Circular No. 137/2007/TT-BTC dated November 28, 2007 of the Ministry of Finance guiding levels of expense for the creation of electronic information

CIRCULAR

GUIDING LEVELS OF EXPENSE FOR THE CREATION OF ELECTRONIC INFORMATION

Pursuant to the Governments Decree No. 60/2003/ND-CP of June 6, 2003, detailing and guiding the implementation of the Law on the State Budget;
Pursuant to the Governments Decree No. 64/2007/ND-CP of April 10, 2007, on the application of information technology to the operation of state agencies:
Pursuant to the Governments Decree No. 77/2003/ND-CP of July 1, 2003. defining the functions, tasks. powers and organizational structure of the Ministry of Finance:
In order to meet practical requirements, the Ministry of Finance guides levels of expense for the creation of electronic information as follows;

Part I

GENERAL PROVISIONS

1. Subjects of application:

This Circular applies to administrative agencies, public non-business units and other agencies and organizations that use state budget funds for the creation of electronic information on computer networks in ministries, central agencies and localities.

Creation of electronic information on a computer network means the creation of databases and supply of information on that network for the transmission and receipt of information in service of managerial and professional activities of administrative agencies and public non-business units of the State. Electronic information creation results are subject lo approval by heads of agencies or units before they can be applied.

2. Scope of application:

The expense levels specified in this Circular are used to calculate expenses for hiring individuals or organizations outside agencies or units to perform jobs of creating electronic information on computer networks.

Cadres, civil servants and employees who perform overtime jobs of creating electronic information on computer networks may receive overtime pays as prescribed in Joint Circular No. 08/2005ATLT-BNV-BTC of January 5, 2005, of the Ministry of Finance and the Ministry of Home Affairs, guiding the payment for night-time and overtime jobs of cadres, civil servants and employees.

Part II

SPECIFIC PROVISIONS

I. EXPENSES:

1. Expense for entry of data;

2. Expense for establishment of hypertext webs;

3. Expense for creation of electronic information based on available data.

II. EXPENSE LEVELS:

1. For data entry:

a/ Entry of structured data: The maximum expense level is VND 250/field (or bulletin item) included in records corresponding to different criteria to meet management requirements.

b/ Entry of unstructured data: The maximum expense level is VND 7,800/page, equivalent to 46 lines x 70 characters/line (depending on the actual pages and specific requirements on data examination), including the editing of information. Page formats and formatting techniques comply with Joint Circular No. 55/2005/TTLT-BNV-VPCP of May 6, 2005, of the Ministry of Home Affairs and the Government Office, guiding document formats and formatting techniques.

2. For creation of hypertext webs: A hypertext web is a form of data described in the hypertext markup language (HTML), permitting the establishment of links to other resources in a network. A hypertext web takes the following forms:

a/ Simple hypertext web, including documents principally aiming to express information. The maximum expense level is VND 7,800/A4 page of original document included in a hypertext web (unstructured documents shall be converted into hypertext webs, depending on their complexity).

b/ Complicated hypertext web, including documents using the HTMLs advanced marking properties, creating a friendly, artistic and easy-to-use interface helping users search and use information in the most effective manner. The maximum expense level is VND 28,100 (depending on the complexity of the artistic layout, images, advanced technologies used, complex links).

c/ The expense levels specified at Items a and b, Point 2, Section II, Part II of this Circular exclude expenses for interface design or whole-page structure).

3. For creation of electronic information in a foreign language, the expense levels may be increased by between 10% and 30% as appropriate.

4. For creation of electronic information from available electronic data, the maximum expense level is equal to 15% of the level of expense for the first-time creation of information prescribed in this Circular.

5. For creation of electronic information from available printed data:

a/ If peripheral equipment is used for scanning available printed data (conversion of data in printed documents into data in image files), and a special software is used for converting information in image files into information in text files (edited), the maximum expense level is equal to 15% of the Ievel of expense for entry of unstructured data specified at Item b, Point 1, Part II of this Circular.

b/ If peripheral equipment is used for digitalizing photos and storing those images in files for use in texts or hypertexts: The maximum expense level is equal to one-third (1/3) of the expense level specified at Item a. Point 5, Section II. Part II of this Circular.

6. Heads of units shall, based on their funds and actual needs, consider and decide on specific expense levels which, however, must not exceed the expense levels specified in this Circular. Based on the decided expense levels and work volumes, heads of units may apply package payment for each work volume. This mode of payment must be publicized in units and stated in expenditure regulations of the units.

III. MANAGEMENT, USE. PAYMENT AND SETTLEMENT OF FUNDS:

Funds for the creation of electronic information shall be included in agencies or units annual estimates of state budget expenditures. Particularly in 2007, ministries, central agencies and localities shall manage, use, pay and settle funds according to their allocated state budget estimates.

Payment and settlement must be made on the basis of valid invoices and documents according to current regulations.

Part III

ORGANIZATION OF IMPLEMENTATION

This Circular takes effect 15 days after its publication in CONG BAO and replaces the Finance Ministry’s Circular No. 111/1998/TT-BTC of August 3, 1998. guiding levels of expense for the creation of electronic information in the information technology domain.

Any difficulties or problems arising in the course of implementation should be reported by agencies and units to the Ministry of Finance for study and solution.