Improper use of registered trademarks in Vietnam – Risks and solutions

Risks due to improper use of registered trademarks

Using a mark in a form different from the one in which it was registered - Risk of infringing on another's trademark

The use of a mark means the act of affixing a mark to goods or means of service in order to assist consumers in distinguishing goods/services of the same type produced/produced by different entities. Thus, the mark's primary role must be to identify/distinguish the commercial origin of the goods/services bearing the mark.

After being granted registration, the owner has the right to "affix" the mark to the goods/services registered under that mark to conduct commercial activities in Vietnam.

The defendants in all three of the preceding cases have registered their marks in Vietnam. Thus, from a legal standpoint, these defendants have the right to use their registered marks to commercialize their products in Vietnam.

However, the use of the mark must be within (or fall into) the scope/extent of the trademark protection. The scope of protection of a trademark registration depends on

• The mark image as registered and
• The list of goods/services identified in the trademark registration certificate.

This means that the mark’s use must not exceed the scope of protection afforded to it by law; therefore, even if the mark is registered, misuse of the mark may make the mark go beyond the scope of legal protection.

It would be wrong to think that, as long as the trademark is registered in Vietnam, you are free to use it in whatever way you want. Vietnamese law does not specifically provide that the owner must use the mark as it was registered. However, if the use of a trademark (even if registered) exceeds the extent/scope of its protection, exposing the relevant consumers to the risk of confusion, you may be exposed to many risks. It’s worth noting that, in addition to administrative sanctions (Enforcement agencies such as Market Management Bureau, Economic Police, Science and Technology Inspectors... may seize and destroy the infringing goods and impose monetary fines of up to VND 500,000,000), the right holder also can seek compensation for material and moral damage, apology, public correction via civil route. No one wants to bet (or to risk) a company's reputation or lose customer loyalty to a brand only due to improper trademark use.

Using a mark in a form different to the one in which it was registered - Risk of losing trademark rights

Improper use of a trademark can put you at risk of losing your trademark rights. A third party may petition the Vietnam IPO to cancel a registered trademark if such mark has not been used by the trademark owner or by the person authorized by the trademark owner for a period of 5 consecutive years from the date of registration. Using a trademark that is dissimilar to the registered one may mean that you have not used the registered trademark. Therefore, in this state, proof of use of the mark (as distinct from a registered mark) may be rejected by the Vietnam IPO, putting your registered trademark at high risk of being canceled for reasons of non-use.

Using a mark in a form different to the one in which it was registered - Risk of losing trademark rights

What is the proper use of trademarks?  

Vietnamese law and practice do not have a clear definition of "proper use of trademarks". However, as a party to the Paris Convention, for the proper use of the mark, one can refer to Article 5.C.2 of the Convention, which provides for the use of the mark as follows:

"Use of a trademark by the proprietor in a form differing in elements which do not alter the distinctive character of the mark in the form in which it was registered in one of the countries of the Union shall not entail invalidation of the registration and shall not diminish the protection granted to the mark". Thus, in principle, the trademark owner can use a mark in different form, provided that such a mark does not "alter the distinctive character of the mark in the form in which it was registered ", it will not "entail invalidation of the registration and shall not diminish the protection granted to the mark".

In other words, using the mark in a manner other than that of the registered one still constitutes the use of the registered mark as long as the distinctive character of the mark is not altered.

The purpose of this legislation is to enable trademark owners to modify their marks without impairing their unique character, thereby adapting the mark to the marketing and promotion of connected goods or services.
However, the alteration must be in indistinguishable elements, and the sign(s) used in practice and the registered trademark must be fundamentally the same.

Is it mandatory to use the mark exactly as registered? 

This question comes from the fact that when using trademarks in commerce in Vietnam, trademark owners tend to: 

• Change the design/color or stylization of the registered trademark;

• Remove an element in the registered trademark;

• Add some new elements to the registered trademark.

Many trademark owners think that the most critical aspect of their trademark is that it is registered. Therefore, making some changes to the mark will have no adverse effect or risk of infringing the mark of another organization/individual or causing the registered trademark to be invalidated. The truth is that this is not the case.

The four examples above illustrate the risks that trademark owners face when they use a mark that deviates from the registered trademark. However, does modify the mark for actual use or employing a sign in a form different from the registered one entail the same risks? The following examples illustrate how a trademark owner may utilize a mark on a form different from the registered one.

Change the layout/color or stylization of the registered trademark

No.	Registered mark	Mark in actual use	Proper use?
1			The layout is changed, but the distinctive elements are not altered. The actual use may be deemed use of the registered mark.
2	GERIVAN		The registered mark is utilized in color and remains identifiable in its current form. As a result, such use does not impair the distinctive character of the registered mark. The actual use may be deemed use of the registered mark.
3	INSAN		The layout is changed, making the mark quite different with the verbal element facing a risk of being perceived as “IN-S-AN”. => High risks of being deemed improperly used.
4			Not proper use because the mark in actual use has created a new concept (the big fish eating the small one). Such actual use has altered the distinctiveness of the registered mark.
5			Not proper use because the mark in actual use has not maintained the distinctiveness of the word “GERIVAN” and shark device as registered.

Comment: In general, a trademark owner can make some changes in typeface, stylization, design, and color to a registered trademark without negatively affecting the validity or scope of protection of the mark if such changes do not alter the registered mark's distinctive character.

Adding new elements to registered trademarks
 

No.	Registered mark	Mark in actual use	Proper use?
1		△	The added elements are rather simple, with the unique element of the mark being "CROWN" in practical use. Hence, the actual use may be considered use of the registered mark.
2	CONY	CONY BRAND	“BRAND” is a common word used in many trademarks, it is very weak in terms of distinctiveness. Thus, despite the inclusion of "BRAND," the primary distinguishing feature of the mark in actual use remains "CONY". Thus, the actual use may be considered use of the registered mark.
3	SUNNY		"so fresh so good" may be considered descriptive of the designated goods. Hence, despite the clusion of "so fresh so good", the main distinctive element of the mark in  actual use is still "SUNNY". Hence, the actual use may be considered use of the registered mark.
4	GREEN	GREEN CORPORATION	The term "CORPORATION" refers to the type of entity. Thus, by utilizing the term "Green Corporation," it is possible to infer that the statement relates to a business name rather than a trademark => High risk of being deemed improperly used.

 

Comment: In general, several signs can be used simultaneously without changing the distinguishing characteristics of the registered sign. If the added element is not distinctive or has "weak" or unremarkable/dominant distinctiveness, it does not change the distinctive character of the registered trademark.

Removing/Omitting part of a registered trademark

 

No.	Registered mark	Mark in actual use	Proper use?
1		CONTINENTAL	Because Chinese characters are considered indistinctive in Vietnam, the mark's primary distinguishing feature is "CONTINENTAL". Hence, the actual use of such a key part may suffice to cover the registered mark
2			The figurative and verbal elements are both distinctive. As a result, omitting either element exposes the mark to being deemed improperly used.
3	(Goods bearing the mark: Garments)		“TEX” could be construed as descriptive of the goods, leaving "SCABAL" as the mark's primary distinguishing feature. Hence, the actual use of such a key part may suffice to cover the registered mark.
4	SCABAL BUBBLEKAT	BUBBLEKAT	Both "SCABAL" và "BUBBLEKAT" are inherently distinctive. Thus, omitting one of those elements from the sign as used is likely to alter the sign's distinctive character, unless the omitted elements are ignored by the consumer due to their small size and/or location => High risk of being deemed improperly used.
	SCABAL	SCABAL	The element "" makes a strong visual impression, the omission of this element will change the distinctiveness of the registered mark => the risk of being considered improper use.

 

Comment: If the element to be omitted is in a secondary position and is not distinctive, or the distinctiveness of such omitted element is "weak", then the omission of that element does not change the distinctive character of the mark.

What strategy to reduce the risk of using a trademark other than the registered trademark?

The law of Vietnam does not stipulate that the use of a sign that is similar/similar to a trademark registered by the owner himself will not infringe the trademark rights of other organizations/individuals. Therefore, this use cannot guarantee that the trademark owner is exempt from accusations of trademark infringement from other organizations/individuals.

Cases  ASANZO vs. ASANO và ENAT 400 vs. E-NAT Plus demonstrate the risk of trademark infringement when the owner uses a mark in a form different from the one registered.

Thus, regardless of the registered trademark, using a trademark in a different version may expose the trademark owner to liability for trademark infringement by another organization/individual. A sign other than a registered trademark shall be considered as an independent sign, unrelated to the registered mark.
To determine whether an infringement of another's trademark has occurred, the Vietnamese enforcement agency only needs to determine that the following 3 conditions are satisfied:

• Similarity/identicalness of a sign to a protected trademark;
• Similarity/identicalness of the goods/services bearing the sign with those bearing the mark and
• Permission of use of the mark and likelihood of confusion on the commercial origin of the trademarked goods and services.

From the above cases, it can be seen that the trademark owner can still use a mark in a form different from the registered one under certain conditions. To avoid risks when you make some changes to a registered trademark, there are a few evaluation steps you should take:

STEP 1: Assessing registered trademarks: It is necessary to evaluate registered trademarks by considering which factors are distinguishable and have strong/dominant visual impressions. 

STEP 2: Assessing the difference of the mark in practice and the impact of the changes: It is necessary to assess whether the factors contributing to the distinctive character of the registered mark are present and/or the modification in the mark in actual use, by directly comparing the two marks, in order to determine the degree of difference between them (major, significant or small/negligible difference). 

In general, the assessments outlined above can assist you in determining whether you face a high or low risk of infringement when making changes to your registered trademark. To mitigate risk, we recommend the following approaches/strategies:

• Should use the mark as registered;

• Must ensure that the distinctive characteristics of the registered mark are not altered if a mark in actual use is different from the registered one. Ideally, changes should be made only for insignificantly distinguishable elements;

• Should apply to register the mark/s which its actual use is substantially different from the one previously registered;

• Should consider applying to register copyright at the Copyright Office of Vietnam if the conditions for copyright protection are met;

• Should conduct availability searches for the marks in actual use different from the registered one in order to similar marks (if any);

• Should consider to attack validity of the similar marks found in the availability searches;

• Should obtain an assessment conclusion on likelihood of trademark infringement at the Vietnam Intellectual Property Research Institute.

The bottom line

The above cases and the current provisions of Vietnam's intellectual property law cannot help determine or find a definite answer as to whether altering a registered mark may entail risks.
Obviously, when considering whether to make changes to a registered trademark, case-by-case facts must be considered before a hazard/risk assessment can be made.