THE MINISTRY OF JUSTICE
-------- No. 12/2012/TT-BTP | SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------- Hanoi, November 07, 2012 |
CIRCULAR
PROVIDING SOME FORMS USED IN THE ORGANIZATION AND OPERATION OF ARBITRATION
Pursuant to the Law on Commercial Arbitration June 17th2010;
Pursuant to the Government s Decree No. 63/2011/NĐ-CP dated July 28th2011, detailing and guiding the implementation of a number of articles of the Law on Commercial Arbitration;
Pursuant to the Government s Decree No. 93/2008/NĐ-CP dated August 22nd2008, defining the functions, tasks, powers and organizational structure of the Ministry of Justice.
For the purpose of uniformly managing and using the forms for arbitration, the Ministry of Justice provides and guides the use of the forms for the organization and operation of arbitration as follows:
Article 1. Scope of regulation
This Circular provides some forms used in the organization and operation of commercial arbitration (hereinafter referred to as forms)
Article 2. Form users
Vietnamese citizens qualified for being arbitrators that apply for establishing arbitration centers.
The Services of Justice of central-affiliated cities and provinces (hereinafter referred to as Services of Justice)
Arbitration centers, branches of arbitration centers, foreign arbitral institutions, branches and representative offices of foreign arbitral institutions in Vietnam that carry out administrative procedures relevant to the arbitral practice in Vietnam.
Article 3. The forms enclosed with this Circular
1. Issuing 29 forms in the list below:
No. | Form name | Symbol |
1. | The Charter of the arbitration center; | Form No. 01/TP-TTTM |
2. | The application for establishing an arbitration center; | Form No. 02/TP-TTTM |
3. | The application for establishing a branch/representative office in Vietnam of a foreign arbitral institution; | Form No. 03/TP-TTTM |
4. | The application for commencing the operation of an arbitration center; | Form No. 04/TP-TTTM |
5. | The application for commencing the operation of the branch/representative office in Vietnam of a foreign arbitral institution; | Form No. 05/TP-TTTM |
6. | The Certificate of registration of the arbitration center; | Form No. 06/TP-TTTM |
7. | The Certificate of registration of a branch of an arbitration center; | Form No. 07/TP-TTTM |
8. | The Certificate of registration of a branch in Vietnam of a foreign arbitral institution; | Form No. 08/TP-TTTM |
9. | The application for adjusting the License for establishment of the arbitration center/branch in Vietnam of a foreign arbitral institution; | Form No. 09/TP-TTTM |
10. | The application for adjusting the Certificate of registration of the arbitration center/branch in Vietnam of a foreign arbitral institution; | Form No. 10/TP-TTTM |
11. | The application for reissuing the License for establishment of the arbitration center, branch/representative office in Vietnam of a foreign arbitral institution; | Form No. 11/TP-TTTM |
12. | The application for reissuing the Certificate of registration of the arbitration center/branch of an arbitration center/branch in Vietnam of a foreign arbitral institution; | Form No. 12/TP-TTTM |
13. | The Announcement about the establishment of a representative office of an arbitration center/representative office in Vietnam of a foreign arbitral institution; | Form No. 13/TP-TTTM |
14. | The Announcement about the establishment of a branch/representative office of an arbitration center overseas; | Form No. 14/TP-TTTM |
15. | The Announcement about the replacement of the legal representative, the branch manager, the change of the location of the arbitration center/branch in Vietnam of a foreign arbitral institution within a central-affiliated city or a province; | Form No. 15/TP-TTTM |
16. | The Announcement about the replacement manager of the representative office, the location of the representative office in Vietnam of a foreign arbitral institution within a central-affiliated city or a province; | Form No. 16/TP-TTTM |
17. | The Announcement about the change of the location of the arbitration centers, branch of an arbitration center; branch/representative office in Vietnam of a foreign arbitral institution to another central-affiliated city or a province; | Form No. 17/TP-TTTM |
18. | The Announcement about the change of the List of Arbitrators of an arbitration center/branch in Vietnam of a foreign arbitral institution; | Form No. 18/TP-TTTM |
19. | The Announcement about the shutdown of the arbitration center/branch, representative office of an arbitration center/branch, representative office in Vietnam of a foreign arbitral institution; | Form No. 19/TP-TTTM |
20. | The Annual report of the arbitration center on the organization and operation of arbitration; | Form No. 20/TP-TTTM |
21. | The annual report of the branch/representative office in Vietnam of a foreign arbitral institution on the organization and operation of arbitration; | Form No. 21/TP-TTTM |
22. | The annual report of the Service of Justice on the organization and operation of arbitration | Form No. 22/TP-TTTM |
23. | The annual report of the arbitration center/branch, representative office in Vietnam of a foreign arbitral institution on its shutdown; | Form No. 23/TP-TTTM |
24. | The List of arbitrators sent to the Ministry of Justice for announcement; | Form No. 24/TP-TTTM |
25. | The Logbook of labor contracts; | Form No. 25/TP-TTTM |
26. | The Logbook of dispute settlement; | Form No. 26/TP-TTTM |
27. | The Logbook of arbitrators; | Form No. 27/TP-TTTM |
28. | The Logbook of complaint and denunciation settlement; | Form No. 28/TP-TTTM |
29. | The Logbook of arbitration fee; | Form No. 29/TP-TTTM |
2. The forms provided in Clause 1 this Article are designed on A4 paper, 05 forms of logbooks are designed on A3 paper.
Article 4. The sample charter of an arbitration center
The charter of an arbitration center is compiled based on Article 7 of the Government s Decree No. 63/2011/NĐ-CP dated July 28th2011, detailing and guiding the implementation of a number of articles of the Law on Commercial Arbitration; the structures of chapters, articles, clauses, points, and the document format are provided in Form No. 01/TP-TTTM enclosed with this Circular.
The draft charter of the arbitration center approved by the Ministry of Justice shall be issued together with the Decision of the Minister of Justice, and bear the Minister’s stamp.
Article 5. Posting and printing forms
1. The forms provided in Article 3 of this Circular shall posted on the website of the Ministry of Justice.
2. Services of Justice, arbitration centers, branches of arbitration centers, foreign arbitral institutions, branches and representative offices of foreign arbitral institutions in Vietnam, the individuals that shall enter the website of the Ministry of Justice (www.moj.gov.vn) to print and use the form provided in Article 3 of this Circular.
Article 6. The rules for filling logbooks, using forms, depositing reports, documents, and logbooks
The forms provided in Clause 1 Article 3 of this Circular must be used properly, the information requested in the form must be completely, clearly, and accurately provided. It is prohibited to change the content and structure of the forms.
The logbooks are made every year. The logbooks made on computers must be monthly printed, and each page thereof must bear the stamp of the arbitral institution. The legal representative of the arbitral institution shall sign and put on the stamp at the end of the logbook.
The information must be accurate, the writing must be clear, without abbreviating and erasing, and written using the same kind of ink. The information may be entered on a computer.
The logbook must be written continuously without blank pages, all pages must bear the overlapping stamps.
The logbook must be numbered from 01 until the end of the year; if a new logbook is used before the year’s end, it must be numbered from the last ordinal number of the previous book, not from 01.
The reports, documents, and logbooks must be deposited as prescribed by law.
Article 7. Reporting regime
1. Annually, the arbitration centers, branches and representative offices of foreign arbitral institutions in Vietnam shall report the organization and operation of arbitration to the Services of Justice where their offices are situated, using the form No. 20/TP-TTTM, and the form No. 21/TP-TTTM enclosed with this Circular. The reports must be sent before October 10thevery year. The annual report starts from October 01stof the previous year to September 30thof the succeeding year.
2. Annually, Services of Justice shall report the local organization and operation of arbitration to the People’s Committees of central-affiliated cities and provinces and the Ministry of Justice, using the form No. 22/TP-TTTM enclosed with this Circular. The reports must be periodically sent before October 15thevery year. The annual report starts from October 01stof the previous year to September 30thof the succeeding year.
Apart from the periodic reports, Services of Justice may send irregular reports on the local organization and operation of arbitration at the request of the People’s Committees of central-affiliated cities and provinces and the Ministry of Justice.
Article 8. Effects
This Circular takes effect on December 25th2012.
Organizations and individuals are recommended to send feedbacks on the difficulties arising during the course of implementation to the Ministry of Justice for guidance and settlement./.
| FOR THE MINISTER
DEPUTY MINISTER
Nguyen Duc Chinh |
| Form No. 01/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP) |
NAME OF THE ARBITRATION CENTER
------- | SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
--------------- |
CHARTER
OF THE ARBITRATION CENTER;
Chapter I
GENERAL REGULATIONS
This Chapter deals with the name of the arbitration center, its abbreviated name, its name in foreign languages; the head office; the legal status; the sectors and targets of operation; the operation period.
Chapter II
ORGANIZATIONAL STRUCTURE
This Chapter deals with the Executive Board (including the President, the Vice President(s), and may be a General Secretary appointed by the President of the arbitration center), the Secretary Board of the arbitration center, the legal representative of the arbitration center, the rights and obligations of the legal representative; the establishment of branches and representative office of the arbitration center; the mechanism for managing and settling internal dispute of the arbitration center; its restructuring, dissolution, and shutdown..
Chapter III
THE ARBITRATORS
This Chapter deals with the list of founders of the arbitration center, the method of changing the founders of the arbitration center; the standards and conditions for employing arbitrators; the rights and obligations of arbitrators, the code of ethics for arbitrators; the regime for commendation and disciplinary actions; the exclusion of arbitrators.
Chapter IV
THE FINANCE
This Chapter deal with the facilities, the financial resources (specify the method of mobilizing contributed capital (if any), the proportion of contributed capital, and capital transfer); the method for announcing and posting the arbitration fee of the arbitration center: the financial regime of the arbitration center.
Chapter V
THE PROCEDURES FOR ANNOUNCING THE ARBITRAL PROCEEDINGS AND OTHER REGULATIONS
This Chapter deals with the regulations on the procedures for announcing the rules for arbitral proceedings of the arbitration center; the regime for depositing documents, papers and other issues related to the organization and operation of the center.
Chapter VI
IMPLEMENTATION PROVISIONS
This Chapter deals with the procedure for ratifying, amending, and supplementing the charter, and the conditions of validity of the Charter. The Meeting that ratifies the Charter must be recorded in writing. The adopted Charter must be signed by the founders of the arbitration center.
The Charter does not bear the position and signature of the legal representative of the arbitration center.
Write this sentence at the end of the Charter: “This Charter has been adopted by all founders of the arbitration center on …. and takes effect after it is approved by the Ministry of Justice.”
Notes:
- The format of the chapter” the font, font size, style, and layout must comply with the Circular No. 01/2011/TT-BNV dated January 19th2011 of the Ministry of Internal Affairs, guiding the format and layout of administrative documents. Example: The ordinal numbers and names are in lower cases, the font size is 13 or 14, the text is bold and straight. The Chapter names are in upper cases, the font size is 13 or 14, the text is bold and straight.
Form No. 03/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP)
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------
APPLICATION FOR ESTABLISHING A BRANCH/REPRESENTATIVE OFFICE IN VIETNAM OF A FOREIGN ARBITRAL INSTITUTION
To: The Ministry of Justice
Name of the foreign arbitral institution:
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
Abbreviated name (if any):
………………………………………………………………………………………………
Nationality of the foreign arbitral institution: ……………………………………………
………………………………………………………………………………………………
Address of the head office:
………………………………………………………………………………………………
………………………………………………………………………………………………
Scope of operation: ………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
Telephone: ………………………………… Fax: ………………………………………
Email: ……………………………………… Website: (if any) …………………………
Legal representative:
Full name: …………………………………………………………………………………
Position: ……………………………………………………………………………………
Nationality: …………………………………………………………………………………
Applying for the establishment of a branch/representative office in Vietnam of a foreign arbitral institution. In particular:
1. Name of the branch/representative office in Vietnam of a foreign arbitral institution: ……………………..
………………………………………………………………………………………………
………………………………………………………………………………………………
Abbreviated name (if any):
Business name in English: ………………………………………………………………
2. Location of the branch/representative office: (specify the address, street, ward/commune, district, province/city):
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
3. Scope of operation of the branch/representative office:
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
4. Manager of the branch/representative office:
Full name: ………….. Date of birth: ……………………….. Gender: …………………
Nationality: …………………………………………………………………………………
Passport/ID number: …………………………………………………………………..
Date of issue: ………..………………………………….. Issuing agency: …………………………………………………..
5. Operation period:
…………………………………………………………………………………………………
We are committed to take full responsibility for the truthfulness and accuracy of the information provided in this application and the documents enclosed herewith; strictly abide by Vietnam’s law relevant to arbitral practice.
The enclosed documents:
1.……………………………………………………………………………………………
2. ……………………………………………………………………………………………
………………………………………………………………………………………………
| [Location, date]:……………………………..
Legal representative of the foreign arbitral institution
(Signature, Full name, and Stamp) |
Form No. 05/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP)
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------
APPLICATION FOR COMMENCING THE OPERATION OF THE BRANCH OF AN ARBITRATION CENTER/BRANCH IN VIETNAM OF A FOREIGN ARBITRAL INSTITUTION
To: The Service of Justice of: ………………….
Name of the arbitration center/branch in Vietnam of a foreign arbitral institution:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
Address of the head office:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
Telephone: ………………………………………. Fax: ……………………………………
Email: …………………………………............... Website (if any): ………………………
The License for establishment No. ……………………………………………………………………………….
Issued by the Ministry of Justice on: ……………………………….. At: …………………………………………
Applying for commencing the operation of the branch of an arbitration center/branch in Vietnam of a foreign arbitral institution. In particular:
1. Name of the Branch:
………………………………………………………………………………………………
Abbreviated name: ………………………………………………………………………
Business name in English (if any):
………………………………………………………………………………………………
2. Name of the Branch:
Address: ……………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
Telephone: …………………………………… Fax: …………………… Email: ………
3. Branch Manager:
Full name: …………………………………………………… Gender: …………………
Date of birth: …………………….. Telephone: ……………….. Email: ………………
Passport/ID number: …………… issued by ……………… on ………………………
4. Scope of operation of the branch:
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
We are committed to take full responsibility for the truthfulness and accuracy of the information provided in this application; do business in accordance with the Certificate, the law, and take responsibility for all activities of the branch.
The enclosed documents:
1……………………………………………………………………………………………
2 ……………………………………………………………………………………………
………………………………………………………………………………………………
| [Location, date]:……………………………..
Legal representative of the arbitration center/Manager of the branch in Vietnam of the foreign arbitral institution
(Signature, Full name, and Stamp) |
Form No. 09/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP)
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------
APPLICATION FOR ADJUSTING THE LICENSE FOR ESTABLISHMENT OF THE ARBITRATION CENTER/BRANCH IN VIETNAM OF A FOREIGN ARBITRAL INSTITUTION
To: The Ministry of Justice
Name of the arbitration center/branch in Vietnam of a foreign arbitral institution:
…………………………………………………………………………………………………
Abbreviated name (if any): …………………………………………………………………
The License for establishment No. …………………….. issued by the Ministry of Justice on ……………………………….
Address of the office: ………………………………………………………………………
Telephone: ………………………………………. Fax: ……………………………………
Email: …………………………………...............Website (if any): ………………………
Applying for adjusting the License for establishment of the arbitration center. In particular:
1 ………………………………………………………………………………………………
2. ………………………………………………………………………………………………
…………………………………………………………………………………………………
We are committed to take full responsibility for the truthfulness and accuracy of the information provided in this application and the documents enclosed herewith; strictly abide by all Vietnam’s laws relevant to arbitral practice.
The enclosed documents:
1 ………………………………………………………………………………………………
2 ………………………………………………………………………………………………
3. ………………………………………………………………………………………………
…………………………………………………………………………………………………
| [Location and date]: ………………………..
Legal representative of the arbitration center/Manager of the Branch in Vietnam of the foreign arbitral institution
(Signature, Full name, and Stamp) |
Form No. 10/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP)
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------
APPLICATION FOR ADJUSTING THE CERTIFICATE OF REGISTRATION OF THE ARBITRATION CENTER/BRANCH IN VIETNAM OF A FOREIGN ARBITRAL INSTITUTION
To: The Service of Justice of: ………………….
Name of the arbitration center: ……………………………………………………………
Abbreviated name (if any): …………………………………………………………………
The License for establishment No. ………………………………………………………………………………
Issued by the Ministry of Justice on …………………………………. at ………………………………………
Address of the office: ………………………………………………………………………
Telephone: ………………………………………. Fax: ……………………………………
Email: …………………………………............... Website (if any): ………………………
Applying for adjusting the Certificate of registration of the arbitration center. In particular:
1 ………………………………………………………………………………………………
2 ………………………………………………………………………………………………
3 ………………………………………………………………………………………………
We are committed to take full responsibility for the truthfulness and accuracy of the information provided in this application and the documents enclosed herewith; strictly abide by all Vietnam’s laws relevant to arbitral practice.
The enclosed documents:
1 ………………………………………………………………………………………………
2 ………………………………………………………………………………………………
…………………………………………………………………………………………………
| [Location and date] …………………………..
Legal representative of the arbitration center/Manager of the Branch in Vietnam of the foreign arbitral institution
(Signature, Full name, and stamp) |
Form No. 11/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP)
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------
APPLICATION FOR REISSUING THE LICENSE FOR ESTABLISHMENT OF THE ARBITRATION CENTER, BRANCH/REPRESENTATIVE OFFICE IN VIETNAM OF A FOREIGN ARBITRAL INSTITUTION
To: The Ministry of Justice
Name of the arbitral institution:
…………………………………………………………………………………………………
Abbreviated name (if any):
…………………………………………………………………………………………………
The License for establishment No. ………………………………………………………..
Issued by the Ministry of Justice on ……………………… at ……………………………
Nationality: ……………………………………………………………………………………
Applying for reissuing the License for establishment of the arbitration center, branch/representative office in Vietnam of the foreign arbitral institution. In particular:
1. Name of the Arbitration Center, branch/representative office in Vietnam of the foreign arbitral institution:
…………………………………………………………………………………………………
Abbreviated name (if any):
…………………………………………………………………………………………………
Business name in English (if any):
…………………………………………………………………………………………………
2. Address of the office: (specify the address, street, ward/commune, district, province/city):
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
3. Scope of operation:
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
4. Legal representative:
Full name: ………………………… Date of birth: ……………………. Gender: ………
Position: ……………………………………………………………………………………
Nationality: …………………………………………………………………………………
Passport/ID number: ………………………………………………………………….
Issued by: ……………………….. on ……………………………… at ........................
5. Reasons for the reissue:
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
We are committed to take full responsibility for the truthfulness and accuracy of the information provided in this application and the documents enclosed herewith; strictly abide by Vietnam’s law relevant to arbitral practice.
The enclosed documents:
1.……………………………………………………………………………………………
2. ……………………………………………………………………………………………
………………………………………………………………………………………………
| [Location, date]:……………………………..
Legal representative of the arbitration center, branch/representative office in Vietnam of a foreign arbitral institution
(Signature, Full name, and Stamp) |
Form No. 12/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP)
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------
THE APPLICATION FOR REISSUING THE CERTIFICATE OF REGISTRATION OF THE ARBITRATION CENTER/BRANCH OF THE ARBITRATION CENTER/BRANCH IN VIETNAM OF A FOREIGN ARBITRAL INSTITUTION
To: The Service of Justice of: ………………….
Name of the arbitral institution:
………………………………………………………………………………………………
Abbreviated name (if any):
………………………………………………………………………………………………
The Certificate of registration No. ………………………………………………………
Issued by the Service of Justice on: ………………….…………………………………
Address of the office: ………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
Applying for reissuing the Certificate of registration of the arbitration center/branch of an arbitration center/branch of an arbitral institution in Vietnam. In particular:
1. Name of the arbitration center/branch of an arbitration center, branch in Vietnam of a foreign arbitral institution:
………………………………………………………………………………………………
Abbreviated name (if any):
………………………………………………………………………………………………
Business name in English (if any):
………………………………………………………………………………………………
………………………………………………………………………………………………
2. Address of the office: (specify the address, street, ward/commune, district, province/city):
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
3. Scope of operation:
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
4. Legal representative:
Full name: ………………………………………. Gender: ………………………………
Position: ……………………………………………………………………………………
Date of birth: ……………………………………. Nationality: …………………………
Passport/ID number: ………………………………………………………………….
Issued by: …………………………………. on ……………………… at ………………
Address of the permanent residence:
………………………………………………………………………………………………
………………………………………………………………………………………………
Address of the current residence: ...............................................................................................................
………………………………………………………………………………………………
………………………………………………………………………………………………
We are committed to take full responsibility for the truthfulness and accuracy of the information provided in this application and the documents enclosed herewith; strictly abide by Vietnam’s law relevant to arbitral practice.
The enclosed documents:
1. ……………………………………………………………………………………………
2. ……………………………………………………………………………………………
………………………………………………………………………………………………
| [Location, date]:……………………………..
Legal representative of the arbitration center, branch of an arbitration center, branch in Vietnam of a foreign arbitral institution
(Signature, Full name, and Stamp) |
Form No. 13/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP) |
NAME OF THE ARBITRAL INSTITUTION
------- | SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
--------------- |
No.: ……………… | [Location and date]: ……………………….. |
ANNOUNCEMENT
ABOUT THE ESTABLISHMENT OF AN ARBITRATION CENTER/REPRESENTATIVE OFFICE IN VIETNAM OF A FOREIGN ARBITRAL INSTITUTION
To: The Service of Justice of: ………………….
Name of the Arbitration Center/representative office in Vietnam of the foreign arbitral institution:
………………………………………………………………………………………………
………………………………………………………………………………………………
Business name in English (if any): ………………………………………………………
………………………………………………………………………………………………
The License for establishment No. ……………………………………………………
Issued by the Ministry of Justice on: ………………………… at ……………………
The legal representative of the arbitral institution:
Full name: ………………………………………… Gender: ……………………………
Nationality: …………………………….. Date of birth: …………………………………
Passport/ID number: …………………………………………………………………..
Issued by: …………………………………. on ………………………………. at ………
Address of the permanent residence:
………………………………………………………………………………………………
………………………………………………………………………………………………
Address of the current residence: ………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
We are pleased to announce the establishment of a representative office of the arbitration center/representative office in Vietnam of the foreign arbitral institution. In particular:
1. Name of the representative office:
………………………………………………………………………………………………
Abbreviated name: (if any) ………………………………………………………………
Business name in English (if any): ………………………………………………………
Address of the office:(specify the address, street, ward/commune, district, province/city):
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
Telephone: ……………………………………………. Fax: ……………………………
Email: …………………………………………………. Website: ………………………
3. Scope of operation:
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
4. Manager of the representative office:
Full name: ………………………………………………. Gender: ………………………
Nationality: ………………………………… Date of birth: ………………………………
Passport/ID number: ……………………………………………………………………..
Issued by: ………………………. on ……………………….. at ………………………
Address of the permanent residence: …………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
Address of the current residence: ………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
We are committed to take full responsibility for the truthfulness and accuracy of the information provided in this Announcement and the documents enclosed herewith; strictly abide by Vietnam’s law relevant to arbitral practice.
The enclosed documents:
1. ……………………………………………………………………………………………
2. ……………………………………………………………………………………………
………………………………………………………………………………………………
| Legal representative of the arbitration center/ Manager of the representative office in Vietnam of a foreign arbitral institution
(Signature, Full name, and Stamp) |
Form No. 15/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP) |
NAME OF THE ARBITRAL INSTITUTION
------- | SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
--------------- |
No. ………………… | [Location and date] ………………………….. |
ANNOUNCEMENT*
ABOUT THE REPLACEMENT OF THE LEGAL REPRESENTATIVE, THE CHANGE OF THE LOCATION OF THE ARBITRATION CENTER/BRANCH IN VIETNAM OF A FOREIGN ARBITRAL INSTITUTION WITHIN A CENTRAL-AFFILIATED CITY OR A PROVINCE
To: The Ministry of Justice
Name of the arbitral institution:
…………………………………………………………………………………………………
Abbreviated name (if any): …………………………………………………………………
Business name in English (if any): …………………………………………………………
…………………………………………………………………………………………………
The License for establishment No. ………………………………………………………
Issued by the Ministry of Justice on: ………………………….. at ………………………
The Certificate of registration No. …………………………………………………………
Issued by the Service of Justice of ………………… on …………… at …………………
Telephone: ……………………………………….. Fax: ……………………………………
Email: …………………………………………….. Website (if any): ………………………
Announcing the replacement of the legal representative, the change of the location of the arbitration center/branch in Vietnam of a foreign arbitral institution within a central-affiliated city or a province. In particular:
A. The replacement of the legal representative
1. The current legal representative:
Full name: …………………………….. Gender: …………………………………………
Position: ……………………………………………………………………………………
Date of birth: …………………………………………………….. Nationality: ……………
2. The substitute legal representative:
Full name: …………………………….. Gender: …………………………………………
Position: ……………………………………………………………………………………
Date of birth: …………………………………… Nationality: …………………………
Passport/ID number: …………………………………………………………………
Issued by: ………………………………………… on …………… at ………….…..
Address of the permanent residence: …………………………………………………
Address of the current residence: …………………………………………………….
Telephone: …………………………………. Fax: ……………………………………
Email: ……………………………………………………………………………………
B. The replacement of the office location
1. The current location of the arbitration center/branch in Vietnam of a foreign arbitral institution: (specify the address, street, ward/commune, district, province/city):
……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
Telephone: ……………………………………….. Fax: ………………………………
Email: …………………………………………….. Website: ...................................
2. The new location of the arbitration center/branch in Vietnam of a foreign arbitral institution: (specify the address, street, ward/commune, district, province/city):
……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
Telephone: ……………………………………….. Fax: ………………………………
Email: …………………………………………….. Website: ...................................
We are committed to take full responsibility for the truthfulness and accuracy of the information provided in this Announcement and the documents enclosed herewith; strictly abide by Vietnam’s law relevant to arbitral practice.
The enclosed documents:
1. ……………………………………………………………………………………………
2. ……………………………………………………………………………………………
………………………………………………………………………………………………
| Legal representative of the arbitration center
(Signature, Full name, and Stamp) |
____________
* This form is filled depending on the change of the arbitral institution. For instance: If the arbitral institution only replaces the legal representative without changing the office location, it shall only fill part A. If the arbitral institution changes both the legal representative and the office location, it shall fill both part A and part B of this form.
Form No. 16/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP) |
NAME OF THE REPRESENTATIVE OFFICE IN VIETNAM OF THE FOREIGN ARBITRAL INSTITUTION
------- | SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
--------------- |
No. ……………… | [Location and date] ………………………… |
ANNOUNCEMENT
ABOUT THE REPLACEMENT MANAGER OF THE REPRESENTATIVE OFFICE, THE CHANGE OF THE LOCATION OF THE REPRESENTATIVE OFFICE IN VIETNAM OF THE FOREIGN ARBITRAL INSTITUTION WITHIN A CENTRAL-AFFILIATED CITY OR A PROVINCE
To: | - The Ministry of Justice;
- The Services of Justice of: …………………. * |
Name of the arbitral institution:
………………………………………………………………………………………………
Abbreviated name (if any): ………………………………………………………………
Business name in English (if any): ………………………………………………………
………………………………………………………………………………………………
The License for establishment No. …………………………………………………….
Issued by the Ministry of Justice on ……………………………………………………
Announcing the replacement Manager of the representative office, the change of the location of the representative office in Vietnam of the foreign arbitral institution. In particular:
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
We are committed to take full responsibility for the truthfulness and accuracy of the information provided in this Announcement and the documents enclosed herewith; strictly abide by Vietnam’s law relevant to arbitral practice.
The enclosed documents:
1………………………………………………………………………………………………
2………………………………………………………………………………………………
……………………………………………………………………………………………….
| MANAGER OF THE REPRESENTATIVE OFFICE
(Signature, Full name, and Stamp) |
____________
* The Service of Justice of the central-affiliated city or province where the representative office in Vietnam of the foreign arbitral institution is situated.
Form No. 17/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP) |
NAME OF THE ARBITRAL INSTITUTION
------- | SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
--------------- |
No. …………… | [Location and date] ……………………………………... |
ANNOUNCEMENT
ANNOUNCEMENT ABOUT THE CHANGE OF THE LOCATION OF THE ARBITRATION CENTER/BRANCH OF THE ARBITRATION CENTER, BRANCH/REPRESENTATIVE OFFICE IN VIETNAM OF A FOREIGN ARBITRAL INSTITUTION TO ANOTHER CENTRAL-AFFILIATED CITY OR A PROVINCE
To: | - The Ministry of Justice;
- The Services of Justice of: …………………. * |
Name of the arbitral institution:
………………………………………………………………………………………………
Abbreviated name (if any): ………………………………………………………………
Business name in English (if any): ………………………………………………………
………………………………………………………………………………………………
The License for establishment No. ……………………………………………………
Issued by the Ministry of Justice on …………………………………. at ……………
The Certificate of registration No. .........................................................................
Issued by the Service of Justice of ...................... on ………………… at …………
Telephone: ………………………………………. Fax: …………………………………
Email: …………………………………............... Website (if any): ……………………
Announcing the change of the location of the arbitration center/branch of the arbitration center, branch/representative office in Vietnam of a foreign arbitral institution to another central-affiliated city or a province. In particular:
1. The current location of the arbitration center/branch of the arbitration center, branch/representative office in Vietnam of the foreign arbitral institution: (specify the address, street, ward/commune, district, province/city):
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
Telephone: ………………………………………. Fax: …………………………………
Email: …………………………………............... Website: ……………………………
2. The new location of the arbitration center/branch of the arbitration center, branch/representative office in Vietnam of the foreign arbitral institution: (specify the address, street, ward/commune, district, province/city):
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
Telephone: ………………………………………. Fax: …………………………………
Email: …………………………………............... Website: ……………………………
We are committed to take full responsibility for the truthfulness and accuracy of the information provided in this Announcement and the documents enclosed herewith; strictly abide by Vietnam’s law relevant to arbitral practice.
The enclosed documents:
1 ……………………………………………………………………………………………
2 ……………………………………………………………………………………………
………………………………………………………………………………………………
| Legal representative of the arbitral institution
(Signature, Full name, and Stamp) |
____________
* The Service of Justice of the central-affiliated city or province where the arbitral institution registered its operation, and the Service of Justice where the new office is situated.
Form No. 18/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP) |
NAME OF THE ARBITRATION CENTER/FOREIGN ARBITRAL INSTITUTION
------- | SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
--------------- |
No. ………… | [Location and date] ………………………………………. |
ANNOUNCEMENT
ABOUT THE CHANGE OF THE LIST OF ARBITRATORS OF THE ARBITRATION CENTER/BRANCH IN VIETNAM OF A FOREIGN ARBITRAL INSTITUTION
To: The Ministry of Justice
Name of the arbitration center/branch in Vietnam of a foreign arbitral institution:
………………………………………………………………………………………………
Abbreviated name (if any): ………………………………………………………………
Business name in English (if any): ………………………………………………………
………………………………………………………………………………………………
The License for establishment No. ……………………………………………………
Issued by the Ministry of Justice on:……………………………………………………
Address of the office: ………………………………………………………………………
Telephone: ………………………………………. Fax: ……………………………………
Email: …………………………………...............Website (if any): ………………………
Announcing the addition or removal of arbitrators on the list of arbitrators of the arbitration center/branch in Vietnam of the foreign arbitral institution. (More details in the list enclosed herewith).
We are committed to take full responsibility for the truthfulness and accuracy of the information provided in this Announcement and the documents enclosed herewith; strictly abide by Vietnam’s law relevant to arbitral practice.
| Legal representative of the arbitration center/branch in Vietnam of the foreign arbitral institution
(Signature, Full name, and Stamp) |
(The list enclosed with the Announcement of the form No. 18/TP-TTTM)
List of arbitrators of the arbitration center/branch in Vietnam of a foreign arbitral institution
No. | Full name | Year of birth | Gender | Nationality | Passport/ID number/Issuing agency | Profession and qualifications | Date of joining the arbitral institution | Date of being removed from the arbitral institution |
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | |
| | | | | | | | |
| | | | | | | | |
| | | | | | | | |
| | | | | | | | |
| | | | | | | | |
Form No. 19/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP) |
NAME OF THE ARBITRATION CENTER/BRANCE, REPRESENTATIVE OFFICE IN Vietnam OF THE FOREIGN ARBITRAL INSTITUTION
------- | SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
--------------- |
No. …………../ | [Location and date] …………………………….. |
ANNOUNCEMENT
ABOUT THE SHUT DOWN OF THE ARBITRATION CENTER/BRANCH, REPRESENTATIVE OFFICE OF A ARBITRATION CENTER/BRANCH, REPRESENTATIVE OFFICE IN VIETNAM OF A FOREIGN ARBITRAL INSTITUTION
To: | - The Ministry of Justice;
- The Services of Justice of: …………………. * |
Name of the Arbitration Center/Branch/Representative office in Vietnam of the foreign arbitral institution:
…………………………………………………………………………………………………
Abbreviated name (if any): …………………………………………………………………
Business name in English (if any): …………………………………………………………
…………………………………………………………………………………………………
Announcing the shut down of the Arbitration Center/ Branch/Representative office of the arbitration center/Branch/Representative office in Vietnam of the foreign arbitral institution. In particular:
1. Name of the Arbitration Center, Branch/Representative office of the arbitration center/Branch/Representative office in Vietnam of the foreign arbitral institution:
…………………………………………………………………………………………………
Abbreviated name (if any): …………………………………………………………………
Business name in English: …………………………………………………………………
The License for establishment No. ………………………………………………………
Issued by the Ministry of Justice on: ..........................................................................
The Certificate of registration No. …………………………………………………………
Issued by the Service of Justice of …………… on ……………… at …………………
2. Address: (specify the address, street, ward/commune, district, province/city):
…………………………………………………………………………………………………
Telephone: ………………………………………. Fax: ……………………………………
Email: …………………………………...............Website (if any): ………………………
3. Reasons for shutting down:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
We are committed to follow the procedure for shutting down in accordance with current Vietnam’s laws.
The enclosed documents:
1………………………………………………………………………………………………
2 ………………………………………………………………………………………………
…………………………………………………………………………………………………
| Legal representative of the Arbitration Center/Branch/Representative office in Vietnam of the foreign arbitral institution
(Signature, Full name, and Stamp) |
____________
* The Service of Justice of the central-affiliated city or province where the arbitral institution registered its operation.
Form No. 21/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP) |
NAME OF THE FOREIGN ARBITRAL INSTITUTION
------- | SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
--------------- |
No. ………….. | [Location and date] ……………………………….. |
ANNUAL REPORT OF THE BRANCH/REPRESENTATIVE OFFICE IN VIETNAM OF THE FOREIGN ARBITRAL INSTITUTION ON THE ORGANIZATION AND OPERATION OF ARBITRATION
To: The Services of Justice of: ………
Name of the branch/representative office in Vietnam of a foreign arbitral institution:
…………………………………………………………………………………………………
Abbreviated name (if any): …………………………………………………………………
Business name in English (if any): ………………………………………………………
………………………………………………………………………………………………
Address of the office: ……………………………………………………………………
The License for establishment No. ……………………………………………………
Issued by the Ministry of Justice on ……………………… at …………………………
Telephone: ………………………………………. Fax: …………………………………
Email: …………………………………...............Website (if any): ………………………
Reporting the organization and operation of the branch/representative office in Vietnam of the foreign arbitral institution. In particular:
1. The organization:
- Full name of the Manager of the branch/representative office:
…………………………………………………………………………………………………
- The number of arbitrators: ………………………………………………………………
- The qualifications of arbitrators: …………………………………………………………
- The number of other employees: ………………………………………………………
2. The operation(of the branch):
2.1. The dispute settlement:
No. | The number of accepted cases | The number of settled cases | The executed arbitral awards (specified the arbitral awards being voluntarily executed, and that executed via a judgment enforcement agency) | The number of arbitral awards annulled by the Court | Notes |
| | | | | |
2.2. The reconciliation:
No. | The number of accepted cases | The number of settled cases | The number of successful reconciliation | Notes |
| | | | |
2.3. The training:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
2.4. Other activities:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
2.5. The total receipts and expenses of the arbitration center, and the fulfillment of the tax liability of arbitrators:
…………………………………………………………………………………………………
2.5.1. The receipts from the dispute settlement, reconciliation, and other activities:
…………………………………………………………………………………………………
2.5.2. The total expense of the arbitration center:
…………………………………………………………………………………………………
2.5.3. The fulfillment of the tax liability of arbitrators (specify the total personal income tax payable by arbitrators based on their wages):
…………………………………………………………………………………………………
3. The assessment of the efficiency of the branch/representative office in Vietnam of the foreign arbitration organization(specify the advantages and difficulties, the accomplishments and limitations, and the experiences learned, if any):
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
4. The plan for the next year:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
5. Suggestion:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
The enclosed documents:
1………………………………………………………………………………………………
2………………………………………………………………………………………………
……………………………………………………………………………………………….
Recipients:
- As stated above;
- The Ministry of Justice (for reporting);
- Archive | Legal representative of the branch/representative office in Vietnam of the foreign arbitration organization
(Signature, Full name, and Stamp) |
Form No. 23/TP-TTTM
(Enclosed with the Circular No. 12/TT-BTP) |
NAME OF THE ARBITRAL INSTITUTION
------- | SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
--------------- |
No. ………….. | [Location and date] …………………………………. |
REPORT OF THE ARBITRATION CENTER/BRANCH/REPRESENTATIVE OFFICE IN VIETNAM OF THE FOREIGN ARBITRAL INSTITUTION ON ITS SHUTDOWN
To: | - The Ministry of Justice;
- The Services of Justice of: …………………. |
Name of the Arbitration Center/Branch/Representative office in Vietnam of the foreign arbitral institution:
………………………………………………………………………………………………
..……………………………………………………………………………………………
Reporting the shutdown of the arbitration center/branch/representative office in Vietnam of the foreign arbitral institution. In particular:
1. Name of the Arbitration Center/Branch/Representative office in Vietnam of the foreign arbitral institution:
………………………………………………………………………………………………
Abbreviated name (if any):
………………………………………………………………………………………………
Business name in English (if any):
………………………………………………………………………………………………
The License for establishment No. ……………………………………………………
Issued by the Ministry of Justice on …………………………………. at ……………
The Certificate of registration No. ..........................................................................
Issued by the Service of Justice on ................................. at ………………………
2. Address of the office: (specify the address, street, ward/commune, district, province/city):
………………………………………………………………………………………………
3. Legal representative:
Full name: …………………. Date of birth: ………………………. Gender: …………
Nationality: …………………………………………………………………………………
Passport/ID number: ……………………………………………………………………..
Issued by: ………………………………. on …………………………………. at ………
4. The process of shutting down the arbitration center/branch/representative office in Vietnam of the foreign arbitral institution (settlement of debts, accepted cases…)
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
We assure that all the debts are paid off, all obligations and responsibilities are fulfilled, and all accepted cases are settled (for arbitration centers and branches of arbitration centers). We are committed to take full responsibility before law for the legitimacy and accuracy of the information provided in this report and the documents enclosed herewith; and abide by the Vietnam laws relevant to the arbitral practice.
The enclosed documents:
1……………………………………………………………………………………………
2……………………………………………………………………………………………
………………………………………………………………………………………………
| Legal representative of the arbitration center/branch/representative office in Vietnam of the foreign arbitral institution
(Signature, Full name, and Stamp) |
Vietnamese
Circular 12/2012/TT-BTP DOC (Word)
Circular 12/2012/TT-BTP PDF (Original)
