Circular 04/2025/TT-NHNN record and document archiving periods in banking sector

No.

Title of record and document group

Archiving period

Notes

I. General records and documents of the banking sector

1.

Compilation of general documents sent to agencies, units, and organizations:

- Guidelines and policies of the Communist Party and laws of the State (principle records).

Until the document ceases to be effective

- Sent for information only (change of agency name, change of head office, change of seal, signature notification, etc.).

5 years

2.

Records and documents on the formulation of strategies, schemes, plans, projects, master plans, and development programs of the banking sector.

Permanent

3.

Records on the formulation and promulgation of regulations/regimes/rules/guidelines of the State Bank of Vietnam and its organizational units.

Permanent

4.

Records on the direction and organization of the implementation of regulations/regimes/rules/guidelines of the State Bank of Vietnam and its organizational units.

20 years

5.

Records on the organization of the implementation of strategies, schemes, plans, projects, master plans, and development programs of the banking sector.

20 years

6.

Records on treaties and international agreements in the field of banking, and bilateral/multilateral trade agreements.

Permanent

7.

Records on capital contributions to international financial and monetary organizations, and the establishment of cooperative relations between the State Bank of Vietnam and international financial and monetary organizations.

Permanent

8.

Records on the provision of information and data to international financial and monetary organizations and foreign partners.

20 years

9.

Records and documents on the activities of the leadership of the State Bank of Vietnam (reports, explanations/presentations before the National Assembly and the Government, responses to questions at the National Assembly, and speeches at major events).

Permanent

10.

Records on the commemoration of major anniversaries and important events organized by the State Bank of Vietnam.

Permanent

11.

Records on the provision of information and explanations of opinions of National Assembly deputies, and the handling of petitions of voters.

20 years

12.

Records of review and summary conferences of the State Bank of Vietnam and the banking sector:

- Annual and multi-year summaries.

Permanent

- Semi-annual reviews.

5 years

13.

Notifications of opinions and conclusions of meetings of the leadership:

- Of the leadership of the State Bank of Vietnam.

Permanent

- Of the leadership of units and organizations.

15 years

14.

Records and documents serving meetings of the leadership of the State Bank of Vietnam, units, and organizations.

10 years

15.

Annual plans and reports:

- From agencies sent to the State Bank of Vietnam.

10 years

- Of the State Bank of Vietnam.

Permanent

- Of units under the organizational structure of the State Bank of Vietnam.

10 years

16.

Quarterly, semi-annual, and nine-month plans and reports:

- From agencies sent to the State Bank of Vietnam.

5 years

- Of the State Bank of Vietnam.

20 years

- Of units under the organizational structure of the State Bank of Vietnam.

5 years

17.

Monthly and weekly plans and reports:

- From agencies sent to the State Bank of Vietnam.

5 years

- Of the State Bank of Vietnam.

10 years

- Of units under the organizational structure of the State Bank of Vietnam.

5 years

18.

Records and documents on legal consultancy for the Governor in the negotiation, conclusion, and implementation of international treaties, contracts, and agreements with domestic and foreign partners, or in litigation with judicial authorities and cases or disputes involving foreign elements.

Permanent

19.

Records and documents on legal verification of matters related to the tasks and powers of the State Bank of Vietnam.

30 years

20.

Records and documents on the performance of legal consultancy functions for activities of credit institutions, enterprises, agencies, organizations, and related individuals:

- Important cases.

Permanent

- Other cases.

10 years

21.

Records on inspection and professional control in various fields of the banking sector.

20 years

22.

Records and documents on the implementation of sandbox mechanisms in the banking sector.

10 years

23.

Ad-hoc plans and reports.

10 years

24.

Official dispatches on professional and operational matters:

- Of the State Bank.

10 years

- Of units and organizations.

5 years

- From agencies and organizations sent to the State Bank.

5 years

II. Records and documents in the field of monetary policy

25

Records on exchange rate notifications.

Permanent

26

Records on exchange rate management and domestic market intervention plans.

Permanent

27

Records on interest rate management.

Permanent

28

Records on annual money supply.

Permanent

29

Records and documents on requests for re-financing loans and extensions of re-financing loans of credit institutions:

From the year in which principal and interest of the loan are fully repaid

- Approved.

20 years

- Not approved.

10 years

30

Records on interest rates of support programs.

20 years

31

Records and documents on the State Bank’s direct purchase of Treasury bills.

30 years

32

Records on compulsory reserve management.

10 years

33

Records on management of open market operations and issuance of State Bank bills.

20 years

34

Records and documents of comments to ministries and sectors on economic plans and policies related to national monetary policy.

10 years

35

Records and documents on handling proposals, difficulties, and problems related to monetary policy and banking operations.

10 years

36

Reports on finance, economy, and monetary affairs of the world and Vietnam.

10 years

37

Records and documents on special loans and extensions of special loans of credit institutions:

- Approved.

Permanent

- Not approved.

20 years

38

Records and documents on the implementation of special loans.

Permanent

39

Reports on special loan statistics:

- Of the State Bank of Vietnam.

10 years

- Of credit institutions and other organizations.

5 years

40

Reports on re-financing operations, secured loans by valuable papers, discounting of valuable papers, and other forms of re-financing for credit institutions:

- Of the State Bank of Vietnam.

10 years

- Of credit institutions and other organizations.

5 years

41

Records and documents on requests for approval for credit institutions and branches of foreign banks to grant medium- and long-term loans in foreign currency:

From the year in which principal and interest are fully repaid

- Approved.

Permanent

- Not approved.

10 years

42

Records and documents on requests for approval for credit institutions and branches of foreign banks to grant short-term loans in foreign currency:

From the year in which principal and interest are fully repaid

- Approved.

10 years

- Not approved.

5 years

43

Records and documents on deposit-taking activities and issuance of deposit certificates.

10 years

From the year of transaction completion

III. Records and documents in the field of payment

44

Records on issuance, revocation, and supervision of use of bank identification numbers (BIN codes).

20 years

From the year of termination of activities

45

Records on issuance, re-issuance, amendment, supplementation, and revocation of licenses for provision of intermediary payment services.

20 years

From the year of termination of activities

46

Records on changes of legal representative, changes of charter capital, changes of ownership ratio of charter capital of owners; division, separation, consolidation, merger, and transformation of enterprises of intermediary payment service providers:

- Of the State Bank of Vietnam.

20 years

- Of intermediary payment service providers.

10 years

47

Records on procedures for printing, transfer, and approval of cheque supply for units in the State Bank system.

10 years

48

Records on supervision of payment activities.

10 years

49

Records on approval for participation in electronic clearing.

20 years

From the year of termination of activities

50

Records on opening and closing of payment accounts at the State Bank of Vietnam.

10 years

From the year of account closure

51

Records on licensing and suspension of payment activities of credit institutions and other organizations.

20 years

From the year of termination of activities

52

Records on handling difficulties and petitions arising in the field of payment.

10 years

53

Records on management of use of security identifiers and codes, operational content codes, electronic signatures, and other identifiers used in payment.

15 years

From the year of expiry

54

Records on implementation and development of payment systems, management of issuance and use of payment instruments and non-cash payment services.

20 years

55

Records and documents on inspection and monitoring of compliance with mechanisms, policies, and regulations on payment by units, payment service providers, and intermediary payment service providers.

20 years

56

Records on appraisal of schemes, projects, programs, and plans for developing new products, services, and payment methods of organizations approved by the State Bank of Vietnam.

10 years

57

Records and documents on management of digital transformation activities in the banking sector.

10 years

58

Records on participation in international payment systems of commercial banks and branches of foreign banks.

20 years

From the year of termination of participation

59

Records and documents on international cooperation in the field of payment and digital banking.

20 years

60

Records on receipt of notifications on card specimen issuance and cessation of issuance of card types already issued, sent by card issuers.

10 years

61

Records on registration of cheque specimens of payment service providers.

20 years

From the year of expiry

62

Records on opening and closing of payment accounts for customers.

10 years

From the year of account closure

63

Records on provision of payment instruments and services.

10 years

From the year of transaction completion

64

Records on cardholders.

5 years

From the year of termination of card use

65

Records on management of card-accepting units.

5 years

From the year of termination of activities

IV. Records and documents in the field of credit

66

Records on implementation of measures of the State Bank of Vietnam to limit black credit.

Permanent

67

Records on loan management and debt settlement of foreign monetary, credit, and banking institutions and foreign governments with Vietnam.

Permanent

68

Records on capital contribution, joint ventures, and share purchases of credit institutions.

Permanent

69

Records on handling requests for application of compulsory reserve support ratios of credit institutions.

20 years

70

Records on inspection and guidance for credit institutions and other organizations in credit activities.

20 years

71

Records and documents on handling requests for approval of credit institutions in credit activities:

- Approved.

20 years

- Not approved.

5 years

72

Records on approvals for credit institutions to grant credit exceeding medium- and long-term limits:

- Approved.

Permanent

- Not approved.

20 years

73

Records on approvals for credit institutions to grant credit exceeding short-term limits:

- Approved.

20 years

- Not approved.

10 years

74

Records on credit institutions granting credit exceeding limits to organizations and individuals:

From the year in which the debt is fully repaid

- Long-term.

20 years

- Medium-term.

15 years

- Short-term.

10 years

75

Records on credit institutions granting credit within limits to organizations and individuals:

From the year in which the debt is fully repaid

- Long-term.

15 years

- Medium-term.

10 years

- Short-term.

5 years

76

Records and documents on handling petitions, difficulties, and problems related to credit policy and debt trading activities:

- Of the State Bank of Vietnam.

20 years

- Of credit institutions and other organizations.

5 years

77

Records and documents on debt settlement.

20 years

From the year of completion of settlement

78

Records on debt classification and debt settlement for non-performing loans.

15 years

79

Records and documents on implementation of guarantees for credit institutions borrowing foreign loans.

20 years

From the year of full repayment

80

Notifications of discount limits of valuable papers.

10 years

81

Records on conclusion of international credit agreements.

20 years

From the year of termination of the agreement

82

Records on guarantees/discounting of valuable papers/factoring/other forms of credit granting.

10 years

From the year of completion of transaction

83

Records on statistical reports of debt trading activities of credit institutions and internal regulations of credit institutions on debt trading activities.

5 years

84

Records on appraisal of investment projects for credit granting by credit institutions:

- Approved.

50 years

- Not approved.

5 years

85

Records on comments to ministries and sectors on formulation of schemes and national target programs; records of requests for investment certificates; records submitted to competent authorities for approval of investment policies and investment decisions of projects:

- Approved.

50 years

- Not approved.

5 years

86

Records on debt trading.

15 years

V. Records and documents in the field of monetary and financial forecasting and stability

87

Detailed and consolidated monetary balance sheets of the banking sector.

Permanent

88

Reports on data and assessment of Vietnam’s balance of payments performance during the period and forecasts for the next period.

20 years

89

Records on monitoring of the non-financial sector.

20 years

90

Records and documents compiling monetary statistics and Vietnam’s balance of payments periodically provided to the IMF.

20 years

91

Records and documents on comments and proposals to ministries and sectors regarding issues related to systemic risks in the monetary and financial sector.

10 years

92

Records and documents on inspection of credit institutions regarding compliance with reporting and statistical regulations of the State Bank of Vietnam.

10 years

VI. Records and documents in the field of foreign exchange

VI.1. Records and documents on foreign exchange management

93

Records on issuance/amendment of licenses to open and use foreign currency accounts abroad for enterprises of special importance under the Government’s programs; PPP enterprises opening and using accounts abroad to perform commitments with foreign partners.

Permanent

94

Records on registration/change of access accounts to the online system for management of foreign loans without Government guarantee.

10 years

From the year of account closure

95

Records on confirmation of registration/change of foreign loans, international bond issuance, outward loans, and debt recovery for guarantees to non-residents:

- Confirmed, from the year of loan/bond issuance/outward loan/debt recovery expiry.

15 years

- Not confirmed, from the year the State Bank issues a refusal notice.

5 years

96

Records on issuance/re-issuance/amendment/revocation of licenses to open and use foreign currency accounts abroad for foreign loans or foreign currency services.

10 years

From the year of account closure

97

Records and procedures for requesting the Prime Minister’s approval of outward indirect investment for other investment cases as prescribed by the Government.

Permanent

98

Records on registration of proprietary trading limits/temporary proprietary trading limits.

20 years

99

Records on registration of entrusted trading limits/temporary entrusted trading limits.

20 years

100

Records and documents on comments on foreign investment projects into Vietnam and outward direct investment projects of Vietnam.

10 years

From the year of project completion

101

Records on confirmation of registration/change of foreign exchange transactions related to outward investment.

20 years

From the year of investment termination

102

Records and documents on border trade payment activities.

20 years

103

Records on gold intervention.

50 years

104

Records on issuance of business, production, and processing licenses; approval of changes to enterprise information on business licenses; and procedures for voluntary termination of bullion trading activities:

From the year of investment termination

- Licensed.

20 years

- Not licensed.

5 years

105

Records on establishment/re-establishment of bullion trading relations with the State Bank; notifications of changes of authorized representatives of credit institutions/enterprises in bullion transactions with the State Bank.

20 years

From the year of relationship termination

106

Records on issuance/adjustment of import/export licenses for raw gold/temporary import of raw gold/taking gold when emigrating abroad.

20 years

From the year of expiry

107

Records on issuance/adjustment of certificates of eligibility for gold jewelry and fine art production; voluntary termination of such activities.

20 years

From the year of expiry

108

Records on issuance/amendment/revocation of licenses for import/export of gold and gold trading activities of organizations.

20 years

From the year of termination of activities

109

Entrusted gold import contracts.

10 years

From the year of contract termination

110

Records on registration and confirmation of eligibility to provide foreign exchange services domestically and internationally.

20 years

From the year of activity termination

111

Records on approval for foreign exchange use within Vietnam.

20 years

112

Records on issuance of confirmations for carrying foreign currency cash and VND cash abroad.

20 years

From the year of expiry

113

Records on issuance, re-issuance, amendment, extension, conversion of licenses for foreign exchange collection and expenditure and other foreign exchange activities in prize-winning electronic gaming and casino businesses.

20 years

From the year of termination of activities

114

Records on approvals for import and export of foreign currency cash by credit institutions.

20 years

From the year of termination of activities

115

Records on issuance/revocation of certificates of registration for entrusted outward indirect investment activities.

20 years

From the year of expiry

116

Records on issuance of certificates of registration and registration of changes of foreign exchange agents; approval of registration, changes, supplementation, and extension of registration of agents for remittance and payment of foreign exchange; services of receipt and payment of foreign exchange; and issuance, re-issuance, amendment, and extension of certificates of registration of money exchange agents of bordering countries.

20 years

From the year of expiry

117

Records on issuance, re-issuance, amendment, revocation of licenses to open and use foreign currency accounts abroad.

20 years

From the year of expiry

118

Records and documents on foreign exchange business, provision of foreign exchange services, and derivatives.

10 years

From the year of transaction completion

119

Records and documents on entrusted and agency operations in foreign exchange activities of credit institutions and other organizations.

10 years

120

Records and documents on foreign exchange service activities of credit institutions and other organizations; cash management, treasury services, asset custody services, non-account payment services, and banking consultancy services.

10 years

From the year of service termination

VI.2. Records and documents on management of state foreign exchange reserves

121

Records and documents related to the use of state foreign exchange reserves under the Prime Minister’s decisions.

Permanent

122

Records on purchase and sale of foreign currencies with the State Treasury, international organizations, and other organizations.

10 years

From the year of transaction completion

123

Records on implementation of interbank foreign exchange market operations.

10 years

From the year of transaction completion

124

Records on implementation of bidding, purchase, and sale of gold in the domestic market.

10 years

From the year of transaction completion

125

Records on exchange rates and gold prices.

10 years

126

Records and documents on investment schemes for official foreign exchange reserves.

10 years

127

Entrusted investment contracts of foreign partners.

5 years

From the year of contract termination

VI.3. Records and documents on correspondent relations

128

Records on the Legal Entity Identifier (LEI) of the State Bank of Vietnam.

50 years

129

Records on handling issues related to the Terms and Conditions and signature specimens of central banks of ASEAN+3 countries under the Chiang Mai Initiative Multilateralization (CMIM) Agreement.

20 years

From the year of agreement termination

130

Records on handling issues related to the Vietnamese Government’s Brady Bonds.

20 years

From the year of maturity

131

Records on handling international legal issues related to foreign transaction partners of the State Bank of Vietnam.

20 years

132

Records on signature specimens of authorized persons related to execution and settlement of transactions.

5 years

From the year of expiry

133

Records on establishment, expansion, maintenance, and termination of correspondent relations with foreign partners.

10 years

From the year of termination of relations

134

Records on actual credit limits applied to each foreign partner.

10 years

From the year of termination of relations

135

Regular and ad-hoc credit rating reports of the State Bank of Vietnam’s correspondent banks.

10 years

136

Records on selection and conclusion of subscription contracts for services of international credit rating agencies.

5 years

From the year of service termination

137

Records on registration/re-establishment of foreign exchange trading relations with the State Bank of Vietnam by credit institutions and branches of foreign banks.

10 years

From the year of termination of relations

138

Records on establishment/re-establishment of bullion trading relations with the State Bank of Vietnam; notifications of changes of authorized representatives for bullion trading transactions with the State Bank by credit institutions and other organizations.

10 years

From the year of termination of relations

139

Records on conduct of gold trading and import/export operations in the international market.

10 years

From the year of transaction completion

140

Records on domestic trading of gold, silver, gemstones, and foreign exchange.

10 years

From the year of transaction completion

141

Records on outward remittance of foreign exchange by citizens.

10 years

142

Records and documents on appraisal and monitoring of transfer and use of capital of foreign investment projects in Vietnam and of outward direct and indirect investment projects.

10 years

From the year of project completion

143

Records and documents on transactions with clients in advisory services for underwriting of valuable papers.

20 years

144

Records on customer due diligence and anti-money laundering of foreign partners in state foreign exchange reserve investment.

20 years

VI.4. Records and documents on international payment operations

145

Records on execution of payment transfers, confirmations of completion of foreign exchange and gold transactions, deposit investment, and trading of valuable papers in the international market and interbank foreign exchange market.

10 years

From the year of transaction completion

146

Records on execution of international payments for projects and programs.

10 years

From the year of transaction completion

147

Records on operation of international payment systems, development of key code systems, and security requirements.

10 years

From the year of expiry

148

Records on maintenance, servicing, and upgrading of the SWIFT payment system.

10 years

From the year of expiry

149

Records on opening/closure of demand deposit accounts, time deposit accounts, and securities custody accounts of the State Bank of Vietnam or credit institutions at foreign banks.

5 years

From the year of expiry

150

Reports on foreign currency holdings abroad.

10 years

VII. Records and documents in the field of the monetary market

151

Records on execution of refinancing operations, secured loans by pledge of valuable papers, discounting of valuable papers, and other forms of refinancing for credit institutions.

20 years

From the year of full debt repayment

152

Records on handling difficulties and problems related to the implementation of procedures for open market operations, bidding for State Bank of Vietnam bills, government bonds, valuable papers, discounting of valuable papers, overnight lending, refinancing loans, discounting and rediscounting.

10 years

153

Books and papers on open market operation sessions.

5 years

From the year of session completion

154

Records and documents on bidding sessions for Treasury bills and State Bank of Vietnam bills.

5 years

From the year of bidding session completion

155

Records and documents on bidding sessions for government bonds and valuable papers.

5 years

From the year of bidding session completion

156

Records on issuance and revocation of membership certificates for credit institutions participating in open market operations; records on issuance and revocation of rights for credit institutions to participate in monetary market operations.

5 years

From the year of expiry

157

Records and documents on conclusion of contracts on monetary market operations with credit institutions.

5 years

From the year of contract termination

158

Records on issuance, payment, and cancellation of special bonds.

5 years

From the year of maturity

159

Reports on monetary market operations.

10 years

VIII. Records and documents in the field of central bank accounting

160

Accounting voucher journals.

50 years

161

Receivable/payable vouchers/reports/statements.

30 years

162

Detailed accounting books.

20 years

163

Journal vouchers, transaction statistic books, and balance reports.

20 years

164

Vouchers/reports/statements on open market operations and custody of valuable papers.

20 years

165

Vouchers/reports/statements on investment operations and management of foreign exchange reserves.

20 years

166

Vouchers/reports/statements on payment operations.

20 years

167

Detailed on-balance sheet and off-balance sheet collection accounting books.

20 years

168

Vouchers on confiscation, compulsory purchase, temporary deposit, and custody of gold and foreign currency.

Permanent

169

Vouchers on issuance and receipt of currency.

50 years

170

Monitoring books on issuance, settlements with the state budget, and temporary deposits and custody of assets.

20 years

171

Detailed accounting books on currency issuance.

20 years

172

Books on custody of cash funds, valuable assets, and valuable papers.

20 years

173

Fund books of the issuance operation fund, inventory books, and fund journals.

10 years

174

Statistical reports, inventory reports, and other reports on issuance operations.

20 years

175

Monitoring books on controlled forms

5 years

176

Records and documents on transactions with the State Treasury, credit institutions operating in Vietnam, foreign banks, and international financial and monetary organizations.

20 years

177

Records on overdraft limits, overnight loans, and net debt limits applied to low-value payments in interbank electronic payment.

5 years

From the year of expiry

178

Records and documents on opening and monitoring of customer accounts.

5 years

From the year of account closure

IX. Records and documents in the field of issuance and vault operations

179

Records on establishment, dissolution, and merger of cash vaults.

Permanent

180

Records on formulation and implementation of annual and long-term plans and reports on currency printing and minting:

- Circulating currency.

Permanent

- Commemorative currency.

15 years

181

Financial plans on currency printing, minting, currency destruction, issuance management expenses, and other expenses related to issuance and vault operations.

Permanent

182

Records on technical standards, security locks, special anti-counterfeiting features, printing ink formulas, printing ink specifications, and technological processes for designing, printing, minting, and striking of circulating currency and valuable papers issued by the State Bank of Vietnam.

Permanent

183

Records and documents on appraisal of trial prints, trial minting, trial striking, and approval and acceptance of test prints, minting molds, and striking molds of circulating currency and valuable papers issued by the State Bank of Vietnam.

Permanent

184

Records and documents on designing, trial printing and minting of research specimens and reserve specimens.

Permanent

185

Master engravings, original prints, and original minting molds; contracts for production of master prints and original minting molds for circulating currency.

Permanent

186

Records on handover of master prints, original minting molds, standard prints (single-image, multi-image), standard minting specimens, monochrome prints, color proofs, official design files, master print production files, original minting mold production files, and other related documents of circulating currency and valuable papers issued by the State Bank of Vietnam.

Permanent

187

Records on technological processes for preparation of currency printing ink.

Permanent

188

Records on application of new security technology developments in the design, printing, and minting of Vietnamese circulating currency.

Permanent

189

Records and documents on technical design, official design specimens, and standard print and mint specimens of circulating currency and valuable papers.

Permanent

190

Records on currency withdrawal and issuance of new currency.

Permanent

191

Records on issuance and suspension of circulation of currency and valuable papers.

Permanent

192

Records on withdrawal and replacement of suspended currency.

Permanent

193

Records on issuance and receipt of various types of currency, valuable assets, valuable papers, and other assets.

20 years

194

Records on exchange of unfit currency.

20 years

195

Records on periodic and ad-hoc vault and fund inventories.

20 years

196

Records on inspection of vault safety incidents:

- Serious, complicated, or typical incidents.

Permanent

- Other incidents.

10 years

197

Records on handling of recommendations from inspection and audit teams.

10 years

198

Records on destruction of defective or trial prints and molds, defective printed and minted products, and defective raw materials and supplies used in currency printing and minting.

20 years

199

Records on destruction of various types of currency and valuable papers.

20 years

200

Records and documents on examination of counterfeit currency, suspected counterfeit currency, and unfit currency.

10 years

201

Records on handling of shortages and losses of money, temporarily deposited and held assets.

20 years

202

Records on regular, periodic, and ad-hoc vault safety inspections.

10 years

203

Records on issuance of certificates of conformity for cash transport vehicles for enterprises.

15 years

204

Records on inspection of product quality and delivery/acceptance of special products.

10 years

205

Records and documents on serial number allocation.

10 years

206

Records on import of goods serving currency printing.

10 years

207

Reports on inventories of raw materials at currency printing facilities.

10 years

208

Annual consolidated reports on vault safety.

10 years

209

Vault monitoring journals.

10 years

210

Records and documents on maintenance and servicing of vault safety equipment.

10 years

211

Various papers on cash transfers.

5 years

212

Monitoring books on cash vault entries and exits.

5 years

213

Denomination statements of cash receipts and payments; serial number statements of new currency issuance and receipt.

5 years

214

Records on sealing, unsealing, and handover of spare vault door key boxes.

10 years

215

Records on handover and custody of spare keys of vault rooms and safes.

5 years

216

Reports from printing and minting facilities submitted to the Issue and Vault Department on test results assessing technical standards and quality of trial and official printed and minted products.

20 years

217

Records and documents on statistics of counterfeit currency seized through the banking system and the State Treasury.

20 years

218

Records and documents on supervision and inspection of currency printing and minting facilities.

20 years

219

Records on supervision of destruction of unfit currency, suspended currency, defective printed and minted money, defective printing paper, and defective coinage metal at currency printing and minting facilities; supervision of safety of other assets of the State Bank of Vietnam.

20 years

220

Records on consolidated inventories of valuable assets and valuable papers at central cash vaults.

20 years

X. Records and documents in the field of management and supervision of the safety of credit institutions’ operations

221

Records and documents on inspection of implementation of restructuring schemes and plans of credit institutions and other organizations engaged in banking activities.

20 years

222

Records on issuance, amendment, supplementation/approval of extension of establishment and operation licenses of credit institutions, branches of foreign banks, microfinance institutions, people’s credit funds, representative offices of foreign credit institutions, and other foreign organizations engaged in banking activities:

From the year of termination of activities

- Approved.

20 years

- Not approved.

5 years

223

Records on purchase, sale, division, separation, consolidation, merger, dissolution, bankruptcy, and legal transformation of credit institutions.

Permanent

224

Records on approval for upgrading, model transformation, or reorganization of credit institutions and people’s credit funds.

50 years

225

Records on revocation of establishment and operation licenses, and liquidation/extension of liquidation of assets of credit institutions and their branches, representative offices of foreign credit institutions in Vietnam, and people’s credit funds.

20 years

From the year of termination of activities

226

Records on approval of suspension of transactions for 5 days or more, except in cases of force majeure.

20 years

227

Records on approval for Vietnamese credit institutions to establish independent-accounting subsidiaries.

20 years

From the year of termination of activities

228

Records and documents on operations of associations and NGOs established by credit institutions.

20 years

From the year of termination of activities

229

Records on approval of establishment, revocation, voluntary termination of operations, and dissolution of branches, transaction offices, representative offices, public service units; branches and representative offices, and other forms in Vietnam and abroad of credit institutions, branches of foreign banks, cooperative banks, and people’s credit funds.

20 years

From the year of termination of activities

230

Records on approval of changes of name; charter capital; share transfer; head office location; scope of activities; extension of operation duration of branches of foreign banks.

20 years

From the year of termination of activities

231

Records on approval of eligibility for commencement of operations of credit institutions.

20 years

232

Records and documents on credit institution ratings.

10 years

233

Records on approval for Vietnamese credit institutions to contribute capital to establish joint-venture credit institutions abroad.

20 years

From the year of termination of capital contribution

234

Records on approval of purchase, sale, and transfer of capital contributions; capital contribution for share purchase; and joint ventures with foreign investors.

20 years

From the year of approval

235

Records on approval of debt purchase activities.

20 years

From the year of approval

236

Records on approval of application of foreign banks’ risk provisioning policies for loan classification, off-balance sheet commitments, provisioning, and use of provisions for risk handling.

20 years

From the year of approval

237

Records on approval of debt classification and off-balance sheet commitments using qualitative methods.

20 years

From the year of approval

238

Records on notification of election/appointment lists of positions of Chairperson and members of the Board of Directors, Chairperson and members of the Members’ Council, Head and members of the Supervisory Board, and General Director (Director) of credit institutions and branches of foreign banks.

10 years

239

Records on approval of proposed lists/personnel for election or appointment as members of the Board of Directors, members of the Members’ Council, members of the Supervisory Board, and General Director (Director) of credit institutions, branches of foreign banks, cooperative banks, people’s credit funds, and microfinance institutions.

10 years

From the year of term completion

240

Records on reissuance of copies of licenses from master registers for credit institutions, branches of foreign banks, representative offices of credit institutions, and other foreign organizations engaged in banking activities.

10 years

241

Records on application of early intervention and special control of credit institutions.

Permanent

242

Records on restructuring and handling of non-performing loans of credit institutions.

Permanent

243

Records on supervision and inspection; and records on post-supervision and inspection handling:

- Serious cases.

Permanent

- Other cases.

15 years

244

Records and documents for inspections by competent state authorities.

30 years

245

Records on handling of money market risk incidents.

20 years

246

Documents on notifications, warnings, recommendations, and contacts with banking supervision subjects.

5 years

247.

Records and documents of banking supervision subjects on implementation, compliance, and remediation of warnings and recommendations through banking supervision.

5 years

XI. Records and documents in the field of anti-money laundering

248

Records on performance of tasks of the Anti-Money Laundering Steering Committee; the National Counter-Terrorism Steering Committee; and the Banking Sector Counter-Terrorism Steering Committee.

Permanent

249

Records on implementation of United Nations Security Council Resolutions relating to terrorism and terrorist financing:

- Of the State Bank of Vietnam.

50 years

- Of credit institutions and other organizations.

20 years

250

Records on implementation of Vietnam’s membership obligations in international organizations on anti-money laundering and counter-terrorist financing.

50 years

251

Records on handling and provision of information on anti-money laundering, terrorist financing, and other crimes related to money laundering.

20 years

252

Documents on warnings and recommendations on issues related to money laundering, terrorist financing, and other crimes related to money laundering.

20 years

253

Records on inspection of anti-money laundering and counter-terrorist financing:

- Serious cases.

Permanent

- Other cases.

15 years

254

Records on exchange of financial intelligence information with foreign authorities on money laundering and terrorist financing.

10 years

255

Records and reports on suspicious transactions.

10 years

256

Records and information on suspicious transactions forwarded to competent state authorities for anti-money laundering, counter-terrorist financing, and counter-proliferation financing of weapons of mass destruction.

5 years

257

Records and documents on design of IT systems for anti-money laundering.

10 years

From the year the system ceases operation/is fully replaced

258

Procedures and techniques for preservation of electronic data on anti-money laundering.

10 years

From the year of expiry

259

Risk assessment reports on money laundering, terrorist financing, and proliferation financing of weapons of mass destruction.

10 years

260

Internal control and audit reports on anti-money laundering, terrorist financing, and proliferation financing of weapons of mass destruction.

10 years

261

Internal regulations on anti-money laundering, terrorist financing, and proliferation financing of weapons of mass destruction.

10 years

From the year of expiry

262

Customer identification information, records, and documents.

5 years

From the year of transaction completion/account closure

263

Results of analysis and assessment by reporting entities regarding customers and reportable transactions.

5 years

From the year of transaction completion/account closure

264

Other information, records, and documents related to customers and reportable transactions.

5 years

From the year of transaction completion/account closure

265

Reports on large-value reportable transactions, reports on suspicious transactions, reports on wire transfers, and related information, records, and documents accompanying the reported transactions.

5 years

XII. Records and documents in the field of credit information

266

Records on design and business analysis of the credit information system.

20 years

From the year the system ceases operation/is fully replaced

267

Operational procedures on collection, processing, analysis, storage, and provision of credit information.

10 years

From the year the procedures expire

268

Records on issuance/re-issuance/amendment/revocation of certificates of eligibility for credit information service provision of credit information companies.

20 years

From the year of expiry

269

Records and documents on handling of organizations and individuals violating regulations in credit information activities.

10 years

270

Records on design and analytical documents for the foreign loan and debt repayment information portal.

20 years

From the year of cessation/replacement

271

Records and documents on approval of participation in credit information activities of voluntary organizations.

10 years

From the year of termination of activities

XIII. Records and documents in the field of deposit insurance

272

Records on management and use of deposit insurance funds.

Permanent

273

Records on payment of deposit insurance to insured depositors.

Permanent

274

Records on participation in management, liquidation of assets, and recovery of deposit insurance payments of insured institutions in accordance with law.

Permanent

275

Records on compilation, analysis, and handling of information on insured institutions, and detection and recommendation to the State Bank of Vietnam for timely handling of violations of banking safety regulations and risks causing instability in the banking system.

20 years

276

Records on participation in special control of insured institutions.

20 years

277

Records on issuance, re-issuance, and revocation of certificates of participation in deposit insurance.

From the year the certificate expires

- Of the Deposit Insurance of Vietnam.

20 years

- Of credit institutions.

5 years

278

Records on special loans from the State Bank of Vietnam in case the contingency reserve fund of the Deposit Insurance of Vietnam is insufficient to pay depositors under an approved bankruptcy plan.

20 years

279

Records on calculation and collection of deposit insurance premiums from insured institutions in accordance with the Law on Deposit Insurance and relevant legislation.

20 years

280

Records on monitoring and inspection of compliance with deposit insurance laws.

20 years

281

Records on participation in special control of insured institutions under the regulations of the State Bank of Vietnam; participation in management, liquidation of assets, and recovery of deposit insurance payments of insured institutions in accordance with law.

20 years

282

Records on transfer, lease, mortgage, or pledge of assets under management in accordance with law.

20 years

283

Records on dissemination of deposit insurance policies and laws.

10 years

284

Records on requests for insured institutions to provide information on insured deposits periodically or on an ad-hoc basis.

10 years