Circular 55/2019/TT-BGTVT List of certificates and documents of Vietnam’s seagoing ships

THE MINISTRY OF TRANSPORT
__________

No. 55/2019/TT-BGTVT

THE SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
______________

Hanoi, December 31, 2019

FOR THE MINISTER
THE DEPUTY MINISTER




Nguyen Van Cong

No.

CERTIFICATE[1]

Type

Reference

Note

Large ship^[2]

Small ship^[3]

Operating along international routes

Not operating along international routes

Operating along international routes

Not operating along international routes

I

For all types of seagoing ships, including official-duty seagoing ships:

1

Seagoing ship Registration Certificate

x

x

x

x

- 2015 Vietnam Maritime Code

- Government’s Decree No. 171/2016/ND-CP dated December 27, 2016

2

Classification Certificate

x

x

- QCVN 21:2015/BGTVT

- QCVN 54:2015/BGTVT

3

Tonnage Certificate

3.1. International Tonnage Certificate

x

x

- Article 7 of the International Convention on Tonnage Measurement of Ships, 1969 (1969 Tonnage Convention)

- QCVN 63:2013/BGTVT

Applicable to ships of 24 m and upwards in length (the length is determined under Article 2 of the 1969 Tonnage Convention)

3.2. Tonnage Certificate

x

x

x

x

QCVN 63:2013/BGTVT

Applicable to ships of less than 24 m in length

4

Load Line Certificate

4.1. International Load Line Certificate

x

Article 16 of the International Convention on Load Lines, 1966 (LL 66 Convention), 1988 LL Protocol

Applicable to ships of 24 m and upwards in length (the length is determined under Regulation 3 of the LL 66 Convention)

4.2. Load Line Certificate

x

x

x

QCVN 21:2015/BGTVT

5

International Load Line Exemption Certificate

x

Article 16 of the International Convention on Load Lines, 1966 (LL 66 Convention), 1988 LL Protocol

6

Oil Pollution Prevention Certificate

6.1. International Oil Pollution Prevention Certificate

x

Regulation 7, Appendix I of the International Convention for the Prevention of Pollution from Ships (MARPOL Convention)

Applicable to oil tankers of 150 GT and upwards and other ships of 400 GT and upwards

6.2. Oil Pollution Prevention Certificate

x*

x

x

QCVN 26:2018/BGTVT

* Applicable to oil tankers of 150 GT and upwards and other ships of less than 400 GT

7

6.1. International Sewage Pollution Prevention Certificate

x

x

Regulation 5, Appendix IV of the MARPOL Convention

- Mandatory for:

+ Ships of 400 GT and upwards;

+ Ships of less than 400 GT that are certified to carry more than 15 persons.

8

International Air Pollution Prevention Certificate

x

Regulation 6, Appendix VI of the MARPOL Convention

Applicable to ships of 400 GT and upwards

9

Engine International Air Pollution Prevention Certificate

x*

x**

- Regulation 13, Appendix VI of the MARPOL Convention

- QCVN 26:2018/BGTVT

(*) Applicable to engines with a power output higher than 130 kW which are installed on a ship constructed from January 01, 2000 or which undergo major conversion from January 01, 2000.

(**) Applicable to engines with a power output higher than 130 kW which are installed on a ship constructed from January 01, 2021 or which undergo major conversion from January 01, 2021.

10

International Energy Efficiency Certificate

x

- Regulation 6, Appendix VI of the MARPOL Convention

Applicable to ships of 400 GT and upwards

11

Certificate of Test of Lifting Appliances

x

x

x

x

QCVN 23:2016/BGTVT

12

Safety Management Certificate

x

Regulation 4, Chapter IX of the International Convention for the Safety of Life at Sea, 1974 (1974 SOLAS Convention)

Applicable to ships of 500 GT and upwards and all passenger ships

13

Qualification Certificate (copy)

x

Regulation 4 Chapter IX of the 1974 SOLAS Convention

Applicable to ships of 500 GT and upwards and all passenger ships

14

Ship Sanitation Control Certificate or Ship Sanitation Control Exemption Certificate

x

- 2005 International Health Regulations

- Government’s Decree No. 89/2018/ND-CP dated June 25, 2018

15

International Ship Security Certificate

x

- Regulation XI-2/9.1.1 SOLAS

- Article 19.2, Part A of the International Ship and Port Facility Security Code (ISPS Code)

Applicable to ships of 500 GT and upwards and all passenger ships

16

Minimum Safe Manning Certificate

x

x

x

x

- Regulation 14, Chapter V of the 1974 SOLAS Convention

 - 2015 Vietnam Maritime Code

17

Maritime Labor Certificate

x

- Regulation 5.1.3 of the 2006 Maritime Labor Convention MLC

- The Minister of Transport’s Circular No. 43/2015/TT-BGTVT dated August 20, 2015

- Circular No. 24/2017/TT-BGTVT dated July 28, 2017, amending and supplementing Appendix III and Appendix V to Circular No. 43/2015/TT-BGTVT dated August 20, 2015

Applicable to ships of 500 GT and upwards

18

Declaration of Maritime Labor Compliance – Part I

x

- 2006 Maritime Labor Convention MLC

- Article 3 of the Minister of Transport’s Circular No. 43/2015/TT-BGTVT dated August 20, 2015

- Circular No. 24/2017/TT-BGTVT dated July 28, 2017, amending and supplementing Appendix III and Appendix V to Circular No. 43/2015/TT-BGTVT dated August 20, 2015

Applicable to ships of 500 GT and upwards

19

Declaration of Maritime Labor Compliance – Part II

x

- 2006 Maritime Labor Convention MLC

- Article 4 of the Minister of Transport’s Circular No. 43/2015/TT-BGTVT dated August 20, 2015

- Circular No. 24/2017/TT-BGTVT dated July 28, 2017, amending and supplementing Appendix III and Appendix V to Circular No. 43/2015/TT-BGTVT dated August 20, 2015

Applicable to ships of 500 GT and upwards

20

International Anti-fouling System Certificate

x

Article 10 of the 2001 International Convention on the Control of Harmful Anti-fouling Systems on Ships

Applicable to ships of 400 GT and upwards

21

Declaration on Anti-fouling Systems

x

Regulation 5, Appendix 4 of the 2001 International Convention on the Control of Harmful Anti-fouling Systems on Ships

Applicable to ships of 24 m and upwards in length but less than 400 GT

22

Statement of Compliance for the Ship's Anti-Fouling System

x

QCVN 74:2014/BGTVT

Applicable to ships of 24 m and upwards in length

23

Certificate of Technical Safety and Environmental Protection

x

x

QCVN 03:2016/BGTVT

24

Certificate of Technical Safety and Environmental Protection

x

x

x

x

Amendment No. 1: 2017 QCVN 81:2014/BGTVT

Applicable to yachts

25

 LRIT Conformance Test Certificate

x

x*

x

Article 5 of the Prime Minister’s Decision No. 62/2014/QD-TTg dated November 06, 2014

Applicable to non-passenger ships of 300 GT and upwards operating along international routess and all passenger ships, including high-speed crafts

^(*) Applied at the request of ship owners

26

Ballast Water Management Statement of Compliance

x

- International Convention for the Control and Management of Ships' Ballast Water and Sediments (BWM Convention)

- QCVN 99:2017/BGTVT

Applicable to ships of 400 GT and upwards sailing to ports of the Member States of the BWM Convention

27

Statement of Compliance – Fuel Oil Consumption Reporting

x

- Regulations 6.6, 6.7, Appendix VI of the MARPOL Convention

- The Minister of Transport’s Circular No. 40/2018/TT-BGTVT dated June 29, 2018

- QCVN 26:2018/BGTVT

Applicable to ships of 5,000GT and upwards

28

Certificate of Inspection Result

x

x

- 2015 Law on Occupational Safety and Health

- Clause 8, Article 15 of Government’s Decree No. 44/2016/ND-CP dated May 15, 2016

- QCVN 21:2015/BGTVT

- QCVN 23:2016/BGTVT

II

For passenger ships: along with the documents specified in Section I, the following certificates are required:

1

Passenger ship Safety Certificate

x

x

- Regulation 12(a)(i), Chapter I of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

- QCVN 42:2015/BGTVT

2

Exemption Certificate

x

Regulation 12(a)(vii), Chapter I of the 1974 SOLAS Convention

Applicable to ships granted exemptions related to the Passenger ship Safety Certificate

III

For cargo ships: along with the documents specified in Section I, the following certificates are required:

A

For all types of cargo ships:

1

Cargo Ship Safety Construction Certificate

x

Regulation 12(a)(ii), Chapter I of the 1974 SOLAS Convention

Applicable to ships of 500 GT and upwards

2

Cargo Ship Safety Equipment Certificate

x

x

x

- Regulation 12(a)(ii), Chapter I of the 1974 SOLAS Convention

- QCVN 42:2015/BGTVT

3

Cargo Ship Safety Radio Certificate

x

Regulation 12(a)(iv), Chapter I of the 1974 SOLAS Convention

Applicable to ships of 300 GT and upwards

4

Exemption Certificate

x

Regulation 12(a)(vii), Chapter I of the 1974 SOLAS Convention

Applicable to ships granted exemptions related to the Certificate specified in Point A (1), (2), (3) Section III

B

For ship carrying dangerous goods, ships carrying solid bulk cargoes and cargo ships carrying grain: in addition to the certificates listed in Point A Section III above, the following certificates are required:

1

Certificate of Compliance

1.1. Certificate of Compliance for the Carriage of Dangerous Goods in Packaged Form or Solid Dangerous Goods in Bulk

x

x

- Regulation 19.4, Chapter II-2 of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to ships carrying dangerous goods in packaged form or solid dangerous goods in bulk

1.2. International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk

x

x

- Regulation 10, Chapter VII of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to ships carrying dangerous chemicals in bulk

1.3. Certificate of Fitness for the Carriage of Liquefied Gases in Bulk

x

x

- Regulation 13, Chapter VII of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to ships carrying liquefied gases in bulk

1.4. Certificate of Compliance for the Carriage of Solid Bulk Cargoes by Ships

x

x

- International Maritime Solid Bulk Cargoes Code (IMSBC Code).

- QCVN 21:2015/BGTVT

Applicable to ships carrying solid bulk cargoes

1.5. Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk

x

x

- Regulation 9, Appendix II of the MARPOL Convention

- QCVN 26:2018/BGTVT

Applicable to ships carrying noxious liquid substances in bulk

1.6. Document of authorization for the carriage of grain

x

x

- Regulation 9, Chapter VI of the 1974 SOLAS Convention

- International Code for the Safe Carriage of Grain in Bulk.

- Amendment No. 2: 2017 QCVN 21:2015/BGTVT

Applicable to cargo ships carrying grain

2

Civil liability insurance

2.1. The ship owner’s policy or certificate of civil liability insurance

x

x

- 2015 Vietnam Maritime Code;

- Government’s Decree No. 58/2017/ND-CP dated May 10, 2017

Not applicable to ships carrying 2,000 tons of poorly soluble oil and upwards

2.2. Certificate of Insurance or other Financial Security in respect of Civil Liability for Oil Pollution Damage

x

x

- International Convention on Civil Liability for Oil Pollution Damage, 1969 (CLC 1992 Convention)

- The Minister of Transport’s Circular No. 12/2011/TT-BGTVT dated March 30, 201

- Circular No. 29/2019/TT-BGTVT dated August 12, 2019, amending and supplementing the Minister of Transport’s Circular No. 12/2011/TT-BGTVT dated March 30, 2011

Applicable to ships of 2,000 tons of poorly soluble oil and upwards

2.3. Certificate of Insurance or other Financial Security in respect of Civil Liability for Liability for Bunker Oil Pollution Damage

x

- International Convention on Civil Liability for Bunker Oil Pollution Damage, 2001 (Bunker 2001)

- The Minister of Transport’s Circular No. 46/2011/TT-BGTVT dated June 30, 2011

- Circular No. 28/2019/TT-BGTVT dated August 12, 2019, amending and supplementing the Minister of Transport’s Circular No. 46/2011/TT-BGTVT dated June 30, 2011

Applicable to ships of 1,000 GT and upwards

IV

For high-speed crafts: along with the certificates specified in Section I, the following certificates are required:

1

High-speed Craft Safety Certificate

x

x

- Article 1.8 of the International Code of Safety for High-speed Craft, 2000 (2000 HSC Code)

- QCVN 54:2015/BGTVT

2

Permit to Operate High-speed Craft

x

Article 1.9 of the 2000 HSC Code

No.

DOCUMENT1

Type

Reference

Notes

Large ship2

Small ship3

Operating along international routes

Not operating along international routes

I

For all types of seagoing ships, including official-duty seagoing ships:

A

License

Ship Station License

x

x

x

Law on Radio Frequencies

Applicable to ships having ship stations installed under the Law on Radio Frequencies

B

Types of logbooks and books

1

Maritime logbook

x

x

x

- Regulation 28, Chapter V of the 1974 SOLAS Convention

- 2015 Vietnam Maritime Code

2

Engine Logbook

x

x

x

- Regulation 28, Chapter V of the 1974 SOLAS Convention

- 2015 Vietnam Maritime Code

3

Oil Record Book Part I

x

x

Regulations 17, Appendix I of the MARPOL 73/78 Convention

Applicable to oil tankers of 150 GT and upwards and other ships of 400 GT and upwards

4

Radio logbook

x

x

x

- Regulation 17, Chapter IV of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

- QCVN 03:2009/BGTVT

Applicable to ships having ship stations installed under the Law on Radio Frequencies

5

Life-saving training and drill logbook

x

x

- Regulation 19.5, Chapter III of the 1974 SOLAS Convention

- 2015 Vietnam Maritime Code

- QCVN 42:2015/BGTVT

6

Fire training and drill logbook

x

x

- Regulation 19.5, Chapter III of the 1974 SOLAS Convention

- 2015 Vietnam Maritime Code

- QCVN 42:2015/BGTVT

7

Garbage Record Book

x

- Regulation 10, Appendix V of the MARPOL Convention

- QCVN 26:2018/BGTVT

Applicable to ships of 400 GT and upwards and ships certified to carry 15 persons and upwards

8

Continuous Synopsis Record

x

Regulation 5, Chapter XI-2 of the 1974 SOLAS Convention

9

Register of Ship’s Lifting Appliances and Items of Loose Gear

x

x

QCVN 23:2016/BGTVT

Applicable to ship’s lifting appliances

10

Record of Crewmen’ Hours of Work or Hours of Rest

x

Article 6 of the Government’s Decree No. 121/2014/ND-CP dated December 24, 2014

Applicable to ships of 500 GT and upwards

11

Table of Shipboard Working Arrangements

x

Article 6 of the Government’s Decree No. 121/2014/ND-CP dated December 24, 2014

Applicable to ships of 500 GT and upwards

12

Pilot ladder logbook

x^*

x^**

Regulation 23.2.4, Chapter V of the 1974 SOLAS Convention

Amendment No. 1: 2017 QCVN 42:2015/BGTVT

(*) Applicable to ships of 500 GT and upwards

(**) Applicable to passenger ships, oil tankers, ships carrying liquefied gases in bulk, ships carrying dangerous chemicals in bulk of 1,000 GT and upwards, other types of 2,000 GT and upwards.

C

Technical documents and guidance

1

Approved stability information  

x

x

x

- Regulation 10 of the LL 66 Convention

- QCVN 21:2015/BGTVT

- QCVN 54:2015/BGTVT

- QCVN 03:2016/BGTVT

2

Stowage booklet

x

x

- Regulation 10 of the LL 66 Convention

- QCVN 21:2015/BGTVT

- QCVN 54:2015/BGTVT

Applicable to ships of 80 m and upwards in length constructed from July 01, 1998 and all ships of 100 m and upwards in length (the length is determined under Regulation 3 of the LL 66 Convention)

3

Fire control plan

x

x

- Regulation 15.2.4 Chapter II-2 of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

4

Muster List

x

x

- Regulation 8 and Regulation 37 Chapter III of the 1974 SOLAS Convention

- 2015 Vietnam Maritime Code

5

Damage control plan and booklet

x^*

x^**

- Regulation II-1/19-1 of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

(*) Applicable to dry cargo ships of 500 GT and upwards constructed from February 01, 1992 to December 31, 2008;

(**) Applicable to all types of cargo ships of 500 GT and upwards constructed from January 01, 2009.

6

Damage stability information

x

x

- Regulation 19.5, Chapter II-1 of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to ships of 80 m and upwards in length constructed from July 01, 1998, all passenger ships (the length is determined under Regulation 2, Chapter II.1 of the 1974 SOLAS Convention)

7

Fire safety training manual

x

Regulation 15.2.3, Chapter II-2 of the 1974 SOLAS Convention

Applicable to ships of 500 GT and upwards and all passenger ships

8

Fire safety operational booklet

x

Regulation 16.2, Chapter II-2 of the 1974 SOLAS Convention

Applicable to ships of 500 GT and upwards and all passenger ships

9

Life-saving training manual

x

Regulation 35, Chapter III of the 1974 SOLAS Convention

Applicable to ships of 500 GT and upwards and all passenger ships

10

Plan and instructions for on-board maintenance of life-saving appliances

x

Regulation 36, Chapter III of the 1974 SOLAS Convention

Applicable to ships of 500 GT and upwards and all passenger ships

11

Plan and instructions for on-board maintenance of fire appliances

x

Regulation 14.2.2, Chapter II-2 of the 1974 SOLAS Convention

Applicable to ships of 500 GT and upwards and all passenger ships

12

Cargo securing manual           

x

x

- Regulation 5, Chapter VI and Regulation 5, Chapter VII of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to cargo ships of 500 GT and upwards, except ships carrying solid and liquid bulk cargoes

13

Shipboard Oil Pollution Emergency Plan (SOPEP)

x

x

- Regulation 26, Appendix I of the MARPOL Convention

- QCVN 26:2018/BGTVT

Applicable to oil tankers of 150 GT and upwards and other ships of 400 GT and upwards

14

Maintenance record of voyage data recorder

x

Regulation 18.8, Chapter V of the 1974 SOLAS Convention

Applicable to ships that are required to be equipped with voyage data recorders under the 1974 SOLAS Convention

15

Ship Security Plan

x

Article 9, Part A of the ISPS Code

Applicable to ships of 500 GT and upwards and all passenger ships

16

Manoeuvring booklet

x

x

- Regulation 28, Chapter II-1 of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to ships of 500 GT and upwards and all passenger ships

17

Deviation Curve for Magnetic Compass

x

x

x

- Regulation 19.2.1.3, Chapter V of the 1974 SOLAS Convention

- QCVN 42:2015/BGTVT

18

Maintenance record of satellite emergency position-indicating radio beacon

x

x

- Regulation 15.9, Chapter IV of the 1974 SOLAS Convention

- QCVN 42:2015/BGTVT

19

Safety Management System Manual

x

Article 11 of the International Safety Management Code (ISM Code)

Applicable to ships of 500 GT and upwards and all passenger ships

20

Maintenance Record of Automatic Identification System (AIS)

x

x

- Regulation 19, Chapter V of the 1974 SOLAS Convention

- QCVN 42:2015/BGTVT

- The Minister of Transport’s Circular No. 66/2014/TT-BGTVT dated November 12, 2014

Applicable to ships of 300 GT and upwards and passenger ships and high-speed crafts engaged on fixed voyages

21

Contract for shore-based maintenance of radio equipment

x

Regulation 19, Chapter V of the 1974 SOLAS Convention

Applicable to ships under a shore-based maintenance contract

22

Ship Energy Efficiency Management Plan (SEEMP)

x

- Regulation 22, Appendix VI of the MARPOL Convention

- QCVN 26:2018/BGTVT

- Applicable to ships under the conversion contract signed on or after January 01, 2013 or ships delivered after July 01, 2015;

- Applicable to ships that are launched or obtain a new IAPP Certificate issued after July 01, 2013

23

Emergency Towing Procedure

x

Regulation II-1/3-4 of the 1974 SOLAS Convention

24

NOx Technical File

x*

x**

- NOx Technical Code

- QCVN 26:2018/BGTVT

(**) Applicable to engines with a power output higher than 130 kW which are installed on a ship constructed from January 01, 2000 or which undergo conversion from January 01, 2000.

(**) Applicable to engines with a power output higher than 130 kW which are installed on a ship constructed from January 01, 2021 or which undergo major conversion from January 01, 2021

25

Record Book of Engine Parameters

x*

x**

- NOx Technical Code

- QCVN 26:2018/BGTVT

(**) Applicable to engines with a power output higher than 130 kW which are installed on a ship constructed from January 01, 2000 or which undergo conversion from January 01, 2000.

(*) Applicable to engines with a power output higher than 130 kW which are installed on a ship constructed from January 01, 2021 or which undergo major conversion from January 01, 2021

26

Ozone Depleting Substances Record Book

x

x

- Regulation 12, Appendix VI of the MARPOL Convention

- QCVN 26:2018/BGTVT

27

Incinerator Operation Manual

x

x

- Regulation 16, Appendix VI of the MARPOL Convention

- QCVN 26:2018/BGTVT

28

Fuel Oil Changeover Procedure and Logbook

x

- Regulation 14, Appendix VI of the MARPOL Convention

- QCVN 26:2018/BGTVT

When operating in SOx Emission Control Areas.

29

Performance Standard for Protective Coatings for Ballast Tanks (PSPC)

x

Regulation 3-2, Chapter II-1 of the 1974 SOLAS Convention

Applicable to protective coatings for seawater ballast tanks in all types of ships and double-side skin spaces of bulk carriers:

- for which the building contract is placed on or after July 01, 2008; or

- In the absence of a building contract, the keel of which is laid or which is at a similar stage of construction on or after January 01, 2009; or

- The delivery of which is on or after July 01, 2012.

30

As-built construction drawings

x

x

- Regulation 3-7 Chapter II-1 of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to ships constructed from January 01, 2007

31

Ship structure documentation

x

Regulation 3-10, Chapter II-1 of the 1974 SOLAS Convention

Applicable to oil tankers of 150 m and upwards in length and bulk carriers of 150 m and upwards in length, except ore carriers and combination carriers:

- for which the building contract is placed on or after July 01, 2016; or

- in the absence of a building contract, the keel of which is laid or which is at a similar stage of construction on or after July 01, 2017; or

- the delivery of which is on or after July 01, 2020.

32

Fuel oil delivery note

x

- Regulation 18, Appendix VI of the MARPOL Convention

- QCVN 26:2018/BGTVT

Applicable to ships of 400 GT and upwards

33

EEDI Technical File

x

- Regulation 20, Appendix VI of the MARPOL Convention

- QCVN 26:2018/BGTVT

Applicable to ships of 400 GT and upwards:

- for which the building contract is placed on or after July 01, 2017.

- in the absence of a building contract, the keel of which is laid or which is at a similar stage of construction on or after July 01, 2017.

- the delivery of which is on or after July 01, 2020.

- New ships or existing ships which undergo major conversion on or after January 01, 2017.

34

Noise Survey Report

x

- Regulation 3-12, Chapter II-1 of the 1974 SOLAS Convention.

- QCVN 80:2014/BGTVT

Applicable to ships of 1,600 GT and upwards:

- for which the building contract is placed from July 01, 2014;

- in the absence of a building contract, the keel of which is laid or which is at a similar stage of construction on or after January 01, 2015;

- the delivery of which is on or after July 01, 2018.

35

Plans and Procedure for Recovery of Persons from the Water

x

Regulation 17-1, Chapter III of the 1974 SOLAS Convention

Applicable to ships of 500 GT and upwards

36

On-board complaint-handling procedures

x

Article 16 of the Government’s Decree No. 121/2014/ND-CP dated December 24, 2014

37

Copies of legal documents concerning repatriation

x

Article 8 of the Government’s Decree No. 121/2014/ND-CP dated December 24, 2014

38

Documents proving the prompt access to shore-based computer programs

x

- Regulation 37.4, Appendix I of the MARPOL Convention

- QCVN 26:2018/BGTVT

Applicable to oil tankers 5,000 tons deadweight and above

39

Ballast Water Management Plan

x

- International Convention for the Control and Management of Ships' Ballast Water and Sediments (BWM Convention)

- QCVN 99:2017/BGTVT

Applicable to ships of 400 GT and upwards sailing to ports of the Member States of the BWM Convention

40

Garbage Management Plan

x

x

- Regulation 10, Appendix V of the MARPOL Convention

- QCVN 26:2018/BGTVT

Applicable to ships of 100 GT and upwards and ships certified to carry 15 persons and upwards

41

Helicopter facility operation manuals

x

x

- Regulation 18.8.1, Chapter II-2 of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to ships equipped with helidecks

42

LRIT Conformance Test Report

x

Regulation 19-1, Chapter V of the 1974 SOLAS Convention

Applicable to cargo ships of 300 GT and upwards and all passenger ships

43

Sewage Discharge Rate Calculation Table

x

- Regulation 11.1.1, Appendix IV of the MARPOL Convention

- QCVN 26:2018/BGTVT

Applied in case sewage is discharged directly from ship's holding tanks

44

Garbage disposal instructions 

x

x

x

- Regulation 10, Appendix V of the MARPOL Convention

- QCVN 26:2018/BGTVT

Applicable to ships of 12 m and upwards in length 

D

Publications

1

Nautical charts (including electronic navigational charts) and nautical publications, such as sailing directions, lists of lights, notices to mariners, tide tables and all other nautical publications necessary for the intended voyage

x

x

- Regulation 27, Chapter V of the 1974 SOLAS Convention

- Regulation 19, Chapter V of the 1974 SOLAS Convention

- QCVN 42:2015/BGTVT

Electronic navigational chart shall only be required under regulations of the SOLAS Convention

2

Lists of ship stations

x

Appendix 16, Radio Regulation

Applicable to GMDSS-equipped ships

3

Lists of coast stations

x

Appendix 16, Radio Regulation

Applicable to ships equipped with radio stations

4

Manual for Use by the Maritime Mobile and Maritime Mobile-Satellite Services

x

Appendix 16, Radio Regulation

Applicable to ships equipped with radio stations

5

International Aeronautical and Maritime Search and Rescue Manual Volume III (IAMSAR Manual Volume III)

x

x

x

Regulation 21, Section 2, Chapter V of the 1974 SOLAS Convention

The latest edition is required

6

International Code of Signals

x

x

x

Regulation 21, Section 1, Chapter V of the 1974 SOLAS Convention

All ships must install radio equipment and carry the latest edition

7

Documents proving accident insurance and other compulsory insurance policies are bought for crewmen working on board seagoing ships

x

x

x

2015 Vietnam Maritime Code

II

For passenger ships: along with the documents specified in Section I of Part II, the following documents are required:

1

Plan for SAR Co-operation

x

Regulation 7.3, Chapter V of the 1974 SOLAS Convention

2

List of Operational Limitations

x

Regulation 3, Chapter V of the 1974 SOLAS Convention

3

Decision Support System for Masters

x

Regulation 29, Chapter III of the 1974 SOLAS Convention

III

For cargo ships: along with the documents specified in Section I of Part II, the following documents are required:

1

Bulk carrier booklet

x

x

- Regulation 7, Chapter VI and Regulation 8, Chapter XII of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

- QCVN 54:2015/BGTVT

Applicable to bulk carriers

2

Grain carrier booklet

x

x

- Regulation 9 Chapter VI of the 1974 SOLAS Convention

- 1991 International Code for the Safe Carriage of Grain in Bulk 1991

Applicable to cargo ships carrying grain

3

Enhanced Survey Report File

x

x

Regulation 2 Chapter XI-1 of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to bulk carriers

4

Cargo information

x

Regulation 2 Chapter VI and Regulation 10 Chapter XII of the 1974 SOLAS Convention

Applicable to ships of 500 GT and upwards, except for cargo ships carrying liquids in bulk and cargo ships carrying gases in bulk

5

Ship structure access manual

x

x

- Regulation 3-6 Chapter II-1 of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to bulk carriers of 20,000 GT and upwards constructed from January 01, 2006

6

Stability computer document

x

- Regulation 11.3 Chapter XII of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to bulk carriers of less than 150 m in length constructed on or after July 01, 2006

7

Loading instrument

x

x

- Regulation 11.1 Chapter XII of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to bulk carriers and container ships of 100 m in length and upwards

IV

Ships carrying dangerous and noxious cargoes: along with the documents specified in Section I of Part II, the following documents are required:

A

For oil tankers:

1

Subdivision and stability booklet

x

x

- Regulation 28 Appendix I of the MARPOL Convention

- QCVN 26:2018/BGTVT

The booklet may be incorporated in the stability information and damage stability information

2

Oil Record Book Part II

x

x

- Regulation 36 of Appendix I of the MARPOL Convention

- QCVN 26:2018/BGTVT

3

Operational manual for oil discharge monitoring (ODM) and control system

x

x

- Regulation 15 Appendix I of the MARPOL Convention

- QCVN 26:2018/BGTVT

4

Record of oil discharge monitoring and control system for the last ballast voyage

x

x

- Regulation 15(3)(a) Appendix I of the MARPOL Convention

- QCVN 26:2018/BGTVT

5

Dedicated clean ballast tank operation manual

x

x

Regulation 18 Appendix I of the MARPOL Convention

- QCVN 26:2018/BGTVT

6

Crude oil washing operations and equipment manual

x

x

- Regulation 33 Appendix I of the MARPOL Convention

- QCVN 26:2018/BGTVT

7

Condition Assessment Scheme (CAS) Statement of Compliance

x

x

- Resolution MEPC.95(46) of International Maritime Organization (IMO)

- QCVN 26:2018/BGTVT

Applicable to single hull oil tankers

8

Enhanced Survey Report File

x

x

- Regulation 2 Chapter XI-1 of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

9

Inert gas system instruction manual

x

x

Article 2.4.4 of the 2000 International Code for Fire Safety Systems (2000 FSS Code)

- QCVN 21:2015/BGTVT

Applicable to ships required to be equipped with inert gas system

10

Ship-to-Ship Oil Transfer Plan (STS plan)

x

x

- Regulation 41 Appendix I of the MARPOL Convention

- QCVN 26:2018/BGTVT

Applicable to all oil tankers of 150 GT and upwards that perform the ship-to-ship oil transfer plan

11

Volatile Organic Compounds (VOC) Management Plan

x

x

Regulation 15 Appendix VI of the MARPOL Convention

- QCVN 26:2018/BGTVT

Applicable to all crude oil tankers

12

Ship structure access manual

x

x

- Regulation 3-6 Chapter II-1 of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to ships of 500 GT and upwards constructed from January 01, 2006

13

Loading instrument

x

x

- Regulation 11.1 Chapter XII of the 1974 SOLAS Convention

- QCVN 21:2015/BGTVT

Applicable to ships of 100 m  in length and upwards

14

Stability computer document

x

x

- Regulation 28(6) Appendix I of the MARPOL Convention

- QCVN 26:2018/BGTVT

15

Material Safety Data Sheet (MSDS)

x

Regulation 5-1 Chapter VI of the 1974 SOLAS Convention

B

Applicable to ships carrying dangerous chemicals in bulk and ships carrying noxious liquid substances in bulk:

1

Cargo Record Book

x

x

Regulation 15 Appendix II of the MARPOL Convention

- QCVN 26:2018/BGTVT

Applicable to ships carrying noxious liquid substances in bulk

2

Procedures and Arrangements Manual

x

x

- Regulation 14 Appendix II of the MARPOL Convention

- Resolution MEPC.18(22) of IMO

- QCVN 26:2018/BGTVT

Applicable to ships carrying noxious liquid substances in bulk

3

Shipboard Marine Pollution Emergency Plan (SMPEP)

x

x

- Regulation 17 Appendix II of the MARPOL Convention

- QCVN 26:2018/BGTVT

Ships of 150 GT and upwards carrying noxious liquid substances in bulk

4

Inert gas system instruction manual

x

x

Article 2.4.4 of the 2000 FSC Code

- QCVN 21:2015/BGTVT

Applicable to ships equipped with inert gas system

5

Stability computer document

x

x

- MSC.369(93)

- MSC.370(93)

- QCVN 21:2015/BGTVT

C

Applicable to ships carrying dangerous goods and noxious substances in packaged form:

1

Special list or manifest setting forth noxious substances on board and the location thereof

x

x

x

Point 2 Regulation 5 Appendix III of the MARPOL Convention

2

Detailed stowage plan, which identifies by class and sets out the location of all dangerous goods on board 

x

x

x

Point 2 Regulation 4 Chapter VII of the 1974 SOLAS Convention

V

High-speed crafts: along with the documents specified in Section I, the following documents are required:

High-Speed Craft Operation Manual

x

Article 1.12 of the 2000 HSC Code

No.

Certificate/Document

Reference

Note

1

Registration Certificate

2015 Vietnam Maritime Code

2

Classification Certificate

QCVN 21:2015/BGTVT

3

Safety Compliance Certificate

IMO MSC/Circular.981

Only applicable to submersibles

4

Operations manual

QCVN 21:2015/BGTVT

No.

Certificate

Reference

Note

1

Registration Certificate

2015 Vietnam Maritime Code

2

Classification Certificate

- Article 6 of the Minister of Transport’s Circular No. 33/2011/TT-BGTVT dated April 19, 2011

- QCVN 48:2012/BGTVT

- QCVN 70:2014/BGTVT

3

International Tonnage Certificate

Article 7 of the International Convention on Tonnage Measurement of Ships, 1969 (1969 Tonnage Convention)

4

International Load Line Certificate

Article 16 of the International Convention on Load Lines, 1966 (1966 LL Convention)

5

International Load Line Exemption Certificate

Article 16 of the 1966 LL Convention

6

International Oil Pollution Prevention Certificate

Regulation 7 Appendix I of the International Convention for the Prevention of Pollution from Ships, 1973/1978 (MARPOL 73/78 Convention)

7

Mobile offshore unit Safety Certificate

Article 1.6 of the Code for the Construction and Equipment of Mobile offshore units (MODU Code)

Such Certificate is also granted to floating storage and offloading units

8

International Sewage Pollution Prevention Certificate

Regulations 5 Appendix IV of the MARPOL 73/78 Convention

9

International Air Pollution Prevention Certificate

- Regulations 6 Appendix VI of the MARPOL 73/78 Convention

- QCVN 26:2018/BGTVT

10

Engine International Air Pollution Prevention Certificate

- Regulations 13 Appendix VI of the MARPOL 73/78 Convention

- QCVN 26:2018/BGTVT

Applicable to engines with a power output higher than 130 kW which are installed on a floating storage and offloading unit/mobile offshore unit constructed from January 01, 2000 or those undergoing major conversion from January 01, 2000

11

Certificate of Inspection Result

- 2015 Law on Occupational Safety and Health

- Clause 8 Article 15 of Government’s Decree No. 44/2016/ND-CP dated May 15, 2016

- QCVN 48:2012/BGTVT

- QCVN 70:2014/BGTVT

- QCVN 67:2018/BGTVT

- QCVN 97:2016/BGTVT

- QCVN 102:2018/BGTVT

Granted to lifting appliances, pressure vessels and boilers installed on mobile offshore units/floating storage and offloading units.

12

Safety Management Certificate

QCVN 71:2013/BGTVT

Not applicable to non-self-propelled mobile offshore units

13

Qualification Certificate (copy)

QCVN 71:2013/BGTVT

Not applicable to non-self-propelled mobile offshore units

14

Ship Sanitation Control Certificate or Ship Sanitation Control Exemption Certificate

- 2005 International Health Regulations

- Government’s Decree No. 89/2018/ND-CP dated June 25, 2018

15

Minimum Safe Manning Certificate

- Regulation 11.10 of the MODU Code

- 2015 Vietnam Maritime Code

16

International Anti-fouling System Certificate

Article 10 of the International Convention on the Control of Harmful Anti-fouling Systems on Ships

17

 LRIT Conformance Test Certificate

Article 4 of the Prime Minister’s Decision No. 62/2014/QD-TTg dated November 06, 2014

Only applicable to non-self-propelled mobile offshore units and floating storage and offloading units operating along international routes

18

International Ship Security Certificate

Clause 3.1 Article 3 and Clause 19.2 Article 19 Part A of the International Ship and Port Facility Security Code

Applicable to mobile offshore units operating along international routes

No.

Document

Reference

Note

A. License

1

Ship Station License

Law on Radio Frequencies

B. Types of logbooks and books

1

Construction portfolio

Regulation 2.13 of the MODU Code

2

Operating manual

Regulation 14.1 of the MODU Code

3

Access manual

Regulation 2.2.3 of the MODU Code

This manual may be separately prepared or incorporated in the operating manual;

Not applicable to mobile offshore units applying the 1979 or 1989 MODU Code.

4

Maritime logbook

- Regulation 14.14 of the MODU Code

- 2015 Vietnam Maritime Code

5

Engine Logbook

- Regulation 11.10 of the MODU Code

- 2015 Vietnam Maritime Code

Only applicable to self-propelled floating storage and offloading units and mobile offshore units

6

Oil Record Book Part I

Regulations 17 Appendix I of the MARPOL 73/78 Convention

7

Radio logbook

Regulation 11.3 of the MODU Code

Only applicable to self-propelled floating storage and offloading units and mobile offshore units

8

Life-saving training and drill logbook

- Regulation 14.14 of the MODU Code

 - 2015 Vietnam Maritime Code

9

Fire training and drill logbook

- Regulation 14.14 of the MODU Code

- 2015 Vietnam Maritime Code

10

Garbage disposal instructions

Regulation 10 Appendix V of the MARPOL Convention

11

Garbage Management Plan

- Regulation 10 Appendix V of the MARPOL Convention

- QCVN 26:2018/BGTVT

12

Garbage Record Book

- Regulation 10 Appendix V of the MARPOL Convention

- QCVN 26:2018/BGTVT

13

Register of lifting appliances

- QCVN 48:2012/BGTVT

- QCVN 70:2014/BGTVT

- QCVN 97:2016/BGTVT

C. Technical documents and guidance

1

Fire control plan

- Regulation 9.18 of the MODU Code

- QCVN 48:2012/BGTVT

- QCVN 70:2014/BGTVT

2

Muster List

- Regulation 14.9 of the MODU Code

- 2015 Vietnam Maritime Code

3

Stowage booklet

- Regulation 10 of the 1966 LL Convention

- QCVN 48:2012/BGTVT

- QCVN 70:2014/BGTVT

4

Fire safety training manual

Regulation 14.11 of the MODU Code