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Circular No. 11/2016/TT-BCT dated July 05, 2016 of the Ministry of Industry and Trade on forms prescribed in Decree No. 07/2016/ND-CP dated January 25, 2016 of the Government detailing the Commercial Law on representative offices, branches of foreign businesses in Vietnam

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Circular No. 11/2016/TT-BCT dated July 05, 2016 of the Ministry of Industry and Trade on forms prescribed in Decree No. 07/2016/ND-CP dated January 25, 2016 of the Government detailing the Commercial Law on representative offices, branches of foreign businesses in Vietnam
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Circular No. 11/2016/TT-BCT dated July 05, 2016 of the Ministry of Industry and Trade on forms prescribed in Decree No. 07/2016/ND-CP dated January 25, 2016 of the Government detailing the Commercial Law on representative offices, branches of foreign businesses in Vietnam
Issuing body: Ministry of Industry and TradeEffective date:
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Official number:11/2016/TT-BCTSigner:Tran Tuan Anh
Type:CircularExpiry date:Updating
Issuing date:05/07/2016Effect status:
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LuatVietnam.vn is the SOLE distributor of English translations of Official Gazette published by the Vietnam News Agency
Effect status: Known

THE MINISTRY OF INDUSTRY AND TRADE 

Circular No. 11/2016/TT-BCT dated July 05, 2016 of the Ministry of Industry and Trade on forms prescribed in Decree No. 07/2016/ND-CP dated January 25, 2016 of the Government detailing the Commercial Law on representative offices, branches of foreign businesses in Vietnam

Pursuant to the Government s Decree No. 95/2012/ND-CP dated November 12, 2012, defining the functions, tasks, powers and organizational structure of the Ministry of Industry and Trade;

Pursuant to the Government s Decree No.  07/2016/ND-CP dated January 25, 2016 detailing the Commercial Law on representative offices, branches of foreign businesses in Vietnam;

At the request of Director of Planning Department,

The Minister of Industry and Trade promulgates a Circular on forms prescribed in Decree No. 07/2016/ND-CP dated January 25, 2016 of the detailing the Commercial Law on representative offices, branches of foreign businesses in Vietnam:

Article 1. Forms of applications, licenses, reports, and notifications of shutdown of representative offices, branches of foreign traders in Vietnam; forms of reports of licensing agencies

1. Application form for issuance or re-issuance of representative office establishment license (prescribed in Clause 1 Article 18 of Decree No. 07/2016/ND-CP regarding re-issuance) using Form MD-1 of Appendix issued herewith.

2. Application form for re-issuance of representative office establishment license (prescribed in Clause 2 Article 18 of Decree No. 07/2016/ND-CP) using Form MD-2 of Appendix issued herewith.

3. Application form for amendments to representative office establishment license using Form MD-3 of Appendix issued herewith.

4. Application form for extension of representative office establishment license using Form MD-4 of Appendix issued herewith.

5. Application form for issuance of branch establishment license using Form MD-5 of Appendix issued herewith.

6. Application form for re-issuance of branch establishment license using Form MD-6 of Appendix issued herewith.

7. Application form for amendments to branch establishment license using Form MD-7 of Appendix issued herewith.

8. Application form for extension of branch establishment license using Form MD-8 of Appendix issued herewith.

9. Sample representative office establishment license using Form GP-1 of Appendix issued herewith.

10. Sample branch establishment license using Form GP-2 of Appendix issued herewith.

11. Sample notification of shutdown of representative office or branch using Form TB of Appendix issued herewith.

12. Sample report of operation of representative office using Form BC-1 of Appendix issued herewith.

13. Sample report of operation of branch using Form BC-2 of Appendix issued herewith.

14. Sample annual report of licensing authority using Form BC-3 of Appendix issued herewith.

Article 2. Codes of provinces and central-affiliated cities

Codes of provinces and central-affiliated cities are provided in Table 1 of Appendix issued herewith.

Article 3. Filling in representative office establishment licenses, establishment licenses of branches of foreign traders in Vietnam

Representative office establishment licenses and branch establishment licenses shall be printed in A4 size. Instructions as to fill in the licenses are provided in Appendix issued herewith.

Article 4. Implementation provisions

1. Planning Department of The Ministry of Industry and Trade shall act as central agency in charge of receipt and process of applications for issuance, re-issuance, amendments, and extension of branch establishment license and shutdown of branch as prescribed in Article 6 Decree No. 07/2016/ND-CP, send reports to the Minister of Industry and Trade for consideration; and monitor, expedite, and inspect the implementation of this Circular.

2. Department of Electronic commerce and Information technology of the Ministry of Industry and Trade shall establish, manage, run, and maintain the operation of database of representative offices and branches of foreign traders in Vietnam on the website www.moit.gov.vn of the Ministry of Industry and Trade.

3. Planning Department of the Ministry of Industry and Trade shall update relevant information to the database as prescribed in Clause 2 of this Article within 15 days from the date on which the branch establishment license is issued, re-issued, amended, extended or revoked, or the branch is shut down.

4. Licensing authority of representative office establishment license shall update relevant information to the database as prescribed in Clause 2 of this Article within 15 days from the date on which the representative office establishment license is issued, re-issued, amended, extended or revoked, or the representative office is shut down.

5. Licensing agencies of representative office establishment licenses of Planning Department affiliated to the Ministry of Industry and Trade shall update actions against administrative violations committed by representative offices and branches prescribed in Clause 2 of this Article.

Article 5. Effect

1. This Circular takes effect on August 20, 2016.

2. This Circular repeals Circular No. 11/2006/TT-BTM dated September 28, 2006 of the Ministry of Trade (the Ministry of Industry and Trade) on guidelines for the implementation of Decree No. 72/2006/ND-CP dated July 25, 2006 of the Government, which details the Commercial Law on representative offices and branches of foreign traders in Vietnam.

3. Difficulties that arise during the implementation of this Circular should be reported to the Planning Department of the Ministry of Industry and Trade for consideration./.

The Minister

Tran Tuan Anh 

 

 


APPENDIX

LIST OF FORMS
(Issued together with Circular No.11/2016/TT-BCT dated July 5, 2016 of the Ministry of Industry and Trade) 

No.

Form

Symbol

Page

Application forms

1

Application form for issuance/re-issuance of representative office establishment license(prescribed in Clause 1 Article 18 of Decree No. 07/2016/ND-CP for re-issuance)

Form MD-1

 

2

Application form for re-issuance of representative office establishment license (prescribed in Clause 2 Article 18 of Decree No. 07/2016/ND-CP for re-issuance)

Form MD-2

 

3

Application for amendments to representative office establishment license

Form MD-3

 

4

Application for extension of representative office establishment license

Form MD-4

 

5

Application for issuance of branch establishment license

Form MD-5

 

6

Application for re-issuance of branch establishment license

Form MD-6

 

7

Application for amendments to branch establishment license

Form MD-7

 

8

Application for extension of branch establishment license

Form MD-8

 

Sample license

9

Representative office establishment license

Form GP-1

 

10

Branch establishment license

Form GP-2

 

Sample notification of shutdown

11

Notification of shutdown of representative office, branch

Form TB

 

Sample report of representative office, branch

12

Operation report of representative office

Form BC-1

 

13

Operation report of branch

Form BC-2

 

Sample report of licensing authority

14

Sample report of licensing authority

Form BC-3

 

Completing license

15

Codes of provinces and central-affiliated cities

Table 1

 

16

Completing representative office establishment license, branch establishment license

Table 2

 

 

Form MD-1

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........, [date].............

APPLICATION FOR ISSUANCE/RE-ISSUANCE OF REPRESENTATIVE OFFICE ESTABLISHMENT LICENSE

To: ……… (licensing authority’s name)

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority: ........................................................................

Remaining validity period of establishment license/enterprise registration license:.............

Head office’s address: (on establishment license/enterprise registration license)...............

Banking account:…………………………………at……………………………………… [bank] ........................................................

Telephone:…………………… Fax:…………………. Email:…………Website: ....................

Representative office licensed to be established in Vietnam and under operation (if any):

Representative office No. 1:

Name: ..................................................................................................

Number of representative office establishment license: Date of issue: Issuing authority: ............

TIN: .......................................................................................................................

Telephone: ................ Fax: ....................... Email: ........ Website: (if any) ……………

Lines of business of representative office: ..................................................................

Representative office No…:

………………………………………………………….(similar declaration)

Representative office licensed to be established in Vietnam and being terminated, including the shutdown prescribed in Clause 1 Article 18 of Decree No. 07/2016/ND-CP (if any):

Representative office No…:

Name: ..................................................................................................

Number of representative office establishment license: Date of issue: Issuing authority: ...........

Lines of business of representative office: ..................................................................

Announcement date of shutdown by licensing authority: ..........................

Representative office No…:

……………………………………..(similar declaration)

Apply for issuance/re-issuance1of representative office establishment license No. …2as follows:

Name: .................................................................................................

Business name in English: ........................................................................................

Abbreviated name (if any): ................................................................................................

Location of representative office: (No. & Street, ward/commune, district, province/city)………………………………………………..

Lines of business of representative office: (lines of business and tasks)

-................................................................................................................................

-................................................................................................................................

Validity period of establishment license: ………………………………………………………

Head of representative office3:

Full name: Gender: .....................................................

Nationality: .........................................................................................................................

Personal identification/ID number/Passport number: ..................................................

Date of issue: Place of issue: .............................................................................................

Registered temporary residence (for foreigners)/registered permanent residence (for Vietnamese): .........................................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/NĐ-CP, Vietnamese law on representative offices of foreign traders in Vietnam and representative office establishment licenses./.

 

 

Competent representative of foreign trader

Signature, full name and seal (if any)

____________________

1Trader selects issuance or re-issuance (applying Clause 1 Article 18 of Decree No. 07/2016/ND-CP for re-issuance).

2Trader makes self-declaration in chronologically licensed order of representative offices.

3If the head of representative office being a Vietnamese has already issued a personal identification number, only his/her full name and personal identification number are required.

 

Form MD-2

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR RE-ISSUANCE OF REPRESENTATIVE OFFICE ESTABLISHMENT LICENSE

To: ..…… (licensing authority’s name)

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) …………………….

Apply for re-issuance4of representative office establishment license as follows:

Name: (on establishment license)..................

Number of representative office establishment license: … Date of issue: …/…/ ....................................

5Representative office No. ..: ......................................................................................

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) …………………….

TIN: ........................................................................................................................

Reasons for re-issuance: ......................................................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/NĐ-CP, Vietnamese law on representative offices of foreign traders in Vietnam and representative office establishment licenses./.

 

 

Competent representative of foreign trader

Signature, full name and seal (if any)

___________________

4Applying Clause 2 Article 18 of Decree No. 07/2016/ND-CP for re-issuance.

 

Form MD-3

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR AMENDMENTS TO REPRESENTATIVE OFFICE ESTABLISHMENT LICENSE

To: ..…… (licensing authority’s name)

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) ……

Apply for amendments to representative office establishment license as follows:

Name: (on establishment license)..................

Number of representative office establishment license: ……. Date of issue

6Representative office No. ..: .......................................................................................

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) ……

TIN: ........................................................................................................................

Amendments: ...........................................................................................................

Reasons for amendments: .................................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/NĐ-CP, Vietnamese law on representative offices of foreign traders in Vietnam and representative office establishment licenses./.

 

 

Competent representative of foreign trader

Signature, full name and seal (if any)

____________________

6Only applicable to foreign traders having more than one representative offices in Vietnam licensed before the effective date of this Circular. Foreign trader makes self-determination of order of representative offices according to chronologically established order.

 

Form MD-4

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR EXTENSION OF REPRESENTATIVE OFFICE ESTABLISHMENT LICENSE

To: ..…… (licensing authority’s name)

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Remaining validity period of establishment license/business registration license:.................. .......................................

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) ……

Application for extension of representative office establishment license as follows:

Name: (on establishment license)..................

Number of representative office establishment license: … Date of issue: …/…/ ...............

7Representative office No. ..: ......................................................................................

TIN: ........................................................................................................................

Number of employees working at representative office at the time of extension: ……..; in which:

- Number of foreign employees: …………..;

- Number of Vietnamese employees: Extension period of establishment license:…………

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/ND-CP, Vietnamese law on representative offices of foreign traders in Vietnam and representative office establishment licenses./.

 

 

Competent representative of foreign trader

Signature, full name and seal (if any)

____________________

7Only applicable to foreign traders having more than one representative offices in Vietnam licensed before the effective date of this Circular. Foreign trader makes self-determination of order of representative offices according to chronologically established order.

 

Form MD-5

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR ISSUANCE OF BRANCH ESTABLISHMENT LICENSE OF FOREIGN TRADERS IN VIETNAM

To: The Ministry of Industry and Trade

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Remaining validity period of establishment license/enterprise registration license:............

Lines of business:……………………………………

Charter capital: ...................................................................................................................

Banking account:…………………………………at……………………………………… [bank] ......................................................

Head office’s address: (on establishment license/enterprise registration license)..............

Telephone:…………………… Fax:…………………. Email:…………… Website: (if any) …………………….

Apply for issuance of branch establishment license as follows:

Name: ..................................................................................................................

Business name in English: ...........................................................................................

Abbreviated name: (if any) ……………………

Location of branch: (No. & Street, ward/commune, district, province/city)………………………………………………..

Lines of business of branch: (lines of business and tasks)…………..

Validity period of branch establishment license: ...............................................................

Head of branch8:

Full name:………………………………..Gender: .....................................................

Nationality: ........................................................................................................................

Personal identification/ID number/Passport number: ..................................................

Date of issue: Place of issue: ...........................................................................................

Registered temporary residence (for foreigners)/registered permanent residence (for Vietnamese): ................................................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/ND-CP, Vietnamese law on branches of foreign traders in Vietnam and branch establishment licenses./.

 

 

Competent representative of foreign trader

Signature, full name and seal (if any)

____________________

8If the head of branch of foreign trader being a Vietnamese has already issued a personal identification number, only his/her full name and personal identification number are required.

 

Form MD-6

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR RE-ISSUANCE OF BRANCH ESTABLISHMENT LICENSE OF FOREIGN TRADERS IN VIETNAM

To: The Ministry of Industry and Trade

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Telephone:…………………… Fax:.....................Email:...........Website: (if any) ………….

Apply for re-issuance of branch establishment license as follows:

Name: (on establishment license)..................

Branch establishment license No. … Date of issue

Telephone:…………………… Fax:.....................Email:...........Website: (if any) ………….

TIN: ......................................................................................................................

Reasons for re-issuance: ..................................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/ND-CP, Vietnamese law on branches of foreign traders in Vietnam and branch establishment licenses./.

 

 

Competent representative of foreign trader

Signature, full name and seal (if any)

 

Form MD-7

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR AMENDMENTS TO BRANCH ESTABLISHMENT LICENSE OF FOREIGN TRADERS IN VIETNAM

To: The Ministry of Industry and Trade

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Telephone:…………………… Fax:.....................Email:...........Website: (if any) …………

Apply for amendments to branch establishment license as follows:

Name: (on establishment license)..................

Branch establishment license No. … Date of issue

Location of branch: (No. & Street, ward/commune, district, province/city)………………………………………………..

Telephone: ................ Fax: ........................ Email: ........ Website: (if any) ……………….

Foreign currency account: ......... ……………………..at:…………………………… [bank] ..............................................

VND account:………………………………..at:………………………… [bank] ..............................................

TIN: .......................................................................................................................

Amendments: .........................................................................................................

Reasons for amendments: ...............................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/ND-CP, Vietnamese law on branches of foreign traders in Vietnam and branch establishment licenses./.

 

 

Competent representative of foreign trader

Signature, full name and seal (if any)

 

Form MD-8

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR EXTENSION OF BRANCH ESTABLISHMENT LICENSE OF FOREIGN TRADERS IN VIETNAM

To: The Ministry of Industry and Trade

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Lines of business:……………………………………

Head office’s address: (on establishment license/enterprise registration license)..............

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) ……

Apply for extension of branch establishment license as follows:

Name: (on establishment license)..................

Branch establishment license No………….Date of issue: .../…/ ........................................

Number of employees working at branch at the time of extension: ……..[employees]; in which:

- Number of foreign workers: …………..;

- Vietnamese employees:………… Extension period of establishment license:……………

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/ND-CP, Vietnamese law on branches of foreign traders in Vietnam and branch establishment licenses./.

 

 

Competent representative of foreign trader

Signature, full name and seal (if any)

 

Form GP-1

 

SERVICES OF INDUSTRY AND TRADE.../BOARD OF MANAGEMENT ….
--------

SOCIALISTREPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 

 [Location]........,[date].............

REPRESENTATIVE OFFICE ESTABLISHMENT LICENSE OF FOREIGN TRADER IN VIETNAM

No.

Initial issuance: [date]…………

…[ordinal number] amendment, [date]…………….

….[ordinal number] extension, [date]……………

….[ordinal number] re-issuance, [date]……………

 (Re-issuance under license No. ...,[date]..........)

DIRECTOR OF SERVICES OF INDUSTRY AND TRADE …/CHIEF BOARD OF MANAGEMENT …..

Pursuant to the Law on Commerce dated June 14, 2015;

Pursuant to the Government s Decree No.  07/2016/ND-CP dated January 25, 2016 on guidelines for the Law on commerce in terms of representative offices and branches of foreign traders in Vietnam;

Pursuant to Circular No. 11/2016/TT-BCT dated July 5, 2016 of the Ministry of Industry and Trade on guidelines for Decree No. 07/2016/ND-CP dated January 1, 2016 of the Government on guidelines for the Law on Commerce in terms of representative offices and branches of foreign traders in Vietnam;

In the consideration of application ................submitted by........................

DECIDES:

Article 1.To permit: (Trader’s name in English and in capital letters) …………………

- Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority: .................................................................................................................

Head office’s address: ......... To establish a representative office at……………. (province or central-affiliated city)

Article 2.Representative office’s name

- Name: (representative office’s name in capital letters and in bold as specified in the application)…………………………..

- Business name in English: (business’s name in capital letters as specified in the application)…………………………..

- Abbreviated name: (if any) ……………………

Article 3.Representative office’s address

…………………………(as specified in the application)

Article 4.Head of representative office9

Full name: (in capital letters)………………………………………………….. Gender:……………

Nationality:……………………..

Personal identification/ID number/Passport number: ................................................

Date of issue: Place of issue: ..........................................................................................

Registered temporary residence (for foreigners)/registered permanent residence (for Vietnamese): ........................................................................................................................

Article 5.Lines of business of representative office (clarified upon the request of the foreign trader, in accordance with the Law on Commerce and Decree No. 07/2016/ND-CP and relevant law provisions).

1. .....................................................................................................................................

2. .....................................................................................................................................

Article 6.License validity period

This license takes effect from …………..to…………………..

Article 7.This license is made into 2 original copies: one copy issued to:……..; one copy kept at Services of Industry and Trade ……../Board of management ……../. 

 

 

HEAD OF LICENSING AUTHORITY

 (Signature and seal)

 

 

 

9If the head of representative office being a Vietnamese has already issued a personal identification number, only his/her full name and personal identification number are required.

 

Form GP-2

 

THE MINISTRY OF INDUSTRY AND TRADE
--------

SOCIALISTREPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 

 [Location]........,[date].............

 

BRANCH ESTABLISHMENT LICENSE OF FOREIGN TRADER IN VIETNAM

No.

Initial issuance: [date]…………

…[ordinal number] amendment, [date]…………….

….[ordinal number] extension, [date]……………

….[ordinal number] re-issuance, [date]……………

THE MINISTER OF INDUSTRY AND TRADE

Pursuant to the Law on Commerce dated June 14, 2015;

Pursuant to the Government s Decree No.  07/2016/ND-CP dated January 25, 2016 on guidelines for the Law on commerce in terms of representative offices and branches of foreign traders in Vietnam;

Pursuant to Circular No. 11/2016/TT-BCT dated July 5, 2016 of the Ministry of Industry and Trade on guidelines for Decree No. 07/2016/ND-CP dated January 1, 2016 of the Government on guidelines for the Law on Commerce in terms of representative offices and branches of foreign traders in Vietnam;

In consideration of the application………………submitted by ………………..

DECIDES:

Article 1.To permit: (trader’s name in English and in capital letters) …………………

- Number of establishment license/enterprise registration license/enterprise code: ……… Date of issue: .../…/… Issuing authority: .........................................................................................................

Head office’s address: .....................................................................................................

Lines of business:……………………………………

........................................................................................................................................

to establish a branch in Vietnam.

Article 2.Branch’s name

- Name: (branch’s name in capital letters and in bold as specified in the application)…………………………..

- Business name in English: (business’s name in capital letters as specified in the application)…………………………..

- Abbreviated name: (if any) ……………………

Article 3.Branch address

………………………………. (as specified in the application)

Article 4.Head of branch10

Full name: (in capital letters)………………………………………………….. Gender:……………

Nationality:……………………..

Personal identification/ID number/Passport number: ................................................

Date of issue: Place of issue: ..........................................................................................

Registered temporary residence (for foreigners)/registered permanent residence (for Vietnamese): …..……………………...………………………………………………….

Article 5.Lines of business of branch (clarified upon the request and lines of business of the foreign trader, in accordance with the Law on Commerce and Decree No. 07/2016/ND-CP and relevant law provisions).

1. .....................................................................................................................................

2. .....................................................................................................................................

Article 6.License validity period

This license takes effect from …………..to…………………..

Article 7.This license is made into 2 original copies: 1 copy issued to ……; 1 copy kept at the Ministry of Industry and Trade./. 

 

THE MINISTER OF INDUSTRY AND TRADE

 (Signature and seal)

 

 

___________________

10If the head of branch being a Vietnamese has already issued a personal identification number, only his/her full name and personal identification number are required.

 

Form TB

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

NOTIFICATION OF SHUTDOWN OF REPRESENTATIVE OFFICE…./ BRANCH…  IN VIETNAM

To: … (licensing authority’s name)

Trade’s name: (trader’s name in English and in capital letters) …………………

Representative office’s name/ branch’s name in Vietnam: (in capital letters as specified in establishment license): .................................................................

Representative office establishment license/branch establishment license No….Date of issue: ... /…/..........

Representative office’s /Branch’s address: (as specified in establishment license)………….

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) ………

Operation period: From……….to………….

11Paid (or unpaid) debts and other liabilities related to the shutdown of representative office …/branch…:

1. Tax: .............................................................................................................................

2. Social insurance:………………

3. Other debts: ………………

4. Other liabilities (if any): ..........................................................................................

Apply for shutdown of representative office ……./branch ……in Vietnam:

From…………..

Reasons for shutdown: ................................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of this notification.

2. Strictly comply with Decree No. 07/2016/ND-CP, Vietnamese law on shutdown of representative office/branch of foreign trader in Vietnam./.

 

 

Competent representative of foreign trader

Signature, full name and seal (if any)

____________________

11In case of shutdown due to relocation of representative office prescribed in Clause 1 Article 18 of Decree No. 07/2016/ND-CP, such information is not required to be declared.

 

Form BC-1

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

OPERATION REPORT OF REPRESENTATIVE OFFICE

 (Year …)

To:

- … (licensing authority’s name) (superior Ministry or agency’s name).

Name: (in capital letters and bold as specified in establishment license):

Number of representative office establishment license: …….. Date of issue: .............................

Foreign currency account (if any): ......... ………… at: ............................................[bank] VND account: .........… at: ............................................ [bank] ....................................

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) ……

TIN: ........................................................................................................................

Lines of business of representative office: ...................................................................

Head of representative office12:

Full name: (in capital letters)…………….. Gender:……………

Personal identification/ID number/Passport number: .............................................

Date of issue: ...../....../…. Place of issue: ..........................................................................

Registered temporary residence (for foreigners)/registered permanent residence (for Vietnamese): .............................................................................................................

Operation report of representative office in……….[year] as follows:

I. Personnel of representative office(including head representative and employees working at representative office)

1. Employees in representative office (at the report time)

No.

Full name

Position

Nationality

TIN

Salary

Bonus

Insurance

Other

1

 

 

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

…

 

 

 

 

 

 

 

 

2. Changes of employees in the year (only new employees and employees leaving the representative office are mentioned)

No.

Full name

Position

Start date

Termination date

Notes

1

 

 

 

 

 

2

 

 

 

 

 

…

 

 

 

 

 

II. Operations of representative office

1. Trading operations

a) Primary operations in ……..[year] (lines of business and tasks)…………..

- Finding and conducting transactions with partners (names of partners and fields): ...............

Engaging projects (fields, contents and locations): .....................................

Holding/participating in meetings, advertisements, fairs, displays, etc. in accordance with regulations of law: ............................................................................................................

- Participating in social activities (if any):...................

- Participating in other activities: ...............................................................................................................

b) Outcomes of actual operation:

Description

Vietnamese/foreign partner

Products

Value (USD)

Following year forecast

Market (country)

Notes

Conclusion

Execution

 

 

 

Export contract promotion:

1….

2….

 

 

 

 

 

 

 

Import contract promotion:

1….

 

 

 

 

 

 

 

Two-side processing order promotion:

1…

 

 

 

 

 

 

 

Two-side service provision promotion:

1…

 

 

 

 

 

 

 

Cooperation project promotion:

1…

 

 

 

 

 

 

 

Market survey:

1…

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

2. Operations in other fields(detailed work in each field that representative office licensed to operate)

2.1. .................................................................................................................................

2.2. .................................................................................................................................

III. Proposals

………………………………………………………………………………………………......

We hereby declare that we will take responsibility for the truthfulness and accuracy of the report.

 

 

Head of representative office

Signature, full name and seal (if any)

___________________

12If the head of representative office being a Vietnamese has already issued a personal identification number, only his/her full name and personal identification number are required.

 

Form BC-2

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

OPERATION REPORT OF BRANCH

 (Year:…) To:

- The Ministry of Industry and Trade;
- ….(superior Ministry’s name or agency’s name)

Name: (in capital letters and bold as specified in establishment license):

Branch establishment license No. …........................... Date of issue: ......................

Branch address: (No. & Street, ward/commune, district, province/city)……………………………………………….. Telephone:…………………… Fax:…………………. Email:…………Website: (if any) …………………

Foreign currency account in Vietnam: .......... at: ...............................................[bank] VND account: .......…… at: ............................................[bank] ...................................

TIN: ........................................................................................................................

Lines of business of branch: ..................................................................................

Head of branch13:

Full name: (in capital letters)…………….. Gender:……………

Personal identification/ID number/Passport number: ..................................................

Date of issue: ...../....../…. Place of issue: ....................................................................

Registered temporary residence (for foreigners)/registered permanent residence (for Vietnamese): .......................................................................................

Operation report of branch in…….[year] as follows:

I. Personnel(including branch head and employees in branch)

1. Employees (at the report time)

No.

Full name

Position

Nationality

TIN

Salary

Bonus

Insurance

Other

1

 

 

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

…

 

 

 

 

 

 

 

 

2. Changes of employees in the year (only new employees and employees leaving the branch are mentioned)

No.

Full name

Position

Start date

Termination date

Notes

1

 

 

 

 

 

2

 

 

 

 

 

…

 

 

 

 

 

II. Branch operations

1. Lines of business of branch: (detailed tasks)…………….

2. Operation development: ..............................................................................................

3. Financial performance:

III. General evaluation of branch’s operation in the year

1. General evaluation: .....................................................................................................

2. Advantages: ................................................................................................................

3. Difficulties: ...................................................................................................

IV. Proposals

…………………………………………………………………………………………………

We hereby declare that we will take full responsibility for the truthfulness and accuracy of the report./.

 

 

Head of branch

Signature, full name and seal (if any)

__________________

13If the head of branch being a Vietnamese has already issued a personal identification number, only his/her full name and personal identification number are required.

Form BC-3

Services of industry and trade.../Board of management ….
--------

SOCIALISTREPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 

 [Location]........,[date].............

 

REPORT ON ISSUANCE, REVOCATION OF REPRESENTATIVE OFFICE ESTABLISHMENT LICENSES OF FOREIGN TRADERS IN….

 (Year:…)

To: The Ministry of Industry and Trade

1. Issuance and revocation of representative office establishment licenses

Criterion

Previous year

Reporting year

Notes

1. Number of valid licenses, in which:

 

 

 

- New license

 

 

 

- Re-issued license(prescribed in Clause 1 Article 18 of Decree No. 07/2016/ND-CP)

 

 

 

- Amended license

 

 

 

2. Extended license

 

 

 

3. Number of licenses of which holders are shut down

 

 

 

4. Number of revoked licenses

 

 

 

2. Results of raising public awareness of legal knowledge

…………………………………………………………………………………………………

3. Inspection results and actions against violations

………………………………………………………………………………………………….

4. Evaluation

…………………………………………………………………………………………………

5. Proposals

 

 

Head of licensing authority

 (Signature and seal)

 

Table 1

CODES OF PROVINCES AND CENTRAL-AFFILIATED CITIES

No.

Province or central-affiliated city

Code

No.

Province or central-affiliated city

Code

1

Hanoi

01

33

Quang Nam

49

2

Ha Giang

02

34

Quang Ngai

51

3

Cao Bang

04

35

Binh Dinh

52

4

Bac Kan

06

36

Phu Yen

54

5

Tuyen Quang

08

37

Khanh Hoa

56

6

Lao Cai

10

38

Ninh Thuan

58

7

Dien Bien

11

39

Binh Thuan

60

8

Lai Chau

12

40

Kon Tum

62

9

Son La

14

41

Gia Lai

64

10

Yen Bai

15

42

Dak Lak

66

11

Hoa Binh

17

43

Dak Nong

67

12

Thai Nguyen

19

44

Lam Dong

68

13

Lang Son

20

45

Binh Phuoc

70

14

Quang Ninh

22

46

Tay Ninh

72

15

Bac Giang

24

47

Binh Duong

74

16

Phu Tho

25

48

Dong Nai

75

17

Vinh Phuc

26

49

Ba Ria - Vung Tau

77

18

Bac Ninh

27

50

Ho Chi Minh

79

19

Hai Duong

30

51

Long An

80

20

Hai Phong

31

52

Tien Giang

82

21

Hung Yen

33

53

Ben Tre

83

22

Thai Binh

34

54

Tra Vinh

84

23

Ha Nam

35

55

Vinh Long

86

24

Nam Dinh

36

56

Dong Thap

87

25

Ninh Binh

37

57

An Giang

89

26

Thanh Hoa

38

58

Kien Giang

91

27

Nghe An

40

59

Can Tho

92

28

Ha Tinh

42

60

Hau Giang

93

29

Quang Binh

44

61

Soc Trang

94

30

Quang Tri

45

62

Bac Lieu

95

31

Thua Thien Hue

46

63

Ca Mau

96

32

Da Nang

48

 

 

 

 

Table 2

FILLING IN REPRESENTATIVE OFFICE ESTABLISHMENT LICENSES, ESTABLISHMENT LICENSES OF BRANCHES OF FOREIGN TRADERS IN VIETNAM

I. Representative office establishment license No.:

a) Number of a representative office establishment license issued by Service of Industry and Trade of a province or city includes 9 digits (00-00000-00)

b) Number of representative office establishment license issued by the management board of an industrial zone, export processing zone, economic zone, or high technology zone includes particular words for the management board (BQL, BQLVSIP, BQLKKT, BQLCNC, etc. and 9 digits (00-00000-00).

c) Structures of 9 digits:

- 2 first digits present codes of provinces or central-affiliated cities are provided in Table 1 of Appendix issued herewith.

- 5 next digits, from 00001 to 99999, are ordinal numbers according to chronologically licensed order as prescribed by a licensing authority of a local government;

- 2 last digits, from 01 to 99, are ordinal numbers according to chronologically declared order of representative offices by a same trader.

d) Examples of number of representative office establishment license

- The 10thlicense issued by Service of Industry and Trade of Ho Chi Minh City to the first representative office of foreign trader ABC shall be filled as follows: 79-00010-01;

- The 8th license issued by Management board of High-technology zone of Ho Chi Minh City issued to the second representative office of foreign trader ABC shall be filled as follows: BQLKCNC-79-00008-02.

- The 5th license issued by VSIP Management board of Binh Duong issued to the third representative office of foreign trader ABC shall be filled as follows: BQLVSIP-74-00005-03.

2. Branch establishment license No.

a) Branch establishment license includes 6 digits (0000-00)

- 4 first digits present year of issue of branch establishment license

- 2 last digits present ordinal number of branch establishment license issued by the Ministry of Industry and Trade in that year.

v) Examples of branch establishment license No.

- The 10thlicense issued in 2016 shall be filled as follows: 2016-10

- The 2ndlicense issued in 2017 shall be filled as follows: 2017-02.

II. Guidelines for some items on licenses

1. Initial issuance:filling in date of issue of establishment license

- For a representative office of foreign trader AAA initially come into Vietnam. Service of Industry and Trade of Hanoi issuing establishment license on September 1, 2016 shall fill:

Initial issuance: September 1, 2016

- A representative office of foreign trader BBB which has an establishment license No. 01000010 issued by Service of Industry and Trade of Hanoi on October 10, 2013 is shut it down in Hanoi and relocate in Da Nang. Service of Industry and Trade of Da Nang issuing establishment license on September 5, 2016 shall fill:

Initial issuance: September 5, 2016

 (Re-issuance under license No. 01000010 on October 10, 2013).

2. Re-issuance in accordance with Clause 2 Article 18 of Decree No. 07/2016/ND-CP:according to the latest re-issuance

- A representative office of foreign trader BBB was issued an establishment license, then a license is re-issued initially as prescribed in Clause 2 Article 18 of Decree No. 07/2016/ND-CP on December 31, 2016, then fill:

Initial issuance: September 5, 2016

Initial re-issuance: December 31, 2016

 (Re-issuance under license No. 01000100 on October 10, 2013).

3. Amendments:according to the latest amendments

- A representative office of foreign trader BBB was issued an establishment license, then the license is amended initially on December 31, 2017, then fill:

Initial issuance: September 1, 2016

Initial re-issuance: December 311, 2016

Initial amendments: December 31, 2017

 (Re-issuance under license No. 01000100 on October 10, 2013).

- A representative office of foreign trader BBB was issued an establishment license, then the license is amended secondly on June 30, 2018, then fill:

Initial issuance: September 1, 2016

Initial re-issuance: December 31, 2016

Second amendment: June 30, 2018

 (Re-issuance under license No. 01000100 on October 10, 2013).

3. Extension:according to the latest extension

- A representative office of foreign trader BBB was issued an establishment license, then the license is extended initially on October 10, 2018, then fill:

Initial issuance: September 1, 2016

Initial re-issuance: December 31, 2016

Second amendment: June 30, 2018

Initial extension: October 10, 2018

 (Re-issuance under license No. 01000100 on October 10, 2013).

III. Guidelines for number of representative office licenses issued before the effective date of this Circular

Any foreign trader having representative office establishment license issued before the effective date of this Circular who wishes to have license re-issued as prescribed in Clause 2 Article 18 Decree No. 07/2006/ND-CP or amended or extended, the licensing authority shall issue such trader with a new license as prescribed in Decree No. 07/2006/ND-CP and this Circular, and fill the new license number as prescribed in this Circular.

Examples:

- A representative office of foreign trader CCC which has an establishment license No. 01000020 issued by Service of Industry and Trade of Hanoi in 2013 requests to amend its operations. The trader CCC declares that that is its second representative office in Vietnam. Then, Service of Industry and Trade of Hanoi shall issue a new license with amended contents and fill the following number in the license: 01-00020-02.

- A representative office of foreign trader DDD which has an establishment license No. 41000015, issued by Service of Industry and Trade of Ho Chi Minh City issued in 2011 requests to extend its operation period. The trader DDD declares that that is its fourth representative office in Vietnam. Service of Industry and Trade of Ho Chi Minh City shall issue a new license with new extension period and fill the following number in the license: 79-00015-04.

 

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