on the reciprocal relations among accounts are correctly inscribed but the sums of money written therein are smaller than the actual sums arising in economic-financial operations or the sums of money written in vouchers have not been fully added up.

The accountants shall inscribe the difference in full addition to the correct figures.

Article 19.- Where book entries are computerized, depending on each specific case, the errors can be corrected by one of the three methods mentioned above, but in strict compliance with the following regulations:

- If errors are detected before books are printed out, the corrections may be made directly on computers.

- If errors are detected after the books are printed out, the corrections shall be made on the printed books by one of the three above-mentioned methods, and at the same time the errors on computers must be corrected and new book sheets shall be printed out. The new book sheets must be kept together with the sheets which contain errors so as to facilitate the inspection and control.

Article 20.- When annual settlement reports have been approved or when the inspection, examination and auditing have been completed with official conclusions, if there is a decision to correct the data in the financial statement, relating to the data recorded in the accounting books, the concerned units shall have to make correction in the accounting books and the balance of the relevant accounts. Depending on each specific case, the data correction can be effected directly on the accounting books of the reporting year or the accounting books of the current year (the time when operations arise). In case of adjustment to the accounting books of the current year, notes shall be inscribed in the last page (the last line) of the accounting book of the previous year for convenient comparison and inspection.

3. Closing, preservation and archival of accounting books

Article 21.- At the end of an accounting period (month, quarter) and an accounting year, the accounting books must be closed. Besides, the accounting books shall be closed in the following circumstances: asset inventory, merger, division and separation, ownership transformation, operation suspension, enterprise dissolution etc.

Each time when the accounting books are closed, the book keepers, the book examiners and the chief accountants (or persons in charge of accountancy) must sign their names to the books.

Article 22.- At the end of an accounting year, after the entire accounting work was completed (including the book recording, examination, comparison, book closing and supply of financial statement data), the concerned units shall have to arrange, classify, tie up in packs and list the accounting books to be archived and put them on archive at the archival section of the units.

The time and other provisions on archival of accounting books shall comply with the State�s regime of accounting book preservation and archival.

Where book entries are computerized, at the end of each accounting period after the completion of the book recording and closing, the entire system of general accounting books and detailed accounting books must be printed out in service of the archival as well as financial examination, auditing and inspection. These accounting books must also go through all legal procedures as prescribed by this regime.

Article 23.- Accounting books of all kinds (whether temporarily kept at the accountancy sections or the archives of the units) must be neatly arranged and carefully preserved in locked book-cases or rooms in order to avoid loss or misplacement. At the places of archive, all necessary measures must be taken to ensure the safe preservation of the accounting books.

While accounting books of various kinds are still temporarily kept at the accountancy sections, the chief accountants shall have to organize the preservation thereof. Where they are kept at the archives, the chief accountants and the enterprise directors shall be held responsible therefor.

Article 24.- Sanctions against violations

1. All acts of violating the provisions in the accounting book regime shall, depending on the nature and seriousness of the violations, be sanctioned according to the Ordinance on Accounting and Statistics, the Ordinance on Handling of Administrative Violations and other legal documents of the State.

2. If any act of violation causes serious consequences, the violator can be examined for penal liability according to the Penal Code.

C. LIST OF ACCOUNTING BOOKS

Ordinal			Form of book entry
number	Book names	Code	Book-entry vouchers	General journal
I	General accounting books
1	Book-entry vouchers	S01-CT	x	-
2	Book-entry vouchers register	S02-CT	x	-
3	Ledger (in form of book-entry voucher)	S03a-CT	x	-
4	Ledger (in form of book-entry voucher)	S03b-CT	x	-
5	Ledger (in form of general journal)	S04-CT	-	x
6	General journal	S05-CT	-	x
7	Revenue journal	S06-CT	-	x
8	Expense journal	S07-CT	-	x
9	Unpaid goods purchase journal	S08-CT	-	x
10	Unpaid services provision journal	S09-CT	-	x
II.	Detailed accounting books
11	Cash fund book	S10-CT	x	x
12	Cash, bank deposit book	S11-CT	x	x
13	Cash, foreign currency deposit book	S12-CT	x	x
14	On-transfer money book	S13-CT
15	Book on deposit of securities transaction investors	S14-CT
16	Securities sale deposit book	S15-CT
17	Securities transaction clearing deposit book	S16-CT
18	Settlement Support Fund remittance book	S17-CT
19	Securities dealings detailed book	S18-CT
20	Treasury securities detailed book	S19-CT
21	Book on investment mandators� short-term investment securities	S20-CT
22	Supplies warehouse book (or warehouse card)	S21-CT
23	Detailed book on en-route purchased goods	S22-CT
24	Detailed book on instruments, tools	S23-CT
25	Fixed assets book	S24-CT
26	Book on fixed assets and instrument at their use places	S25-CT	x	x
27	Financial leasing fixed assets book	S26-CT
28	Detailed book on deductible VAT	S27-CT	x	x
29	Detailed book on reimbursed VAT	S28-CT	x	x
30	Detailed book on VAT reduction	S29-CT
31	Detailed book on payment to purchasers (sellers)	S30-CT
32	Securities certificate warehouse book (or warehouse card)	S31-CT
33	Detailed book on long-term investment securities (dealing or of investment mandator)	S32-CT
34	Detailed book on securities price reduction reserve	S33-CT
35	To be recovered bad debt reserve book	S34-CT	x	x
36	Detailed book on borrowed money	S35-CT	x	x
37	Detailed book on securities trading turnover	S36-CT	x	x
38	Investment yield collection detailed book	S37-CT
39	Detailed book on expenses for securities business activities	S38-CT	x	x
40	Detailed book on expenses for enterprise management	S39-CT	x	x
41	Detailed book on non-business expenses	S40-CT	x	x
42	Detailed book on value of traded volume of securities	S41-CT	x	x
43	Detailed book on securities transaction clearing results	S42-CT	x	x
44	Detailed book on custody securities	S43-CT	x	x
45	Detailed book on securities temporarily ceased from custody transaction	S44-CT	x	x
46	Detailed book on pledged custody securities	S45-CT	x	x
47	Detailed book on temporarily detained custody securities	S46-CT	x	x
48	Detailed book on other accounts	S47-CT	x	x
	Distribution tables
49	Table of wage, social insuance, medical insurance, trade union funding distribution	S48-CT	x	x
50	Table of raw materials, materials, instrument, tool distribution	S49-CT	x	x
51	Fixed asset depreciation calculation and distribution table	S50-CT	x	x

Part four

THE SYSTEM OF FINANCIAL STATEMENTS

A- GENERAL PROVISIONS

I. THE PURPOSE OF MAKING THE FINANCIAL STATEMENTS

The financial statement system of a securities company is formulated for the following purposes:

1. Synthesizing and presenting in an overall and comprehensive manner the situation on assets, debts, capital sources, business activities and results of the securities company in an accounting period.

2. Supplying major economic and financial information for the evaluation of the actual financial situation of the securities company in the past period of operation and forecasts for the future. The financial statement information shall serve as important basis for making decisions on management and administration of securities trading activities or investment in securities companies by investors, shareholders, present and future creditors of the securities company.

II. CONTENTS OF THE FINANCIAL STATEMENT SYSTEM

1. The prescribed financial statement of a securities company comprises 4 report forms:

- The sheet of account balance Form No. B01- CTCK BB

- The business operation results Form No. B02- CTCK BB

- Currency flow Form No. B03-CTCK HD

- Financial statement exposition Form No. B09- CTCK BB

Besides, in order to serve the requirements on economic and financial management, on direction and management of securities trading activities, the securities companies can additionally provide for other detailed financial statements.

2. The contents, methods of calculation and forms or presentation of indexes in each statement prescribed in this regime shall be uniformly applied to the securities companies.

In the course of application, if deeming it necessary, supplements or amendments to or further detailing of, economic indexes can be made in a way suitable to the characters of business activities of the securities companies provided that they are approved in writing by the Finance Ministry.

III. RESPONSIBILITY AND DEADLINES FOR ELABORATION AND SUBMISSION OF FINANCIAL STATEMENTS

1. All securities companies with full legal person status shall have to elaborate and submit the financial statements in strict accordance with the provisions of this regime. Particularly for the currency flow report temporarily not prescribed as a financial statement which must be elaborated and submitted, the securities companies are encouraged to formulate and use the currency flow report.

2. The financial statements are made and submitted at the end of each quarter (at the end of the 3rd, 6th, 9th and 12th month from the date of starting the accounting year) in order to reflect the financial situation in the quarter and the accounting year. The securities companies can make monthly financial statements in service of the requirements of business activity management and administration.

3. The quarterly financial statements shall be submitted within 20 days after the end of the quarter and the annual financial reports shall be submitted within 90 days after the end of the fiscal year.

4. Recipients of financial statements: The securities companies must address their quarterly and annual financial statements to the following agencies:

Recipients of statements
Finance (1)	Tax (2)	Statistics (3)	Business registration office (4)
x	x	x	x

(1) The Finance Services of the provinces and centrally-run cities, the Finance Ministry (The Department for Finance of Banks and Financial Institutions).

(2) The Tax Departments of the provinces and centrally- run cities.

(3) The Statistics Departments of the provinces and centrally-run cities.

(4) The State Securities Commission, Securities Trading Center.

Where legal documents on elaboration and submission of financial statements contain provisions different from the provisions in this reporting system, the securities companies shall have to comply with the provisions in the legal documents of higher legality.

B. SYSTEM OF FINANCIAL STATEMENT FORMS (*)

Form No. B01-CTCK: The sheet of account balance BB

Form No. B02-CTCK: Business operation results BB

Form No. B03-CTCK: Currency flow HD

Form No. B09-CTCK: Financial statement exposition BB

BB: Bat buoc (Compulsory)

HD: Huong dan (Guiding)

(*) Financial statements forms not printed here

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Decision No. 99/2000/QD-BTC dated June 13, 2000 of the Government promulgating the securities companies’ accounting regime

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